HomeMy WebLinkAbout9-26-12 x MINUTES OF THE BOARD OF PUBLIC WORKS
} OF THE CITY OF JEFFERSONVILLE, INDIANA
September26th, 2012
Mayor Moore called the meeting to order at 9:32 A.M. and on the call of roll were Councilperson
Lisa Gill and Public Works Coordinator Rick Lovan.
Also present was Sewer Billing Manager Rick Stephenson, Parks Superintendent Paul Northam,
City Engineer Andy Crouch, Animal Shelter Director Sarah Green, WWTP Director Len Ashack, Street
Commissioner David Hosea, Vehicle Maintenance Director Bubby Vissing, Planning and Zoning
Director Shane Corbin, Police Chief Chris Grimm, Controller Monica Harmon, UEZ Director Kelly
Reed, Assistant Controller Amy Deering, Safety Director Mike Ogg, Fire Chief Eric Hedrick, Building
Commissioner Russ Segraves, Communications Director Leah Farris, Human Resources Director Kim
Calabro, Redevelopment Director Rob Waiz, I.T. Director Matt Dyer, Corporation Counsel Tom
Lowe, City Attorney Les Merkley, and Deputy Clerk Erica Burress.
Councilperson Gill made a motion to approve the September 19 2012 minutes with Mr. Lovan
seconding, passing on a vote of 3 -0.
Councilperson Gill made a motion to approve payroll, with Mr. Lovan seconding, passing on a vote
of 3 -0.
OLD BUSINESS:
1.) Claysburg Neighborhood- 4 way stop at Thomas V. Bryant and 12 street: City Engineer
Andy Crouch stated that he had watched traffic at the intersection and he would like to see
other options looked at besides a four way stop. Mr. Crouch advised a possible way to
increase visibility when yielding to the right of way due to detailed police reports stating
that majority of accidents were due to failure of yielding.
2.) Tom Lowe Fire Pumper Bids: Mr. Lowe stated after reviewing both bids with Fire Chief Eric
{ Hedrick that a decision has been made. Fire Chief Eric Hedrick announced that they are
awarding the bid to Mid America Fire and Safety for the Ferrara Trucks in the amount of
$848,106.00 for two trucks. Councilperson Gill made a motion to approve the bid with Mid
America Fire and Safety and for Mayor Moore to sign the final contract after review. Mr.
Lovan seconded the motion, passing unanimously.
NEW BUSINESS:
1.) Chad Armstrong- Veterans Day Memorial:
a) Mr. Armstrong asked for approval of the closure of Riverside drive at Clark Street for
two hours to bring in a crane to get the memorial off of a delivery truck. Mr.
Armstrong stated that the trucking company may only give a 24 hour notice, if that.
Police Chief Grimm stated he is fine with that as long as Mr. Armstrong calls the
police department to notify as soon he knows a delivery date and time Mr.
Armstrong agreed.
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b) Mr. Armstrong also asked for the street closure of the same area of Riverside Drive
at 1:00 on Veterans Day. Police Chief Grimm stated that Mr. Armstrong needs to
contact Major Glenn Jackson to work all of those details out. Mr. Armstrong agreed. t
c) Mr. Armstrong requested Fire Department presence with a truck to hang a flag. Fire
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Chief Hedrick agreed.
Mr. Armstrong announced that the ceremony is coming together nicely with speakers including
Mayor Moore and Senator Ron Grooms as well as a twenty -one gun salute and taps to be I
played. Mayor Moore stated that anything that the city can do to help as the day draws closer
to let him know.
2.) Judith Vangilder Speed humps at Landsburg Cove 2426 Alvin Drive: Mrs. Vangilder spoke
on behalf of April Hulsey regarding a speed hump request due to speeding. Police Chief t
Grimm stated that he did not know if there have been a lot of calls at that location, but he
can get an officer out there.
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3.) Shane Corbin Condemnation 4314 Utica Sellersburg Road: Planning and Zoning Director
Shane Corbin asked for approval to condemn this property and put the owner on notice to
make structural repairs or have a submitted plan for repairs within 30 days. If the owner
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does not comply within 30 days then the city can move towards demolition. Councilperson
Gill made a motion to condemn 4314 Utica Sellersburg Road, with Mr. Lovan seconding, t
passing unanimously.
4.) Monica Harmon - Bid Opening Software: Controller Monica Harmon announced that her
office had advertised for and received bids for the Integrated Public Sector Finance, Human t
Resource, Payroll, and Community Development and Information System software. Mrs.
