HomeMy WebLinkAboutFebruary 21, 2012 s
COUNCIL PROCEEDINGS OF THE
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COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
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: Coo FEBRUARY 21, 2012 I
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h The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 i.
Quartermaster Court, Jeffersonville, In, at 7:00 P.M., on Tuesday February 21, 2012.
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Council President Ed Zastawny, with Vicki Conlin City Clerk, at the desk, called the meeting to order at
7:03 P.M. Council President Zastawny welcomed al in attendance, asking those present to stand as
Bobby Campbell gave the invocation, Council President Zastawny then led all those present in the
pledge of allegiance to the flag.
The roll call and those present were: Councilpersons Ed Zastawny, Connie Sellers, Zach Payne, Lisa
Gill, Dennis Julius, Bryan Glover, Matt Owen, Nathan Samuel and Mike Smith.
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Council President Zastawny stated under Unfinished Business, Item #3 2012 -OR -5, Item #4 2012 -OR-
f 6, Item #5 2012 -OR -7 would be removed indefinitely. Under New Business Item #1 An Ordinance
Changing, the Zoning Map Designation of Certain Tract of Property Located at 410 E 10 Street from
C1 to C2 is Tabled at City Attorney Les Merkley. Monica Harmon, City Controller requested that Item #6
An Ordinance of Appropriate Reduction, Item #7 Ordinance of Additional Appropriation By Reduction ,
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' Item #8 An Ordinance Which Amends 2011 -OR -51 Fixing the Salaries of Appointed Officers and
I Employees for All the Departments of the City of Jeffersonville for the year of 2012 be added to the
agenda. Councilperson Samuel made the motion to APPROVE the Agenda as Amended, seconded by
Councilperson Julius, passing on a vote of 9 -0.
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I Council President Zastawny presented the minutes for consideration. Councilperson Sellers made the
motion to APPROVE the minutes of February 6, 2012 (7.00 P.M.), seconded by Councilperson Julius,
passing on a vote of 9 -0.
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Monica Harmon, City Controller presented the claims list for consideration by the council.
Councilperson Samuel made the motion to APPROVE the claims list of $12,335.39 for Parks
Departments, seconded by Councilperson Glover, passing on a vote of 9 -0.
Councilperson Samuel made the motion to APPROVE the claims list of $76,611.35 for the Tabled T.I.F.
claims from 2/6/12, seconded by Councilperson Sellers, passing on a vote of 9 -0.
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Councilperson Samuel made the motion to APPROVE the claim list of $318,177.72 with the removal
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of HNTB Corporation for $175,000.00 making the total of $143,177.72, seconded by Councilperson
Owen, passing on a vote of 9 -0. 1
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Councilperson Samuel made the motion to APPROVE the claims of $422,533.21, seconded by
Councilperson Gill, passing on a vote of 9 -0.
DEPARTMENT HEADS:
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Council President Zastawny opened the floor for Public Comment in regarding the Fire Department.
First, to speak was Mr. Ron Smith, 4310 Holmans Lane, Jeffersonville, Indiana, distributed a hand out
along with his recommendations he feels would be cost effective. Travis Sharp, President of Local 558,
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Professional Jeffersonville Firefighters Union, handed out and spoke of his response to the press release
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from the Jeffersonville City Council. Fire Chief Eric Hedrick presented to the Council a Comparison of
2011 Real Numbers and 2011 If the "New Plan" Was Used Chief Hedrick stated under the "New Plan"
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from the Jeffersonville City Council. Fire Chief Eric Hedrick presented to the Council a Comparison of
2011 Real Numbers and 2011 If the "New Plan" Was Used Chief Hedrick stated under the "New Plan"
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hiring of four additional firefighters, placing Fire Marshals on line to perform their duties, keeping 3 of
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the new hires on floater status. The cost associated in hiring four addition firefighters is only $246,396
estimate excludes insurance cost. Chief Hedrick also reported on the Class 2 Cities in Indiana reporting
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that Jeffersonville is #20 on the list, is asking not asking for one addition person to assist at a fire scene is
asking to be able to adequately staff fire apparatus. ISO rating inspection start August 2012 is a 10 -year
inspection and making every move internally try to perform the best the department can do for the
I audit. Looking at moving the fire marshal position to on line to where there is a 24 -hour fire marshal
position perform duties on line and will be able to work closely with the crew, and will also act as the
