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HomeMy WebLinkAbout5-16-2012 j r i MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA May 16th, 2012 Mayor Mike Moore called the meeting to order at 9:33 A.M., and on the call of roll members present were Public Works Coordinator Rick Lovan and Councilperson Bryan Glover sitting in for Councilperson Lisa Gill. 1 Also present was Human Resources Director Kim Calabro, Animal Shelter Director Sarah Green, Fire Chief Eric Hedrick, Information Technology Director Matt Dyer, Parks Superintendent Paul Northam, Building Commissioner Russ Segraves, City Engineer Andy Crouch, WWTP Director Len Ashack, Vehicle Maintenance Director Bubby Vissing, Assistant Police Chief Scott Oliver, Street Commissioner David Hosea, Safety Director Michael Ogg, Sewer Office Manager Rick Stephenson, Controller Monica Harmon, Assistant City Engineer Bill Dixon, Redevelopment Director Rob Waiz, Fire Chief Eric Hendrick, Planning and Zoning Director Shane Corbin, Corporation Counsel Tom Lowe, City Attorney Les Merkley, Deputy Clerk Erica Burress. t Mr. Lovan made the motion to approve the minutes from the May 9 2012, seconded by Councilperson Glover, passing on a vote of 3 -0. i Mr. Lovan made the motion to approve the payroll, seconded by Councilperson Glover, passing on a vote of 3 -0. i Mayor Moore introduced the City of Jeffersonville Mayor for the day essay winners. The winners were introduced as Shelby Wright from Northaven Elementary School, Chase Coomer from River Valley Middle School, and Christina Smith from Jeffersonville High School. Mayor Moore stated that there were more than 300 essays submitted for the contestants and he was very impressed with the schools. 1 OLD BUSINESS: 1.) Judith Vangilder: Diversion Poles Mrs. Vangilder asked when the diversion poles on Alison Lane at the Tenth Street intersection will be put up because she has received phone calls regarding the matter. City 1 Engineer Andy Crouch stated that they are ordered and should be in soon. i NEW BUSINESS: 1.) Donna Williams- Ohio Valley Blind Association Mrs. Williams came before the board on behalf of the Ohio Valley Blind Association to ask for Police assistance in the walk they will be having to Warder Park from Kingfish on September 22 from 9 A.M. -10 A.M. Assistant Police Chief Oliver stated that it would not { be a problem, but that she needed to contact Glenn Jackson to give him the information as well so that he can put the walk on the calendar. Councilperson Glover made a motion to approve the walk with the Ohio Valley Blind Association, with Mr. Lovan seconding and passing unanimously. I 2.) Mr. Czape- Traffic on Allison Lane Mike Czape came before the board with concerns about the truck traffic affecting the landscaping at Alison Lane and Middle road. City Engineer Andy Crouch verified that the GPS is directing traffic through Alison Lane and middle lane to reach the Port. Mr. Crouch agreed that the trucks could get to their destination in a better route and Mr. Czape asked for suggestion on how redirecting the trucks can be enforced. When asked, Street Commissioner David Hosea stated that the weight limit for middle road is 8 tons and that the Police Department could give them a ticket and /or he could put a sign up that says no trucks. Assistant Chief Oliver stated that they could put out extra patrol to that area Mayor Moore stated that this was something the City would look into Mayor Moore also discussed the turn signal at Alison Lane and Middle Road intersection that goes north and south and would like to know what has to be done to get a turn signal at that light that goes east and west. City Engineer Andy Crouch stated that he would look into it Mayor Moore also discussed the increasing speed humps requests that the Board of Public Works has been faced with the last few months, stating that he did go to the last City Council meeting to discuss the issue. Mayor Moore stated that he was looking to the City Council for direction on the funding of the $2200 per each speed hump. Mayor Moore stated he received a suggestion from Mr. Czape's wife to put together a group of people including retirees who have a vast background and could contribute ideas to the speed humps. The Mayor stated that he received the feeling from the City Council that they were not "warm" to the idea of deciding where the speed humps were warranted and where they were not He also stated that he would like to see a "dollar figure" from the City Council for the speed humps that they are willing to spend. Mayor Moore stated that he does not have the money to spend on the issue and the City Council does and was hoping for direction on how many speed humps they could fund per year, however the Mayor stated he received the feeling that the City Council was saying "You're the Mayor, you deal with it." Mayor Moore suggested pursuing the idea from Mrs. Czape to get the group of retired residents together who could offer some feedback