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Home My WebLink About08-16-2012 1 z CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF AUGUST 16, 2012 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday August 16, 2012 at 3:00 P.M. in the City Hall Mayor's Conference Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem, and Bill Saegesser. Also present are the Sewer Board Attorney Scott Lewis, City Attorney Les Merkley, Utility Director Len Ashack, Assistant Utility Director Lori Kearney, Controller Monica Harmon, Jorge Lanz representing Jacobi, Toombs & Lanz, John Herriford representing Strand & Associates, Councilperson Connie Sellers and Secretary Patti Smith. Board Member Dale Orem made the motion to approve the agenda as presented, second by Board Member Bill Saegesser, passing on a vote of 3-0. Dale Orem made a motion to approve the minutes, second by Bill Saegesser, passing on a vote of 3 -0. Controller Monica Harmon presented the claims for approval. Monica asked that the Board approve 2005 Bond (614) for $5725.10. Bill Saegresser made the motion to approve, second the motion Sewer Board member Dale Orem, passing on a vote of 3 -0. Controller Monica Harmon ask to approve claims for the BAB (615) for $153,461.16. Sewer Board member Bill Saegresser made the motion to approve fund 615, second by Board Member Dale Orem, passing on a vote of 3 -0. Monica ask the Sewer Board to approve SRF Fund (624) for $37,143.00. Sewer Board Member Dale Orem made a motion to approve the SRF 2011A Fund 624, second by Sewer Board Member Bill Saegesser, passing on a vote of 3 -0. Monica asked the Sewer Board to approve the SRF 2011C Fund (628) for $ 52,423.00. Sewer Board Member Bill Saegesser made the motion to approve the SRF 2011C Fund 628 for $52,423.00, second the motion Sewer Board Member Dale Orem, passing on a vote of 3 -0. } Controller Monica Harmon hand carried a claim for approval for summer relief postcard mailings for $4620.00. Utility Director 1 hand carried a claim for $7525.00 for water meters. This making the claim list 606 totals change from $487,130.93 to $499,275.93. Sewer Board Member Bill Saegesser made the motion to approve 606 claims, second Sewer Board Member Dale Orem, passing on a vote of 3 -0. Sewer Board Member Bill Saegesser, questioned the travel expenses and the charges for 811 service. Utility Director Len Ashack answered that he sent one of his employees to the ESRI Conference and that was the Air Fare, Hotel, Meals & Conference expenses. Len Ashack explained the 811 charges to Sewer Board Member Bill Saegesser. A cost Wastewater pays for call before you dig service, .90 cents per faxed copy. Controller Monica Harmon addressing the Sewer Board that Revenue cash collections are up. Bill Saegesser commenting that the 90 days has jumped for non - payment of sewer bills. Controller Monica Harmon responded yes she knew and that they are still below from last year. Utility Director Len Ashack Submitted a quote for a new Mixer, the quote to repair is $12,678.00. To purchase a new Mixer the cost would be $15,084.04. Len suggest we spend a little over $2000.00 more and purchase a new one. Sewer Board Member Bill Saegesser made the motion to approve Len to purchase a new Mixer versus repair the old one, second by Sewer Board Member Dale Orem, passing on the vote of 3 -0. Mr. Ashack states in the original negotiations with River Ridge we had a Supplemental Environmental Project (SEP) to do work at River Ridge. Unfortunately, River Ridge never told us there was a restoration project also Instead the city purchased Kelly Station to restore the wetlands. Len stated he talked with Jack Bajor with the EPA Compliance Office. Jack Let Len know; } we want to work with the City of Jeffersonville. Len had Redwing put together a proposal change order for implementation & monitoring service along with the maintenance of the wetlands. Redwing will monitor twice a year & report once a year, the cost of these proposed services is $39,100.00. Tenth Street final completion is scheduled for August 30, 2012. Sewer Board Member Bill Saegesser made the motion to approve the proposal from Redwing, second Sewer Board Member Dale Orem, passing on a vote of 3 -0. Discussion of the chain link fence around Tenth Street, the Mayor wants something up more attractive then chain Zink. Len says let Pace get done and out of there and we will hire another contracted to put up a wall similar to what is on the highways. Agreed to let Pace complete the job, and let them put up the chain Zink fence for now just to keep anyone from entering the pump station. Utility Director Len Ashack requested to change the job description of Plant Operation & Pretreatment to Lab & Pretreatment Manager, changing the pay grade from a 10 to a 9 pay grade. Len ask that he get approval so he can hire an employee. Sewer Board Member Bill Saegesser questioning the difference in a C & D Class and the education from an Associate's Degree to a Bachelor Degree. Mr. Ashack explained the difference to Mr. Saegesser. Sewer Board Member made a motion to approve hiring of an employee at Wastewater, second Sewer Board Member Dale Orem, passing on a vote of 3 -0. Jorge Lanz asked that Mac Construction be awarded the contract for the Middle Rd. Project. Sewer Board Member Dale Orem made the motion to approve, second Sewer Board Member Bill Saegesser, passing on a vote of 3 -0. Controller Monica Harmon asked what fund this project would come out of, Len stating the BAB Fund. Jorge Lanz request an amendment for Crums Ln. proposes to increase the budget by $35,000.00. The budget increase is based on the Contractor working 6 -ten hour days per week for the next eight weeks. New Contract sum including this Amendment will be $80,000. JTL proposes to continue to provide construction admin. & inspection services to complete this project as identified, with the requested hourly not -to- exceed budget increase of $35,000. Sewer Board Member Dale Orem made a motion to approve the amendment to increase the budget for Crums Ln. by $35,000, second Sewer Board Member Bill Saegesser, passing on a vote of 3 -0. Jorge Lanz stated thee bids for Utica Pike Sewers is out for bids and will be opened Sept. 6, 2012 at first Sewer Board Meeting. Utility Director Len Ashack said the Utica Pike sewers will connect McBride Htgs. & Wathan Hgts. and will go to Riverport#2 lift station. Utility Director Len Ashack ask if anyone had been by 10 Street, all the equipment has been removed and the earth work has started. Also on the Field Order Log change order #7 will be $49,143, remaining $98,251. CH2MHiIi is under budget, we will have some extra funds to work with. The slats for 10 street chain link fence will be an extra $19,500. All parties are in agreement that they will let the Contractor get done and Mr. Ashack said we will get a bid on putting a more decorative fencing to block the lift station. Mayor Mike Moore asked if the Downtown Plant was coming along. Utility Director Len Ashack said good but slow. There is a public meeting schedule for August 16, 2012 for the North and South Pump Station and Force Main. North Plant is really coming along very good. Sewer Board Member Bill Saegesser said we need to approve the adjustments. Sewer Board Member Dale Orem made the motion to approve all adjustments except the Summer Relief adjustments, those Mr. Ashack would like to look them over before approved. Second Sewer Board Member Bill Saegesser, passing on a vote of 3 -0. Utility Director Len Ashack comments that we have a list of 16,000 customers and we are a fourth way through them and we hope by the end of September they will all be straighten out. We are finding problems with accounts, structures not receiving bills after a tenant moves out. Sewer Billing has been putting in overtime trying to get the summer relief adjustments corrected on the businesses. There being no further business to come before the Board, Mayor Mike Moore made the motion to adjourn at 3:55 p.m., second by Board Member Bill Saegesser, passing on a vote of 3 -0. Mike Moore, Mayor LAf 4 Dale Orem, Board Member Bill Saegesser, Board Membe ATTEST: Patti Smith, Secretary fi {f#