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Jeffersonville Parks Authority
Monday, August 13 2012
The Jeffersonville Parks Authority met in regular session in the Mayor's Conference room, City Hall,
Jeffersonville, IN on August 13 2012 at 6:01 P.M. Members Present: Lisa Gill, Dennis Julius, Nathan
Samuel, Ed Zastawny, Connie Sellers, Bryan Glover, Zach Payne, and Board President Matthew Owen.
Absent: Mike Smith Also Present: Parks Director Paul Northam, Controller Monica Harmon, Kovert
Hawkins representatives Jamie Lake and Matt Gullo, CCSA Representative Paul Duckworth, Umbaugh
Associates Representative Bryan Colton, and Parks Advisory Representative Sandy Knott.
Member Julius made a motion to APPROVE the agenda with the additional items under director's report
of Bryan Colton from Umbaugh & Associates with Monica Harmon, an update from Sandy Knott from
the Parks Advisory, and the addition of Nathan Samuel under New Business regarding naming of parks.
Member Gill seconded the motion, PASSING on a vote of 8 -0.
Member Sellers made a motion to APPROVE the minutes from July 9 2012, with member Gill
seconding, PASSING on a vote of 7 -0, with member Glover abstaining.
Member Gill questioned a claim with Amtech and Parks Director Paul Northam stated that it had to do
with electrical needs for Smoking on the River. Member Glover questioned how often is equipment
leased with Mom's Music and Mr. Northam answered that it was only for special events like "Jeff Goes
Country." Member Glover made a motion to APPROVE the claims in the amount of $30,417.10, with
member Gill seconding and PASSING on a vote of 8 -0.
Public Comment:
NONE
Directors Report:
a.) Matt Gullo & Jamie Lake- Kovert Hawkins Vissing Park update: Mr. Gullo from Kovert Hawkins
presented an update of the Vissing Park Project to the board. Mr. Gullo discussed that most of
the work has moved to above ground construction and structures are going in place for storm
shelters. Mr. Gullo announces that the time to put in the Bermuda grass pass and they will be
using the on scope original sco (Fescue) giving the city a credit back on the change order. Secondly g g� P� )g g Y g Y a
change order was presented the included the credit for the Bermuda grass, an additional
depth /capacity to the lift station, a change in lift station pump to 3 phase power, and a revision
of water drain in restroom. The total amount of the change order is $3,334.92 that will come
from the original contingency allowance of $100,000 leaving a balance of the contingency
allowance as $60,968.78. Member Zastawny made a motion to approve pprove the change order in the
amount of $3,334.92 to come from the contingency allowance, with member Sellers seconding,
passing on a vote of 8 -0.
Mr. Lake from Kovert Hawkins presented a supplemental agreement proposal to the board for
approval of an increase of $20,000 to represent all needed efforts to complete the project. The
original amount was a not to exceed sum of $18,500 and with the increase the new total
amount of funds would be $38,500. Mr. Lake discussed with the board that Kovert Hawkins has
been coordinating with the contractors to help avoid larger change orders and help keep the
schedule expedited. Member Zastawny made a motion to APPROVE the Supplemental
Agreement Proposal for Architectural and Landscape Architectural Services increase of $20,000
through the Contingency Fund, with Member Julius seconding, PASSING on a vote of 8 -0.
b.) Monica Harmon- Bryan Colton (bonds): Monica Harmon introduced Brian Colton from
Umbaugh & Associates to help consult the board on financing through various bonds for the
Vissing Park project and the possible Soccer Complex. Mr. Colton reviewed the debt limit, bond
anticipation notes, and take -out bonds as different scenarios for financing. Mrs. Harmon
cautioned the board against borrowing too much against the debt limit in case of any
emergencies. Mr. Colton stated that another option is borrowing from TIF and reimbursing at a
later date. The board agreed the focus needs to be on Vissing Park financing since that will be
due by spring of next year and a decision regarding the Soccer Complex hasn't been finalized.
Member Samuel asked if the money was in the rainy day fund to cover Vissing Park until
financing can be done to replenish it and Mrs. Harmon stated yes. Member Zastawny stated that
the amount of Vissing Park became larger with the movement of fields from Colston Park
through the Redevelopment Commission. Member Owen stated he is on the agenda for the
next redevelopment meeting to discuss money for Vissing Park. Mrs. Harmon stated that a
decision needed to be made in the next few weeks and that the money is in place however
funds need to be replenished by the end of the year. Member Samuel asked if four members
could get together with Mrs. Harmon to hash out the details of the financing and Members
Zastawny, Sellers, Payne, and Owen agreed.
c.) Sandy Knott -Parks Advisory update: Mrs. Knott gave an update to the board from the parks
advisory stating that the sports camp was a success and they are currently working on the 75
anniversary of the Nachand Field House. The anniversary event is looking to include an alumni
game, car show, sock hop, and old game films.
d.) Paul Northam -Bike racks /sale of scraper: Mr. Northam presented a few pictures of possible
bike racks to place in Vissing Park that could possibly interact with the "Making Art Public ".
initiative member Samuel has started through City Council. The board decided to hold off on the
bike racks at Vissing Park to allow for racks that can incorporate art. Mr. Northam also
announced to the board that one of the scrapers from Vissing Park was purchased for $15,000
last year and recently sold for $11,500, which is $6,500 over scrap value.
Old Business:
1.) Paul Duckworth -CCSA Grants: M r. Duckworth presented various types of
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available through the CCSA Complex due to CCSA being a 501(c)(3)that could help towards the
price. Mr. Duckworth stated that CCSA will take care of the consulting and the grant writer to
help out the City of Jeffersonville.
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2.) Matt Gullo & Jamie Lake - Kovert Hawkins Soccer Complex design update: Matt GuIIo and Jamie
Lake presented an updated version of design plans for the Soccer Complex, changing the name
to Woehrle Youth Activities Center, before the final set of plans come before the board at next 5'
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month's meeting. One big change that was discussed was the ability to change two of the larger
outdoor soccer fields into football fields to add versatility. Other changes in the design was
expanding the size of the building to provide larger rooms and more offices, as well as 450
parking spaces, moving the playground, and adding a maintenance building. Jamie Lake
informed the board that at the next meeting they will have finalized designs to present. Mr.
Lake also asked for the approval of the board to do an animation for the soccer complex for
$14,000 to be able to show at the various community meetings this fall. The consensus of the
board was that they were not ready to pay for an animation.
New Business:
1.) Nathan Samuel- Naming of Parks: Member Samuel requested that the board comes together
and agree on a policy before naming any City's parks. Member Samuel presented various
policies from other cities and towns to help with guidance. The board agreed to have four
members agree on an outline of a policy by next meeting.
Board Member Comments:
Member Zastawny: None
Member Glover: Congratulations to GRC baseball teams on a great season and thanks to the Parks
Department for all their hard work.
Member Payne: None
Member Samuel: None
Member Sellers: None
Member Julius: None
Member Gill: Thanks to Mr. Northam for all the work at Neiman Park Thursday and Friday on the
drainage issue and National Night Out was a great success.
Board President Owen: None
Member Zastawny made a motion to ADJOURN at 8:18 P.M., with member Gill seconding, PASSING on
a voteof8 -0.
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