1 Safety Officer for NFPA standards.
Councilperson Julius asked the question the 610.3 days equals approximately $597,416 does that take
out the $246,393? Chief Hedrick reported the $246,393 is the approximate amount in hiring four
additional firefighters it does not include the insurance cost.
Council President Zastawny asked the question if the Department looked at the idea of bringing
4 someone in from the outside to look at the department for suggestions. Chief Hedrick stated he has
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spoken with several other chiefs around the state and they are experiencing the some of the same
situations.
Councilperson Smith suggested Chief to meet with Council and City Attorney to discuss the possibility
of paying the retirees up front and allow the designated date of retirement in order to maintain their
insurance.
Councilperson Owen suggested amending the ordinance that employees can come on line in
anticipation of retirement of present firefighters.
Chief Hedrick presented the SAFER Grant, which was created to provide funding directly to fire 1
i NW departments to help increase the number of trained, frontline firefighters. The grant is for a two year
period and Chief Hedrick is requesting five firefighters as these can be used to replace retiring
firefighters. The funds will be available in November 2012. Councilperson Smith made the motion to
I APPROVE the application to be sent to FEMA for the SAFER Grant, seconded by Councilperson Gill,
passing on a vote of 9 -0.
Council President Zastawny called a Special Meeting for Monday, February 27, 2012 at 6:00 P.M., in
the Mayor's Conference Room.
UNFINISHED BUSINESS:
Item #1. Len Ashack presented Ordinance No 2011 -OR -73 An Ordinance Repealing Ordnance Nos.
90- OR -60, 91- OR -50, 96- OR -72, 98- OR -26, 2004- OR -63, And 2009 -OR -43 And Establishing Sewer Rates
and Sewer Capacity Fees. Mr. Ashack reviewed the changes in the ordinance and Ordinance 2011 -OR -73
will replace the other entire ordinance stated in the heading. Sect. 1 added (m) "Normal domestic
sewage" (page3), Sect. 2 clarified minimum charge (page 4), Sect. 3 same language as in 1990- OR -60.
Sect.4 Same as language as in 1990 -OR -60 and 2009- OR -43. Sect. 5 same language as in 1990- OR -60
with the exception of (b) The rates and charges (page 7). Sect. 8 Changes from 2009 -OR -4 a) Calculation
of EDU, b) Calculation of Sewer Capacity Fee, c) Installment Payments for Proposed multi- Structures, d)
Previously Approved projects, c) Existing Single Family Residential Structures. Sect. 9 Inspection Fee.
Councilperson Owen made the motion to APPROVE 2011 -OR -73 on the third and final reading,
seconded by Councilperson Sellers, passing on a vote of 9 -0.
1 Item #2 City Clerk Vicki Conlin presented Ordinance No 2012 -OR -4 An Ordnance Transferring Certain
, ce. Funds with the Same Department on the third and final reading. Councilperson Smith made the motion
to APPROVE 2012 -OR -4 on the third and final reading, seconded by Councilperson Gill, passing on a vote
of 9 -0.
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Co. Item #6 City Council Attorney Scott Lewis requested a Motion to Withdrawal City Council Statement
on Stormwater Conveyance /Storage /Flooding Projects. Councilperson Sellers made the motion to
WITHDRAWL City Council Statement on Stormwater Conveyance /Storage /Flooding Projects, seconded
by Councilperson Smith, passing on a vote of 9 -0.
