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HomeMy WebLinkAbout9-19-12 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA September 19 2012 Mayor Moore called the meeting to order at 9:34 A.M. and on the call of roll were Councilperson Lisa Gill and Public Works Coordinator Rick Lovan. Also present was: Sewer Billing Manager Rick Stephenson, Parks Superintendent Paul Northam, City Engineer Andy Crouch, Animal Shelter Director Sarah Green, WWTP Director Len Ashack, Street Commissioner David Hosea, Vehicle Maintenance Director Bubby Vissing, Planning and Zoning Director Shane Corbin, Police Chief Chris Grimm, Assistant Police Chief Scott Oliver, Communications Director Leah Farris, Human Resources Director Kim Calabro, Redevelopment Director Rob Waiz, I.T. Director Matt Dyer, Corporation Counsel Tom Lowe, City Attorney Les Merkley, and Deputy Clerk Erica Burress. Councilperson Gill made a motion to approve the September 12 2012 minutes with Mr. Lovan seconding, passing on a vote of 3 -0. Councilperson Gill stated she was not given any payroll to approve. OLD BUSINESS: NONE NEW BUSINESS: 1.) Bids -Fire Apparatus: Corporation Counsel Tom Lowe opened the bids for the two pumper engines for the fire department. Mr. Lowe announced that the first is from Global Emergency Products at the price of $952,060 with a 100% pre - payment option at $899,778. The bond is not included in the sale price and would add 2,775 for either option. The delivery is 60 days from receipt and acceptance of contract and the proposal is valid for 60 days. This proposal is for two Pierce Saber pumpers. The second bid opened by Mr. Lowe was from Mid America Fire and Safety at a price of $848,106 for two Ferrara Fire Apparatus pumpers or $424,053 each. Delivery is stated to be 210 -240 days. All prices and quotes are subject to change and withdrawn unless accepted within 30 days. Mr. Lowe advised the board to take the two bids under advisement until the next meeting. Councilperson Gill made a motion to take the bids under advisement, with Mr. Lovan seconding, passing on a vote of 3 -0. 2.) Vicki James /Phyllis Cameron- proposed 4 -way stop: Mr. Vaughn came before the board with a proposal for a four way stop at 12 street and Thomas V. Bryant drive. He included a police report of accidents that have occurred at that location. Mr. Lovan stated that he has been out there at least three times last week watching the traffic and the issue has been looked at and will not be forgotten. Mayor Moore stated he would like to have some time to meet with his City Engineer and Police Chief regarding this proposal to get their expert opinions. 3.) Jay Ellis-Hops, Shops, and Chardonnay: Mr. Ellis came before the board asking approval of a block closure on Spring street from court to market for the Hops, Shops, and Chardonnay event downtown on October 19 012 from 6 -9. Mr. Ellis stated that he originally was thinking that only the northbound lane would need to be shut down, however the Police Department advised against that due to safety concerns. Mayor Moore expressed concerns about Horner Novelty's reluctance to agree to the closure of the street due to this time of year being their busiest. Councilperson Smith suggested maybe getting with the police department and discussing an alternative route to shutting down the entire block due to the merchants on the street. Mayor Moore stated Mr. EIIis needed to work this out with Horner before he would approve. Councilperson Gill made a motion to approve the event contingent upon working out the safety and traffic concerns with the Police department and approval and consent from Horner Novelty. Mr. Lovan seconded the event, passing on a vote of 3 -0. a.) Hops, Shops, and Chardonnav Banner: Mr. Ellis also asked for approval of a banner for the event to be hung on Court Avenue for the two weeks prior. Mr. Lovan stated that they could do it from Oct 1 Oct 22 Councilperson Smith also stated to the board that the Gray and Wells body shop has stated they would condense the banners to post on their sign at the shop on 10 street for free. Mr. Ellis stated he would get that information to them. Mr. Lovan made a motion to approve the banner on Court Avenue from October 1 2012 to October 22 2012, with Councilperson Gill seconding, passing on a vote of 3 -0. 4.) Jay Ellis Dash 5K Route: Mr. Ellis introduced a proposed route for the 5k in downtown Jeffersonville on November 10 2012. Mr. Lovan stated that since it wasn't until November that he would get with Police to make sure the route is okay and have it come before the board at the next meeting for approval. He would then call Mr. Ellis to let him know of the result. 5.) Payroll: The Payroll docket arrived before the Board of Public Works and Councilperson Gill made a motion to approve, with Mr. Lovan seconding, passing on a vote of 3 -0. 6.) Mike Smith - Weeds: Councilperson Smith came before the board on behalf of Sandy Knott with concerning pictures of weeds and overgrowth around the city. Councilperson Smith stated that one of the major concerns is the overgrowth of the bio swales. Councilperson Gill stated that the drainage board is addressing the bio swales after last night's meeting. Mayor Moore stated that these pictures are obvious that the city is not doing the best to maintain the area. Councilperson Smith suggested a possible joint venture to address this issue. Mayor Moore stated that everyone should know who's responsible for each of these areas and to please take care of it. 7.) Les Merkley 2012 - R - 3 - Conveyance of a Parcel of Real Estate by Deed (Hopkins Lane): Mr. Merkley stated that the city owns a very small piece of property on Hopkins lane that was previously a lift station and the city is responsible for maintain. Mr. Merkley stated that the city does not need this property for sewage purposes any longer and that the owner previous to the city, Thomas Book, is willing to accept the parcel back. Mr. Merkley requested approval of 2012 -R -3 to convey the parcel of real estate by deed. Mr. Lovan made a motion to approve 2012 -R -3, with counciiperson Gill seconding, passing on a vote of 3 -0. Councilperson Gill made a motion to adjourn at 10:01 A.M. with Mr. Lovan seconding, passing unanimously. tall4 Mayor ATTESTED BY: City Clerk