HomeMy WebLinkAbout06-21-2012 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JUNE 21, 2012
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, June 21, 2012 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Dale Orem, and Bill Saegesser. Also present are Board Attorney Scott
Lewis, City Attorney Les Merkley, Utility Director Len Ashack, Assistant Utility Director
Lori Kearney, Controller Monica Harmon, Accountant Dennis Kestler, Sewer Billing
Office Manager Rick Stephenson, Jorge Lanz representing Jacobi, Toombs, and Lanz,
John Herriford representing Strand Associates, Inc., Lenin Kasthuri and Dave Campbell
representing Bernardin, Lochmueller Associates, Councilperson Connie Sellers, and
Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3 -0. —
The minutes of June 7, 2012 were presented for approval. Board Member Orem
made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3 -0.
Controller Harmon presented the claim lists for approval. Board Member Orem
made the motion to approve the Operating (606) claim list in the amount of
$114,639.49, second by Board Member Saegesser, passing on a vote of 3 -0. Board
Member Saegesser made the motion to approve the 2005 Sewer Construction (614)
claim list in the amount of $52,735.50, second by Board Member Orem, passing on a
vote of 3 -0. Board Member Saegesser made the motion to approve the SRF 2011C
(628) claim list in the amount of $55,245.00, second by Board Member Orem, passing
on a vote of 3 -0. Board Member Saegesser made the motion to approve the SRF
2011A (624) claim list in the amount of $36,445.00, second by Board Member Orem,
passing on a vote of 3 -0. Board Member Saegesser, made the motion to approve the
SRF 2009 (616) claim list in the amount of $1,829.00, second by Board Member Orem,
passing on a vote of 3 -0. Board Member Saegesser made the motion to approve the
BAB (615) claim list in the amount of 140,660.84, second by Board Member Orem,
passing on a vote of 3 -0. Following discussion, Board Member Saegesser made the
motion to amend the motion to approve the BAB (615) claim list to add a claim to T &C
Construction in the amount of $71,813.40, second by Board Member Orem, passing on
a vote of 3 -0.
Jorge Lanz presented the final plans for the Middle Road Sewer, the Final Check
Prints for the Lentzier Creek sewer project, and the Final Check Prints for both projects.
Both projects are on tract to bid in September. Jorge Lanz noted there are issues with
T &C Construction that may become a legal issue. Work continues to resolve these
issues.
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Lenin Kasthuri gave an update of the North WWTP project which is going good.
He then presented and explained Change Order 1, North WWTP Project, Dugan and
Meyers Construction, for a $146,538.00 deduct, and Change Order 2, North WWTP
Project, Dugan and Meyers Construction, for a $182,980.00 increase. Board Member
Saegesser made the motion to approve Change Order 1 and Change Order 2 as
presented and explained, second by Board Member Orem, passing on a vote of 3 -0.
Attorney Lewis has prepared an agreement with River Ridge for the reimbursement by
River Ridge to the City for Change Order 2 in the amount of $182,980.00. Board
Member Saegesser made the motion to authorize Mayor Moore to sign the agreement,
second by Board Member Orem, passing on a vote of 3 -0.
Lenin Kasthuri then explained and gave a status report regarding the North and
South PERs. Director Ashack reported the archeology reports should be done by next
week. Lenin Kasthuri said that of four requests for proposals to replace blowers sent,
there was only one response. That response was from APG- Neuros Inc. in the amount
of $343,000. Director Ashack said these would be installed "in- house" and the funding
is available in the 2009 SRF Fund. Following discussion, Board Member Orem made
the motion to approve the proposal for the turbo blowers as presented, second by Board
Member Saegesser, passing on a vote of 3 -0.
Director Ashack reviewed a copy of a letter from Umbaugh to Ice Miller regarding
Proposed Sewage Works Revenue Bonds. Existing rate coverage was discussed,
noting the shortage of $13 million. The consent decree needs were reviewed. Board
Member Saegesser said it is silly to sell bonds if the required needs are not known.
There is a need for a plan for how to pay for the projects. Mayor Moore asked if the
projects can be paid for with the current rate structure. Director Ashack said it can if the
billing system is right. He reviewed some of the changes in billing being made.
Controller Harmon noted the minimum bills to empty houses has not been included in
the Umbaugh report. The needs will be known more when the PERs are ready. Board
Member Orem asked if the current rate structure will cover the bonds. Controller
Harmon replied no, at this point. Changes are being made to include more customers.
Director Ashack gave further explanations, noting the need to improve collections.
Work is being done to include all vacant properties being billed the minimum. Jorge
Lanz noted the Phase III Long -Term Control Plan was not meant to be covered by the
current rate structure. Director Ashack noted the City has until 2025 to get it all done.
Director Ashack said the effluent is not toxic.
Assistant Kearney said it is time to replace the UV bulbs at a cost of $491.00
each. Board Member Saegesser made the motion to approve the purchase of the UV
bulbs, second by Board Member Orem, passing on a vote of 3 -0.
Controller Harmon presented the financial reports. She then presented a claim
list for the Brownfield project in the amount of $3,175.90. Board Member Saegesser
made the motion to approve the list as presented, second by Board Member Orem,
passing on a vote of 3 -0.
June 21, Sewer Board Meeting Minutes
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Manager Stephenson presented the Certificate of Adjustment for June 5 to June
18, 2012, in the amount of $33,183.64. Board Member Saegesser made the motion to
approve the Certificate as presented, second by Board Member Orem, passing on a
vote of 3 -0.
Board Member Saegesser asked if the Gilmore Development capacity fees have
been paid. He was told they have not.
Attorney Lewis said the Muncy property is on track for right of entry next month.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:47 P.M., second by Board Member Orem,
passing on v of 2 -0.
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Mike Moore, Mayor .
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Dale Orem, Board Member
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Bill Saegesser, Bo.,' •Member
ATTEST:
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Barbara Hollis, Secretary
June 21, Sewer Board Meeting Minutes