Item #7 City Council Attorney Scott Lewis presented the Certification of Override of Mayor's Veto for
Ordinances, 2012 -OR -8 An Ordinance Amending the 2012 Budget, Ordinance of Reduction of
Appropriations, 2012 -OR -9 An Ordinance Amending the 2012 Budget, An Ordinance of Addition
Appropriation (By Reduction of Appropriations), 2012 -OR -10 An Ordinance Amending the Non-
Collective Bargaining Salary/Wage Administrative Policy. Councilperson Smith made the motion to
OVERRIDE THE MAYOR VETO with a Roll CaII vote with a 2/3 majority, seconded by Councilperson
Sellers. Council President Zastawny called for the Roll Call Vote:
Councilperson Smith — YEA
Councilperson Sellers — YEA
Councilperson Payne — YEA
Councilperson GiII — YEA
Councilperson Glover — YEA
Council President Zastawny — YEA
Councilperson Julius- YEA
Councilperson Owen — YEA
Councilperson Samuel - YEA
City Clerk reported to the Councilmembers the Override of Mayor's Veto PASSED with 9 YEA, 0 NAY, and
( 0 Abstentions.
Item #8 Council President Zastawny presented the City Council Appoints to the Building Authority and
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UEZ Boards. Councilperson Sellers made the motion to APPOINT Councilperson Julius to the Building
Authority, seconded by Councilperson Smith, passing with a vote of 9 -0.
Councilperson Owen made the motion to APPOINT Warren Schimpf as Business Representative for
the UEZ Board, seconded by Councilperson Smith, passing on a vote of 9 -0.
Councilperson Smith made the motion to APPOINT Peggy Hardaway as Resident to the UEZ Board,
seconded by Councilperson Glover, passing on a vote of 9 -0.
Councilperson Julius made the motion to APPOINT Miguel Hampton as Resident to the UEZ Board,
seconded by Councilperson Sellers, passing on a vote of 9 -0.
NEW BUSINESS:
Item #1 City Controller Monica Harmon presented in the absence of City Attorney Les Merkley,
Ordinance No 2012 -OR -11 an Ordinance Authorizing Certain Methods of Payments. Councilperson
Samuel made the motion to PASS 2012 -OR =11 AN ORDIANCE AUTHORIZING CERTAIN METHOD OF
PAYMENTS on the 1 reading, seconded by Councilperson Sellers, passing on a vote of 9 -0.
Item # 3 Support for Local Advertisement on Bridge Opening, Becky Fulkerson requested support for
the Clark Floyd Tourism Bureau advertising campaign for the reopening of the bridge. Tourism bureau
has dedicated $13,000 for advertising and asking local municipalities, Jeffersonville, Clarksville, and New
Albany for support in these efforts. A website has been set up www.openbridgeindiana.com.
Councilperson Julius made the motion to APPROVE $5,000 from Special Projects in the Council Budget
v to be used in support of this effort, seconded by Councilperson Smith, passing on a vote of 8 -1 with
Councilperson Payne voting Ney.
1 Item #4 City Controller Monica Harmon presented 2012 -OR -12 An Ordinance Amending Ordinance No
Co 2011- OR -57, Ordinance of Appropriation Reduction. Councilperson Samuel made the motion to
SUSPEND THE RULES in Anticipation of Passing 2012 -OR 12 AN ORDINANCE AMENDING ORDINANCE
NO 2011- OR -57, ORDINANCE OF APPROPRIATION REDUCTION, on all three reading, seconded by
Councilperson Sellers, passing on a vote of 9 -0. Councilperson Samuel made the motion to PASS 2012 -
OR -12 AN ORDINANCE AMENDING ORDINANCE 2011 -OR -57 ORDIANANCE OF APPROPRIATION
REDUCTION on all 3 readings, seconded by Councilperson Sellers, passing on a vote of 9 -0.
Item #5 City Controller Monica Harmon presented 2012 -OR -13 An Ordinance Amending Ordinance
No 2011- OR -57, Ordinance of Additional Appropriation by Reduction. Councilperson Smith made the
motion to SUSPEND THE RULES in Anticipation of Passing 2012 -oR -13 on all 3 readings, seconded by
Councilperson Owen, passing on a vote of 9 -0. Councilperson Smith made the motion to PASS 2012 OR -
13 AN ORDINANCE AMENDING ORDINANCE NO 2011 -OR -57 Ordinance OF ADDITIONAL
1 APPROPRIATION BY REDUCTION on all 3 readings, seconded by Councilperson Owen, passing on a vote
9 -0.
