HomeMy WebLinkAboutSeptember 4, 2012 COUNCIL PROCEEDING OF THE
COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
' SEPTEMBER 4, 2012
The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500
Quartermaster Court, Jeffersonville, Indiana at 7:00, on Monday September 4, 2012.
Council Vice - President Connie Sellers, with Vicki Conlin, City Clerk at desk, called the meeting to order at
7:00 P.M. Council Vice - President Connie Sellers welcomed all in attendance, asking those in attendance
to stand as Councilperson Samuel gave the invocation. Council Vice - President Sellers then led all those
a present in the Pledge of Allegiance to the Flag.
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The roll call and those present were: Councilperson Smith, Councilperson Gill, Councilperson Glover,
J Councilperson Julius, Councilperson Owen, Councilperson Samuel, and Council Vice - President Sellers.
Absent was Councilperson Payne, Council President Zastawny.
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APPROVAL OF THE AGENDA:
Councilperson Julius requested that Item 2, Kathy Eaton McKalip with INDOT removed, Councilperson
Samuel requested addition to the Agenda under New Business Item 2, 2012 -OR -37 An Ordinance of
Additional Appropriation of LOIT- Public Safety Funds. Councilperson Glover made the motion to
APPROVE the Agenda with the removal and addition of Item 2, seconded by Councilperson Gill, passing
on a vote of 7 -0.
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MINUTES TO BE APPROVED:
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Councilperson Gill made the motion to APPROVE the minutes of the Council Workshop Proceedings of
August 20, 2012 Police Headquarters, seconded by Councilperson Samuel passing on a vote of 7 -0.
' Councilperson Gill made the motion to APPROVE the minutes of the Council Workshop Proceedings of
August 20, 2012 Human Resources, seconded by Councilperson Glover, passing on a vote of 7 -0.
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I Councilperson Gill made the motion to APPROVE the minutes of the Council Regular Proceedings of
August 20, 2012, seconded by Councilperson Samuel, passing on a vote of 7 -0.
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CLAIMS TO BE APPROVED:
City Controller Monica Harmon presented the Parks Department Claims list of $80,783.60.
Councilperson Smith questions the claims on Page 4 ACL Transportation same invoice number, same
date one was for $5,321.03 and other $5,000.00. Ms. Harmon stated it is possible the same invoice
broken out into two separate claims, will look into and if okay will proceed to pay, will notify the council
if there is any questions or duplications and will pull from the claims. Councilperson Samuel questioned
I the two individuals on Page 4 and 5 that have an hourly rate, Ms. Harmon will consult with the Parks
Department Director on this issue. Councilperson Gill raised the question regarding the payment of the
individuals being out of the Mayor's Fitness from money approved from the Gaming Fund. Ms. Harmon
stated that 265 Riverstage is paid out of the Gaming Fund and the posting for the Parks Department is
not done by her department but the Parks Department. Councilperson Gill made the motion to
APPROVE the claims of $80,783.60 contingent on Ms. Harmon to check on the ACL claim and reposting
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to the Mayor's Fitness Program out of Gaming Fund, seconded by Councilperson Glover, passing on a
vote of 7 -0.
Controller Harmon presented the General Claim List of $1,871,635.38 with a hand carried claim of
t $9,775.00 from the Police Department relates out of the JAG Grant 100% payment out of the JAG Grant,
making the Total $1,881,410.38. Councilperson Julius made the motion to APPROVE the claims of
$1,881,410.38, seconded by Councilperson Gill, passing on a vote of 7 -0. Ms. Harmon explained
Councilperson Samuel had previously questioned the physicals for the firefighters that were hired, these
were posted to the incorrect account and Ms. Harmon noted in the e-mail these were previously paid
out of the Fire Pension Fund, she has since determined are not eligible and not budgeted for and
possibly going to have to deal with this as a budget item forward and suggest taking out of Merit
} Commission and HR and budget shortfall will deal with near the end of the year.
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Controller Harmon presented the T.I.F. Claim List of $174,452.96 with a hand carried claim of
$15,000.00 restaurant loan forgivable loan total $189,452.96. The $15,000.00 will be coming out of the
Inter City Road T.I.F. Councilperson Glover made the motion to APPROVE the claims of $189,452.96,
I seconded by Councilperson Samuel, passing on a vote of 6 -0 with Councilperson Julius abstaining.
MAYOR REPORT:
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None at this time
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REPORT OF THE CLERK:
Vicki Conlin, City Clerk reported that Candy Stewart had started this date as Administrative Assistant to
the Council and acclimating to the office.
