HomeMy WebLinkAbout07-09-2012 1
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Jeffersonville Parks Authority
Monday, July 9 2012
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The Jeffersonville Parks Authority met in regular session in the Mayor's Conference room, City Hall,
1 Jeffersonville, IN on July 9 2012 at 6:00 P.M. Members Present: Lisa Gill, Dennis Julius, Nathan Samuel,
Ed Zastawny, Connie Sellers (arrived at 6:23) and Board President Matthew Owen. Absent: Bryan Glover
and Zach Payne. Also Present: Parks Director Paul Northam, Kovert Hawkins representatives Jamie Lake
i and Matt Gullo, and Sandy Knott.
Member Gill made a motion to approve the agenda with the additional items of Matt Gullo with Kovert
Hawkins regarding Vissing Park under Old Business, an update about the Field House from Paul Northam
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under Old Business, and Jamie Lake with Kovert Hawkins regarding the Youth Soccer Park under New
Business. Member Julius seconded the motion, passing on a vote of 6 -0.
Member Samuel made a motion to approve the minutes from June 11 2012, with member Gill
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seconding, passing on a vote of 6 -0.
Member Gill made a motion to approve the July 9 claims in the amount of $55,926.23, with member
Julius seconding, passing on a vote of 6 -0.
Public Comment:
Sandy Knott reported regarding the Parks to
Y p g g e arks Authority Advisory meeting on July 5 , 2012. Mrs. Knott
discussed with the board that the sculpture commissioned by the Jeffersonville High Arts Department
would be placed at the Gaither triangle at 8 street and Nachand Lane by the end of the month. Mrs.
Knott also discussed that the Jeffersonville Boys and Girls club have volunteered to oversee the clean -up
at J.B. Ogle Park. Mrs. Knott reported that the Parks Authority Advisory board would like to request that
the board revisit the idea of a storage trailer at the soccer park.
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Directors Report:
Parks Director Paul Northam presented a few updates with the board.
1.) Duffy's Landing will be installing a couple more perpendicular docks from the main dock as well
as a small wave runner dock this weekend.
2.) Old Jeff High Days meetings will be starting soon and will incorporate the Field House for the
75 Anniversary, so any input would be appreciated.
3.) A few projects will begin at the Overlook, one including a ramp to allow handicap access to the
top two tiers of the overlook.
4.) Some complaints have been made about the no refund at the Aquatic Center and Mr. Northam
stated that he would like to put a refund policy together to make available to guests at the
Aquatic Center. The board agreed to Mr. Northam putting together a policy for the refunds of
the Aquatic Center. t '
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Old Business:
Vissing Park- Kovert Hawkins: Matt Gullo spoke before the board with an update on Vissing Park. Mr.
Gullo stated a few updates regarding the park that consist of moving dirt in the Park North area as well
as various storm sewer revisions in Park South. Mr. Gullo also presented the board with a change order
4 that is in the amount of zero dollars and includes a summary of limestone bandings, water and fire line
valves, playground A and B, reduce contingency allowance, and Bermuda grass. Mr. Gullo also presented
a handout of a summary of pay applications to date. Mr. Lake informed the board that they plan to hand
this out every month to keep the board up to date with the payments and the change orders with this
project. Mr. Lake assured the board that the contractor AML i s very aggressive w
� ) Y gg workers and over
the next 4 -6 weeks they will be able to see various things happening above ground at the site.
