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CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 6, 2012
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 6, 2012 at 3:00 P.M in the City Hall Mayor's
Conference Room. Board Member Dale Orem called the meeting to order at 3:02 P.M.
Board Members present are Dale Orem, and Bill Saegesser. Also present are Board
Attorney Scott Lewis, City Attorney Les Merkley, Utility Director Len Ashack, Assistant
Utility Director Lori Kearney, Controller Monica Harmon, City Engineer Any Crouch,
Sewer Billing Office Manager Rick Stephenson, Jorge Lanz and Josh Hillman
representing Jacobi, Toombs, and Lanz, John Herriford representing Strand Associates,
Jim Ross and Bruce Koetter representing Webster Environmental, Lenin Kasthuri and
Dave Campbell representing Bernardin, Lochmueller Associates, Steve Keiber
representing HRD /Quest, Jerry Anderson representing CH2M Hill, Wes Christmas
representing Clark Dietz, Theresa Criss - Hartwig representing Commonwealth
Engineers, Bill Sanders representing Heritage Engineering, Bill Shrewsberry
representing Shrewsberry and Associates, Councilpersons Connie Sellers and Mike
Smith, and Secretary Barbara Hollis.
Mayor Moore arrived at the meeting at 3:05 P.M.
Jorge Lanz announced the bid opening for the Utica Pike Sewer Project. Josh
Hillman opened and read aloud the following bids:
Basham Construction - $2,115,730.00
Cleary Construction - $2,761,296.00
Dan Cristiani Excavating - $2,067,557.00
Excel Excavating - $2,602,269.55
MAC Construction - $2,374,000.00
The engineer's estimate for the project is $2,100,000.00. Board Member
Saegesser made the motion to take the bids under advisement, second by Board
Member Orem, passing on a vote of 3 -0.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of August 16, 2012 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing on a vote of 3 -0.
Controller Harmon presented the claim lists for approval. Board Member Orem
made the motion to approve the 05 Sewer Construction (614) claim list in the amount of
$23,243.70, second by Board Member Saegesser, passing on a vote of 3 -0. Board
Member Orem made the motion to approve the 2010 BAB (615) claim list in the amount
of $41,886.10, second by Board Member Saegesser, passing on a vote of 3 -0. Board
Member Orem made the motion to approve the 2011A SRF (624) claim list in the
amount of $952,264.00, second by Board Member Saegesser, passing on a vote of 3 -0.
Board Member Saegesser made the motion to approve the 2011C SRF (628) claim list
in the amount of $1,224,388.00, second by Board Member Orem, passing on a vote of
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September 6, 2012 4
made comments. Lenin Kashturi reviewed a meeting regarding the maintenance
building, saying it is looking like a cost of about $600,000.
Attorney Lewis reviewed settlement papers. Board Member Orem made the
motion to approve the settlement as presented, second by Board Member Saegesser,
passing on a vote of 3 -0. Attorney Lewis reviewed the purchase of 4105 Utica Pike for
$118,000. Board Member Orem made the motion to approve the purchase as
presented, second by Board Member Saegesser, passing on a vote of 3 -0.
Board Member Saegesser would like to see a design team for the interceptor
project. He recommends Jacobi, Toombs, and Lanz to head up the team, Strand for the
modeling and Clark Dietz for the prime design. This is a complicated project. Peer
review value engineering will be needed. He recommends Commonwealth
Engineering. Negotiations need to be entered into. Board Member Saegesser made
the motion to move forward with negotiations, second by Board Member Orem, passing
on a vote of 3 -0.
Following discussion about the October 4, 2012 scheduled meeting, Board
Member Saegesser made the motion to move the October 4, 2012 meeting to October
11 2012.
There • : ing no further business to come before the Board, Board Member
Saegess - m . • e the otion to adjourn at 4:50 P.M., second by Board Member Orem,
passin • • to of 10.
at
Mike Mo • e, Mayor
Dale Orem, Board Member
Bill Saegesser, Bo Member
ATTEST: ,
i I I/ ,
Barbara Hollis, Secretary