Ms. Conlin also stated in the Council Packet a copy of letter received from FEMA regarding the new
FEMA maps, the maps are presently in the Clerk's Office for viewing.
DEPARTMENT HEAD REPORTS:
Corporate Counsel Tom Lowe welcomed Ms. Stewart back to the City Hall. Mr. Lowe reported a
meeting held today with the Indiana Department of Homeland Security and discussed the District
Taskforce Program. City of Jeffersonville and Clark County are in District 9, Fire Chief Eric Hedrick is
Commander of District 9, and 12 counties make up District 9. Have the Proposed Mutual Aid
Agreement for District, which is the same throughout the state. A meeting is set up tomorrow and in
hopes the Council was notified, to be held at the Town of Clarksville Fire Headquarters with General
Counsel Indiana Homeland Security at 10:00 A.M. Discussion will be in regards reimbursements
requirements and Mr. Lowe to ask the question about the District Mutual Aid Agreement and would like
to see the City of Jeffersonville take the lead for Clark and get the districts to sign onto the Agreement
send to the Attorney General to sign off. Mr. Lowe announced that he is working on an inter -local
agreement with the animal shelter since the current one is expired by three years. Mr. Lowe stated it is
very outdated and will welcome any input from the council. Councilperson Samuel asked if any other
municipalities have expressed interest or is it just the city of Jeffersonville pushing. Mr. Lowe stated that
he believes it is just Jeffersonville pushing for this update, especially since the shelter became a No Kill.
Mr. Lowe stated that as a city we should think of recourse action if other municipalities refuse to
participate. Councilperson Samuel agreed that a timeline and decision should be set up of what to do if
other municipalities do not agree. Mr. Lowe also informed the board that there is a meeting Wednesday
at 10 A.M. to gather information regarding 911.
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Old Business:
1.) Tom Lowe 2012- OR -36: An Ordinance regulating Door -to -Door Solicitation, Peddling, and
z Transient Merchants (Repealing 2011- OR -20): Mr. Lowe presented 2012 -OR -36 to be passed on
3 a second reading with revisions anticipated before the third and final reading. Mr. Lowe asked
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the council for some input on revisions to be communicated to him before the next meeting so
that he can have a final ordinance to present then. Councilperson Glover made a motion to
PASS 2012 -OR -36 on a Second Reading, with Councilperson Gill seconding, passing on a vote of
7 -0. (Passed on Second Reading)
2.) Scott Lewis 2012 -R -12 Veto Override. A Resolution Implementing a Change in Capital
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Expenditures Purchases for Remaining Calendar Year of 2012 Until Further Approval by The
1 Common Council: Mr. Lewis presented a veto override for 2012 -R -12 due the lack of signature
from the Mayor. Mr. Lewis stated that although the mayor did not officially veto, however a lack
of signature still requires a veto override. Mr. Lowe stated that the mayor did not sign due to
3 particular language in the resolution. Councilperson Owen made a motion to PASS, with
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Councilperson Julius seconding, passing on a vote of7 -0.
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New Business:
1.) Tim Carman- Account Manager Channel 9 WNDA -TV: Mr. Carman came before the council to
make them aware that they are here and would love to see a partnership to help advertise local
business among the city of Jeffersonville. Mr. Carman introduced a business spotlight initiative
that makes advertising affordable for local business through partnership with the city and
channel 9.
2.) Nathan Samuel /Scott Lewis - 2012- OR -37- LOIT Public Fund Appropriation: Councilperson
Samuel wanted to make the council aware that they will need to set aside money to be able to
pay the attorney for negotiation. Mr. Lewis stated that tonight they will introduce the
appropriation and assign it an ordinance number and then do a public notice before the final
reading. Councilperson Samuel made a motion to PASS 2012 -OR -37 on a First Reading, with
Councilperson Julius seconding, passing on a vote of 7 -0. (Passed on First Reading)
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I 3.) Scott Lewis 2012- OR -38- An Ordinance Authorizing the Issuance and Sale of Bonds of the City
t for the Purpose of Providing Funds to be Applied on the Cost of Park Improvements at Vissing
Park, other Matters Connected therewith, including the Issuance of Notes in Anticipation of
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Bonds, Together with the Incidental Expenses in Connection therewith and On Account of the
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Issuance of Bonds and Bond Anticipation Notes Therefore: Mr. Lewis introduced 2012 -OR -38
that pledges funds from EDIT for a bond anticipation notes not to exceed 3.5 million. The bonds
are a 5 year pay off and will only draw what the city needs. Councilperson Samuel made a
motion to PASS 2012 -OR -38 on the First Reading with Councilperson Smith seconding, passing
on a vote of 7 -0. (Passed on First Reading)
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4.) Scott Lewis - 2012- OR -39- Appropriation Ordinance: Mr. Lewis presented the appropriation
ordinance that connects with 2012 -OR -38 that is to appropriate an amount that is not to exceed
1 3.5 million dollars. Mr. Lewis respectfully asked for a passing on a first reading only
Councilperson Smith made a motion to PASS 2012 -OR -39 on a First Reading, with Councilperson
Julius seconding, passing on a vote of 7 -0. (Passed on First Reading)
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5) Tom Lowe- 2012 -OR -40 An Ordinance Changing the Zoning Map Designation of a Certain Track of
Property Located at Corner of Hamburg Pike and Augusta Drive from R1 to M1.