Harmon stated she received one response and three bids. Les Merkley stated that the :
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response came from the current software being used, Keystone. Mr. Merkley stated that
Keystone was solicited for a proposal and they declined. The letter from Keystone Software
stated that they will not bid on the integrated system at the time and apologizes that they i
are no longer meeting the City's needs. The letter also stated that many features were not
being used and they are already available to the city and if the city decides to stay with k
Keystone they would meet to discuss these enhancements along with the new Key -Fund
Accounting product. Mrs. Harmon opened the three bids stated that they were from Tyler
Technology, BSSA, and New World System. The Tyler Technology bid is in the amount of 1
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$495,272. The New World Systems bid is in the amount of $625,145. The BSSA bid is in the t
amount of $560,955. Mrs. Harmon requested that they take the bids under advisement and
she stated she would like to form a committee consisting of Matt Dyer, Kim Calabro, Len
Ashack, Amy Deering, Bryan Glover, and anyone else who would like to participate.
Councilperson Gill made a motion to take the three proposals for the software under
advisement, with Mr. Lovan seconding, passing unanimously.
5.) Lisa Gill on behalf of Mike Smith regarding Stop Lights on Court Ave. Councilperson Gill
spoke on behalf of Councilperson Smith who was working in Corydon and unable to attend
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the meeting. Councilperson Gill stated that Councilperson Smith stated that Phil Bates from
Jeff Housing called and complained regarding the new traffic light on Spring and Fairview
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Street and that he owns several homes on Spring and none of the neighbors where notified 1
about the installation. Councilperson Gill stated on behalf of Councilperson Smith that as
there councilperson he was not notified either and would like to have some input. t
Councilperson Gill also stated on behalf of Councilperson Smith that lights on the north side
of W. Court Ave at the 300 block are out. In the 200 block of East Court Ave in the islands
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are out as well and asked if Councilperson Gill could pass that on to Duke. Councilperson Gill
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stated that their meeting with Duke was postponed and that is why she is bringing it up at
Board of Public Works. Mayor Moore asked Councilperson Gill if she understood that as a
City Council person she can go straight to the department head for these issues.
Councilperson Gill stated yes and that this particular issue was supposed to be brought up
with Duke and that meeting was postponed. Mayor Moore asked the department heads if
they had a good working relationship with the City Council because he liked to think that
they could go straight to the department without having to come to Board of Public Works.
Human Resources Director Kim Calabro stated that in the past it has always been to contact
the department head if there was a specific issue. Rick Lovan stated that he had also i
received calls from in house and City Council regarding these lights and if it is an issue with
Duke then all that needs to be done is a phone call to Duke to give them the location and
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they will take care of it. He stated that if it is not Duke then the City can take care of it. 1 `
Mayor Moore asked Mr. Lovan to make sure Mike Smith has the contact information for all
the Department heads. Mr. Lovan stated that the light and poles on Spring Street that
Councilperson Smith is referring to is for safety and something that was in the works for a
three years and that it is possible notification went out years ago and it was since then
forgotten. City Engineer Andy Crouch stated that he had a personal discussion with the 1
property owner in which the poles are located and that was about 10 months to a year ago.
6.) Mayor Moore Traffic Signal Middle Road and Alison Lane: Mayor Moore asked Mr. Crouch
if we are able to proceed with the turn signals at the intersection and Mr. Crouch responded
that they are going to order the equipment to get turn signals taken care of going East and 1'
West bound.
7.) Mayor Moore: New Employee Welcome: Mayor Moore announced that there is a new
employee beginning today in Sewer Billing and her name is Linda Human and to please
make her feel welcome.
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8.) David Hosea: Approval of Wall Street to Market as an Alternative Truck Route: Street
Commissioner David Hosea asked for board approval to place signs to make Wall Street
from 10 street to Market Street an alternative truck route to Jeff Boat. He stated that it is
the only other option due to its wideness and ability to hold the Toad of the trucks. Mr.
Lovan made a motion to approve the alternative truck route on Wall Street from 10 Street
to Market Street. Councilperson Gill seconded that motion with the request to notify the
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neighbors of the change, passing unanimously.
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Councilperson Gill made a motion to adjourn at 10:00 A.M. with Mr. Lo an - onding, sassing
unanimously. I I
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Mayor
ATTESTED BY:
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City Clerk
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