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HomeMy WebLinkAbout10-3-12 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA October 3 2012 Mayor Moore called the meeting to order at 9:31 A.M. and on the call of roll were Councilperson Lisa Gill and Public Works Coordinator Rick Lovan. Also present was Sewer Billing Manager Rick Stephenson, Parks Superintendent Paul Northam, City Engineer Andy Crouch, WWTP Director Len Ashack, Vehicle Maintenance Director Bubby Vissing, Planning and Zoning Director Shane Corbin, Police Chief Chris Grimm, Assistant Controller Amy Deering, Safety Director Mike Ogg, Fire Assistant Chief Josh Thompson, Building Commissioner Russ Segraves, Communications Director Leah Farris, I.T. Director Matt Dyer, Storm Coordinator Deb Ashack, Corporation Counsel Tom Lowe, City Attorney Les Merkley, and Deputy Clerk Erica { Burress. Councilperson Gill made a motion to approve the September 26 2012 minutes with Mr. Lovan seconding, passing on a vote of 3 -0. } Councilperson Gill made a motion to approve payroll, with Mr. Lovan seconding, p Y g, passing on a vote of 3 -0. OLD BUSINESS: 1.) Jav Ellis: Road Block for Car Show: Mr. Lovan stated that Jay Ellis worked around the road block to leave Horner Novelty open for the Oct 19 Car show. The new road block needing approval is 7 Street to Court Ave and Chestnut Street to Market Street to be closed from 4:30 P.M. to 9 P.M on Friday October 19 2012. Councilperson Gill made a motion to approve the road blocks with Mr. Lovan seconding, passing unanimously. NEW BUSINESS: 1.) Steve Mason: Mr. Mason of Whispering Oaks Subdivision asked if the city could help out with a sink hole lot in the neighborhood by getting some grass planted. Mr. Mason also asked if there is anything that can be done about a Humvee parked in a backyard for the past year Shane Corbin stated he can talk to the property owner and investigate it because there are some city ordinances they can look into Mr. Mason also stated a concern to the board regarding three trees planted close to the sidewalk and wanted to know if there was a city ordinance regarding that Mr. Corbin stated he can look into that further as well Mr. Mason requested the painting of stop lines at the nineteen stop signs around the neighborhood. Mr. Lovan said he would speak to Mr. Hosea regarding this issue. Lastly Mr. Mason asked if they are legally ok to put in new globes on the street lights due to a previous bankruptcy from the owner of the streets. Mr. Lovan stated that the City does pay for the electricity in that neighborhood. Mr. Merkley „ F stated he did not see a problem with it 2.) Josh Rodriguez Halloween Street Closures: Mr. Rodriguez asked what time will Halloween be celebrated and Mayor Moore responded 6 -9. Mr. Rodriguez asked for approval of changing Kewana and Chippewa streets to one way streets for the fourth t,. year in a row for safety concerns. Councilperson Gill made a motion to approve, with Mr. Lovan seconding, passing unanimously. 3.) Tom Lowe Holiday Schedule 2013: Mr. Lowe stated we need to keep thinking g about next year's schedule because it is an off election year and the city usually follows the County's schedule and has been waiting for their approval of the schedule. Mr. Lowe asked if we can keep this on the agenda for next meeting. g 4.) Tom Lowe Police Merit Commission: Mr. Lowe stated there is an opening on the Police Merit Commission and the statue requires under Indiana Code 36 -8 -3.5 that the Board of Public works set the meeting with a date, time, place, and purpose 3 weeks prior to a the meeting. Mr. Lowe stated that only active members can attend that meeting and will vote by secret ballot to elect a chairman. Mr. Lowe stated he has a proposal of rules for police membership appointments for adoption by the Board of Public Works and is requesting approval of that the meeting for Police Merit to be set for October 24 2012 at $4:30 P.M. in the Council Chamber room. Mr. Lowe asked if Mrs. Conlin, City Clerk, was okay with accepting the nominations in writing and sealed in an envelope at the City Clerk's office stating they will be delivered by Oct 17 2012 9:30 P.M. Mrs. Conlin agreed. Councilperson Gill made a motion to adopt the rules for Police membership appointments to Jeffersonville Merit Commission and to set the meeting date of October 24 2012 at 4:30 P.M. in room 101 (Council Chambers /Court Room). Mr. Lovan seconding, passing y g, passin unanimously. 5.) Rick Lovan - Stop Sign Pineview Court and Quarter Drive: Mr. Lovan spoke on behalf of Larry Corder who is requesting an officer to sit at the stop sign at Pineview Court and Quarter Drive in the early hours of 7:30 A.M. and 8:30 A.M. Police Chief Grimm responded in agreaance. 6.) Andy Crouch Closing Salem Noble Road /Temporary Stop Sign: Mr. Crouch stated that with the closure of Salem Noble road by the county they are diverting traffic down Shungate and are asking for a temporary g p ary stop sign at Shungate and Utica Sellersburg Road to accommodate the increased traffic. Councilperson Gill made a motion to approve the temporary stop sign, with Mr. Lovan seconding, passing unanimously. g, p g us y. 7.) Vicki Conlin - BIS Digital: Mrs. Conlin introduced the new software from BIS digital being purchased by the City Clerk's office in the amount of $5,999.70. Mrs. Conlin stated that the system is portable on a laptop and will provide audio and video for the board meetings. Councilperson Gill stated that the Council really likes the idea of the software and the ability to put it on the website for the community. Mrs. Conlin presented the agreement with BIS for the Mayor signature. Mr. Lovan made a motion to approve the purchase of BIS software with Councilperson Gill seconding, passing unanimously. 8.) Les Merklev Police Station contract amendment: Mr. Merkley stated that the Estopinal group has requested an amendment to their contract to include valued engineering due to the alternates that were included into the police station. The amendment is an additional amount of $37,500. Mr. Merkley also stated that they are on track right now and will be closing on the bond in November. Mr. Lovan made a motion to approve the Police Station contract Amendment with the Estopinal Group in the amount of an additional $37,500. Councilperson Gill seconded, passing unanimously. 9.) Rick Lovan Buckheads / Rocky's Digital billboard: Mr. Lovan stated that the owners of Buckheads and Rocky's will be placing a digital billboard along 165 and has offered to 1 promote any city events or news alerts. Mr. Lovan stated he will be the contact for that information. 10.) Councilperson Gill made a motion to adjourn at 10:01 A.M. with Mr. an secondi g, passing unanimously. LA Mayor ATTESTED BY: L�t City Clerk f