Corporate Counsel Lowe, Introduced Ordinance 2012 -OR -40 and requested the Public Hearing be
commenced. Council Vice - President Sellers opened the Public Hearing at 8:00 P.M. asking if any
persons in the audience wanted to speak regarding 2012- OR -40. Marty Chalfant, 2304 St. Andrews
Road, Jeffersonville, Indiana, tendered to the Council an aerial view of the area, letter from the
Golfview Homeowners Association opposing the rezoning, letter from Jeffersonville Elks Lodge and
Country Club opposing the zoning, petition from property owners opposing, a copy of the
"Jeffersonville Comprehensive Plan ". Mr. Chalfant spoke in regards to the information handed out
and requested the Council to consider the Plan Commissions unfavorable recommendations. Council
Vice - President Sellers closed the Public Hearing at 8:06 P.M. Councilperson Smith made the motion
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to DENY 2012- OR -40, seconded by Councilperson Julius. Councilperson Smith requested the motion
RESCINDED, Councilperson Julius requested his seconded RESCINDED. Council Vice - President Sellers
asked the question if she had a Motion in regards to 2012- OR -40. 2012 -OR -40 FAILED FOR LACK OF
I MOTION.
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6) Tom Lowe- 2012 -OR -41 An Ordinance Channing the Zoning Map designation of A Certain Tract of
5 Property Located at 2218 E. 10 Street from C2 to IS
Corporate Counsel Lowe, Introduced Ordinance 2012 -OR -41 and requested the Public Hearing be
commenced. Council Vice - President Sellers opened the Public Hearing at 8:11 P.M., asking if any
persons in the audience wanted to speak regarding 2012- OR -41, no response meeting Public Hearing
closed at 8:12 P.M. Councilperson Owen made the motion to PASS 2012- OR -41, seconded by
Councilperson Gill, passing on a vote of 7 -0.
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7) Monica Harmon — 2012 -OR -42 An Ordinance Amending Ordinance 2011- OR -53. An Ordinance of
I Appropriation of Local Controlled Funds.
Controller Harmon stated the first four items relate to additional revenue and /or previous balances
that were not appropriated and de departments respectfully are asking for additional appropriations to
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be used for operating expenses. Currently showing Edit Transfer but recommending draw on an
existing appropriation, the request is from the Parks Department, sound system on the Riverstage
I was sold to the Clark /Floyd Tourism Bureau and the proceeds from the sale was $23,000.00, and
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would like to take these funds apply to the remaining cost of the Riverstage. Ms. Harmon stated
there is an Existing line within Edit under Reserve in the Council and suggested to take the
$23,000.00 out of this line item and the likely hood not all will be spent all that is in there. Ms.
Harmon recommended passing on the first four items and denying the last item. Councilperson Julius
made the motion to PASS 2012 -OR -42 the first four items and denying the EDIT Transfer, seconded
by Councilperson Samuel, passing on a vote of 7 -0. (Passed on First Reading)
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8) Monica Harmon — 2012 -OR -43 An Ordinance Which Amends 2012 -OR -27 Which Amends 2012 -OR-
16 Which Amends 2011 -OR -51 Fixing the Salaries of Appointed Officers and Employees for all
Departments of the City of Jeffersonville, Clark County Indiana for the Year 2012.
t Controller Harmon stated this is to amend the present salary ordinance and to include the grade
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1 assignment of the Public Safety Training and Support Services Coordinator to a Pay Grade or 10. This
budget item is at 60% that the council agreed to pay at the workshop would be at $36,000. Ms.