and he would like to see community support to help convince the City Council that the issue is important. Councilperson Glover spoke on the issue stating that the City Council is looking for some guidelines on how the money is managed. Councilperson Glover also stated that the Council would like to see guidelines as to where the speed humps will be placed. Councilperson Glover stated that he knows the city council will be taking up this issue, but it is a matter of finding the money while cutting the budget. Councilperson Glover stated that he feels that the council isn't pushing the issue to the side, instead just focusing on the budget cuts first to see where the money for speed humps can come from 3.) Mike Moore: Repair of sidewalk at Clucker's Mayor Moore expressed concerns about repairing the sidewalk down by Clucker's due to it being a public access to the Riverstage. City Engineer Andy Crouch stated that he would take care of it 4.) Sara Schutz: Street Closure Riverside Drive Events Coordinator Sara Schutz asked for board approval of the closure of Riverside Drive from Spring Street to Pearl Street on May 26 2012 from 7 P.M. through 11 P.M. for the opening night of the Riverstage. Mr. Lovan made a motion to approve the street closure with Councilperson Glover seconding and passing unanimously. 1 i I 5.) Sara Schutz: Street Closure for Smoking on the River Events Coordinator Sara Schutz asked for board approval of the following street closures for Smoking on the River: • Spring Street at the Flood Wall 1 • Riverside Drive from Wall Street to Clark Street • Pearl Street at Market Street • Wall Street at Marker Street Mrs. Schutz stated that the event takes place June 15 2012 and 16 2012 with the street closures beginning on June 14 2012 at 12 P.M. through June 18 2012 at 12 P.M. Mrs. Schultz provided a map (see attached) of the event area and stated that the street closures are the same that they have been the last three years. Councilperson Glover made a motion to approve the street closures as Mrs. Schutz stated, with Mr. Lovan seconding, and passing I unanimously. 6.) Russ Segraves: New Business Downtown Mr. Segraves introduced a new business owner to the board that will be putting in a BBQ restaurant at the 200 block of Spring Street. The owner asked for board approval of placing 1 an exhaust on the side of the building that the Historic Board has already approved. The owner also asked for board approval of placing a few tables on the sidewalk in front of the restaurant. City Engineer Andy En ineer And Crouch stated that their needs to be a five foot clearance of the sidewalks for wheelchairs. Councilperson Glover made a motion to approve the placing y of the exhaust and outside dining contingent on approval with planning and zoning. Mr. Lovan seconded that motion, passing unanimously. 7.) Andy Crouch: Alison Lane Road Closure City Engineer Andy Crouch requested approval of the following road closures for the placement of a manhole from Dan Christiani Excavating as part of their work in the McBride 1 Neighborhood. The following closures will begin May 29 2012 and take no longer than a week: • South bound Allison Lane at Grandview • North bound Allison Lane at Grandview • Allison Lane at McBride Drive • North bound Allison Lane at Grandview 1 Mayor Moore brought up concerns about bus routes and asked if Greater Clark Public Schools could be made aware of this Mr. Crouch responded that the closures can be 1 2012. Council erson Glover made a motion to a rove i pushed back two days to June p pp the road closures, with Mr. Lovan seconding and passing unanimously. 8 .) Judith Vangilder: Intersection of Hamburg Pike at bridge closure Mrs. Vangilder asked the board if there is anything that can be done at this intersection to prohibit drivers from ignoring a sign that is placed stating not to block Mary Street. Street Commissioner David Hosea stated he could place a white square with an X on the pavement i today or tomorrow. 9.) Len Ashack: Road Closure Woodland Court WWTP Director Len Ashack asked for board approval of the closure of Woodland Court from Renfroe to Cardinal Lane on Thursday Mayl7th, 2012 from 7:00 A.M. to 4:30 P.M. Mr. 1 i 1 I 1 1 Lovan made a motion to approve the closure with Councilperson Glover seconding, passing I unanimously. 10.) Shane Corbin: 622 East 7 Street Planning and Zoning Director Shane Corbin is asking for approval to tear down the house at 622 East 7 Street that has had extensive fire damage. Mr. Corbin stated to the board that I the owner of the ro ert has offered to give the property to the City if they are willing to p p Y g P p Y Y Y g tear the house down. City Attorney Les Merkley stated that he would do a title search first. Mr. Lovan made a motion that the city does a title search, tears down the house, and I receives possession of the property. Councilperson Glover seconded the motion to approve I contingent on receiving an agreement with the owner that the City of Jeffersonville will obtain the property before tearing down the house, passing unanimously. 