Field House Update: Parks Director Paul Northam gave an update to the board regarding the
condition of the field house roof. He stated that the company that was working on it is planning to come
back out to finish the roof and clean up materials. Mr. Northam also stated that he will go ahead with
the first payment to them in excess of $44,000 for about 80% of the job and will not send the
remaining $11,000 payment until the job is complete. Mr. Northam also stated that the
hardwood flooring had bubbled up due to water under floor and he has had consultation about
how to solve the problem in house through raising the floor and drying it out
New Business:
Youth Soccer Park (SSCA)- Kovert Hawkins: Jamie Lake with Kovert Hawkins Architects presented a
proposal to complete the design services for the Jeffersonville Youth Soccer Park. Mr. Lake handed out
what would be a portion of the design services provided if the proposal is to be accepted. Mr. Lake
presented the site work plans that would include five large soccer fields that could be split up into
smaller fields for the younger youth teams. The fields include one premier turf soccer field that would
be fenced and provide versatility. Mr. Lake presented these fields as very versatile and able to be used
for a multitude of different sized fields for different age groups. The second piece of the presentation
from Mr. Lake included the Field House indoor facility that includes but not limited to indoor soccer,
basketball, wrestling, indoor tennis, walking track, martial arts, gymnastics, cheerleading, aerobics,
weightlifting, exercise, indoor movies, political functions, birthday parties, and community meetings.
Mr. Lake presented the design of the building to be a very versatile, simple building that would include
the utilities, concessions, sales, a mezzanine, and youth activities room to name a few. Member Smith
questioned if the parking is adequate and Mr. Lake responded that at the moment it is not, but the
design services would include increasing the number of parking spaces as well as looking into off -site
parking for tournaments. Board President Owen questioned a timetable for the completion of the
design services and Mr. Lake responded stated it should be about 60 days. Mr. Lake stated that he
foresees public forum's happening about 1/3 of the way through when there is already a design in place
to discuss. Member Zastawny made a motion to approve pprove the proposal for design services with Kovert
Hawkins and seconded by member Julius, passing on a vote of 7 -0.
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Board Member Comments:
Member Zastawny: Smoking on the River was a success and really enjoyed the event. Member
Zastawny also questioned if there needs to be a motion made for the equipment
(two scrapers) with
Vissing Park that the board has decided to sell. Member Smith made a motion to sell the equipment,
with member Sellers seconding, passing _
g, p g on a vote of 7 0. Member Zastawny asked if the River stage is
going to be moved down the river 50 ft. Mr. Northam stated the a erwork to
P p move it 50 feet down has
been started.
Member Smith: Mr. Smith asked if the problems at the Aquatic Center are being addressed as far as
behavior and dress code is concerned. Mr. Northam stated that the police department i
p is called to the
Aquatic Center almost daily. Mr. Northam stated that there have also been problems with people
jumping the fences and getting into the pool. Member Samuel and member Gill suggested that Mr.
Northam get in contact with the neighbors whose backyards back up the ool and ask sk for the help in
reporting any break -ins and vandalism that they may see. Member Smith also discussed that the hiring
was brought up at the Drainage Board. Mr. Northam stated he is hiring least one more person and
possibly two people who can help with the suggestions made at the drainage board meeting. Member
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Smith asked the board who to talk to about doing a study on the LST and how the Parks Authority can be
involved. Member Julius stated that Redevelopment has received three proposals. Mr. Northam
suggested that the Parks Department could be involved in possibly the landing area Member Julius
stated that they are looking into the three proposals to do the study of the LST.
Member Samuel: Member Samuel questioned if the smoking and drinking is typically allowed
throughout the entire terrace at the River stage due to the volume of the children. Mr. Northam stated
that they do always ask guests if they are going to smoke to do so at the overlook, but there is no
ordinance in place.
Member Sellers: No Comment
Member Julius: No Comment
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Member Gill: Will the sidewalk from 10 Street to Vissing Park be included in the cost of the Park? Mr.
Lake responded stated that he believes the will be coming through Redevelopment, but he can confirm
at the next Redevelopment meeting.
Board President Owen: Questioned Mr. Northam about the committee that will try to reinvent the
steamboat festival and member Gill stated that she talked to Sarah and she is going to try and get a
meeting together over the next couple weeks. City Clerk Vicki Conlin suggested incorporating the
Steamboat Museum in that process.
Member Zastawny made a motion to adjourn at 7:32 P.M., with member Gill seconding, passing on a
vote of 7 -0.'
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