Harmon recommended council passing the ordinance on First Reading and will forward the job
description to the council when received. Councilperson Glover stated that his recollection of the
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workshop was this person was to strictly be under contract with no benefits and asked the question
why issues a pay grade not legally a city employee. Ms. Harmon stated this person would be below
the 30 hrs. in addition, will only be working 24 hrs. per pay weeks. If a full time position would be
paid full time salary but this person is only working 60 %. Councilperson Julius stated under contract .
the city is not obligated to pay Workman's Comp. Ms. Harmon replied we are not creating a contract
we are making this person an employee position part time and pay the Workman's Comp because of
exposure. Ms. Harmon pointed out the next highlighted item to the council in Waste Water position
approved by the Sewer Board to be downgraded from a Grade 10 to Grade 9 and job description re-
issued and last change Redevelopment Stenographer Fee is recommended being raised to $100.00 by
the Redevelopment Commission. Councilperson Samuel made the motion to PASS 2012 -OR -44 in
the First Reading with the removal of Public Safety Coordination in Police and Fire, seconded by
Councilperson Owen passing on a vote of 6 -1 with Councilperson Smith voting Nay. (Passed on First
Reading)
9.) Monica Harmon 2012- OR -44- An Ordinance Transferring Certain Funds within the Same
Department: Mrs. Harmon presented 2012 -OR -44 for approval on a first reading to transfer funds
within the Fire Department. Councilperson Sellers asked where the excess money is coming from in
the Fire Department's 100 series and Mrs. Harmon answered that she believes it is due to an
individual who has decided not to retire and it has left the department with some excess money.
Councilperson Samuel asked what contract services means where the amount of $15,500 is being
transferred into from Accrued benefits in the 100 series. Mrs. Harmon stated she was unsure at the
time Councilperson Sellers asked if the contract services description in the ordinance has to do with
Mr. Hensley and she stated it does not Councilperson Owen made a motion to PASS 2012 -OR -44 on
the first reading, with Councilperson Julius seconding, passing on a vote of 7 -0.
10.) Monica Harmon- 2012 -R -13- A Resolution to Give Notice of Proposed Additional Appropriation in
the 2012 Budget: Mrs. Harmon asked for approval of 2012 -R -13 to give notice of additional
appropriations to be funded from additional revenues collected, but not budgeted. The council
questioned why there is additional appropriation for the economic development department after
the council cut those amounts out Mrs. Harmon stated that there is an Economic Development
department just not a department head, but services still being paid out of the department.
Councilperson Julius asked what employees are being paid out of Economic Development and Mrs.
Harmon responded that there is not staff being paid out of Economic Development and that those
services are now being done by Redevelopment and the Mayor's staff. Councilperson Julius made a
motion to PASS 2012 -R -13 contingent upon removing the last five lines containing the Economic
Development Department costs, with Councilperson Owen seconding, passing on a vote of 7 -0.
C. Reports and Comments:
1.) Public Comment:
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2.) Council Comments:
Councilperson Smith: There is a finance meeting this Friday at 10 A.M. and it was advertised so anyone i
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is welcome to attend. There is also a meeting Wednesday at 10 A.M. about the 911 central alarms to
formulate a plan. October 1 2012 at 6:00 P.M. will be the council photo before the meeting at 7:00
P.M. h
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Councilperson Gill: Requests that the City Clerk's Office gets all Verizon bills and that they Clerk's office I t
look into the bills and late fees to assess why the charges have been so high. Mrs. Harmon agreed as
I well as City Clerk Vicki Conlin.
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Councilperson Sellers: None 1
Councilperson Glover: None
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Councilperson Julius: Gray and Wells Body Shop is having their open house September 8 2012 from
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4:30 P.M. -9:00 P.M. with a ribbon cutting at 5:00 P.M. with a band and food to bring people in to 1,
showcase the new building. River Breeze is also this weekend and would love to see everyone out
Councilperson Julius stated that he has received many calls about the 10 street pump station odor, he
spoke to Mr. Ashack, and they are tweaking some things to fix that. Councilperson Julius also asked why i'
there was a tax bill on Perrin Park in May that he believes should be exempt, but would like to look into A
that with Mrs. Harmon. In addition, councilperson Julius stated that he has some concerns about i
bonding too much money now and not being able to face a big project in the next 3 -4 years.
Councilperson Smith asked if the council should draft up a letter to redevelopment commission to i
address their concerns. Councilperson Julius stated that he would try to come up with something before
the next meeting to possibly recommend sending to Redevelopment.
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Councilperson Samuel: none
Councilperson Owen made a motion to ADJOURN at 8:51 P.M., with Councilperson Gill seconding,
passing unanimously.
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AP'••VEDBY:
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1 EDWARD ZAS NY, PRESI T
A E TED BY:
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VICKI CONLIN, CITY CLERK
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