11.) Mayor's Comment • Mayor Moore expressed concerns about the condition of the railroad at Dutch Lane and i requested an immediate response to the conditions from the City. Street Commissioner I David Hosea stated to the board that he could pave around the railroad but not in between the tracks. • Mayor Moore asked Andy Crouch what the status is of the Alison Lane and Middle Road I Park. Mr. Crouch said the topographic survey and tearing down of trees has been completed and they have sent out for a design to put together now Once the design comes back Mr. Crouch said they can submit for the permits to begin in the next two weeks and from there the project is looking to be finished around October. • that took place in the finance meeting in regards Moore brought up the discussion p 8 ards g to the increase in the retirees insurance. Mayor Moore asked the board if he is the one who is supposed to enforce this Mr. Lowe stated that the rates will stay at 40% per the Ordinance, and the premiums will be increasing. Mayor Moore expressed concerned that the Ordinance was passed in 2004 and has not been enforced. Mayor Moore stated that he was tired of the City Council, "with the new guy coming in," not enforcing the ordinance that was passed 8 years ago and putting it on him. Mayor Moore also expressed that if the City Council wants this enforced, they should be the ones signing the letter to the retirees. Councilperson Glover asked for clarification on what the increase would be and Controller Monica Harmon stated she did not have the information with her, but she did know that the last letter that she and Human Resource Director Kim Calabro found was set by the Council President Phil McCauly therefore it was communicated by the council in the past. Mrs. Calabro stated that nobody wants to be the "bad guys" and charge the retirees more for the insurance and Mayor Moore responded that the Ordinance shouldn't have been passed if it wasn't going to be enforced. City Attorney Les Merkley stated that when the Ordinance was passed in 2004 the intentions was to review this every year and Mr. Merkley stated that the previous administration sat and did not follow the ordinance so now the increase will be significant. Mrs. Calabro stated that she feels the July 1 2012 deadline is "disrespectful" to the retirees. Councilperson Glover stated that he was under the impression the reason for the July 1 deadline was due to the upcoming change in insurance in July. Mrs. Calabro stated that the change in insurance will not have any changes made and it is just simply switching carriers, with no open enrollment. City Clerk Vicki Conlin brought up a point that the Ordinance was amended to 40% in 2004 and Ms. 1 Harmon had stated the date of July 1, 2012 in the Council Workshop Monday night. Mrs. i Calabro stated that she believes the Ordinance needs to be revisited from all levels where 1 1 1 i 1 1 1 f everyone can come to agreement. Mrs. Harmon stated that she gave all of this information to Council President Ed Zastawny and suggested to him to consider revising the ordinance or starting the billing. Mrs. Harmon stated that she believes the Council President initiated this and she suggests that there are a number of options, with one being to not start the billing till January. Mayor Moore stated that this issue needs to be revisited due to time. i • Mayor Moore also brought concerns to the board regarding park benches and the advertisements. City Attorney Les Merkley stated that there is an ordinance in place and he recommends that we enforce the existing ordinance to begin writing citations to those benches that are on public property and public right -away. 12.) Tom Lowe: Appointment of the secretary of the Board of Public Works Corporation Counsel Tom Lowe asked for a motion to appoint the City Clerk's office as the 1 secretary of the Board of Public Works. Mr. Lowe stated that due to the change in becoming a second class city, the statue does not have a secretary named to the Board. Councilperson Glover made a motion to appoint the City Clerk's office as secretary of the Board of Public Works, with Mr. Lovan seconding, passing unanimously. 13.) Tom Lowe: Board of Public Works agenda deadline Mr. Lowe requested for a motion to approve the deadline of the Board of Public Works i agenda to be Monday at Noon. Mr. Lovan brought up concerns about street closure not i making the agenda in time to get the street closure approved before the proposed closed date. City Clerk Vicki Conlin responded that you can amend the agenda if need be. Mr. Lovan made a motion to approve the deadline of the agenda to Monday at Noon, with 1 Councilperson Glover seconding, passing unanimously. j 1 Mr. Lovan made a motion to adjourn at 10:31 A.M. with Councilperson Glover seconding, passing I unanimously. 1 f , / 1 i ' Mayer ATTESTED BY / 9 i L City Clerk t I i t 1 i i tp9 1 ;Y fi