1 Item # 6 City Controller Monica Harmon presented 2012 -OR -14 An Ordinance Amending Ordinance
No. 2011 -OR -57 Ordinance of Appropriation Reduction. Councilperson Samuel made the motion to Pass
2012 -OR -14 AN ORDINANCE AMENDING ORDINANCE NO. 2011-0R-57 AN ORDINANCE OF
APPROPRIATION REDUCTION on the First reading, seconded by Councilperson Smith, passing on a vote
of 9 -0.
Item #7 City Controller Monica Harmon presented 2012 -OR -15 An Ordinance Amending ordinance No
2011 -OR -57 Ordinance of Addition Appropriation by Reduction. Councilperson Samuel made the
motion to PASS 2012 -OR -15 AN ORDINANCE AMENDING ORDINANCE NO 2011 -OR -57 ORDINANCE OF
1 C ADDDITIONAL APPROPRIATION BY REDUCTION on the First reading, second by Councilperson Julius,
1 passing on a vote of 9 -0.
Item #8 City Controller Monica Harmon presented 2012 -OR -16 An Ordinance Which Amends 2011 -
OR -57 Fixing the Salaries of Appointed Officers, and Employees for All Departments of the City of
Jeffersonville, Clark County, Indiana for the Year 2012. Councilperson Julius mad the motion to PASS
2012 -OR -16 AN ORDINANCE WHICH AMENDS 2011 -OR -57 FIXING THE SALARIES OF APPOINTED
OFFICERS AND EMPLOYEES FOR ALL THE DEPARTMENTS OF THE CITY OF JEFFERSONVILLE, CLARK
1 COUNTY, INDIANA FOR THE YEAR 2012 on the First reading, seconded by Councilperson Payne, passing
on a vote of 9 -0.
REPORTS AND COMMENTS:
Councilperson Smith requested scheduling a workshop on March 5, 2012 at 5:30 P.M. in the Mayor's
Conference Room, regarding LOIT. Jill Oca, CPA, representing the County, Brad Maxwell with 911. Ms.
Oca will have breakdown of the actual dollars in the budget for the 911 system Central Alarm.
Councilperson Smith also reported that he was with Councilperson Gill and she does not have a
laptop or tablet. T h e laptop la bought by previous councilperson and tablet is not working, both
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councilperson met with Matt Dyer, Director of IT and have ordered a laptop for Councilperson Gill.
Councilperson Smith requested that Thursday evening prior to the Council meeting be the last day for
items to be place on the agenda. If for some reason, there was an emergency would be an exception
but it is up to the Department Heads to have their information to Christy Roberts no later than
Thursday.
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' C Councilperson Payne — No comment
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Councilperson Sellers — No comment
Councilperson Gill reported the Drainage Board approved project Tango at the meeting tonight.
Councilperson Glover sent out Congratulations to the Utica Elementary Boys Basketball Team, a great
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group of young men, won the Greater Clark County School Basketball Championship are being
recognized tonight at the Jeff High Varsity Game.
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i Councilperson Julius has been attending Jeff Fest meeting with Jeff Main Street and asked if they will
receive the same amount of money from the City as they did last year Councilperson Julius mad the
motion to APPROVE from Special Projects, not to exceed the amount received last year, for the Jeff Fest
to Jeff Main Street, seconded by Councilperson Sellers, passing on a vote of 9 -0.
Councilperson Owen asked if any of the other councilmembers have received an e-mail summary of
the retreat. Members responded that they have not received the summary either at this time
Councilperson Owen requested the Clerk to have packets available for the councilmembers at the
meetings. City Clerk Conlin reported that at each meeting, her office would have available copies of the
ordinances and agenda if a councilperson needs additional information just to let her know.
Councilperson Samuels follow up to Exit 0, meet with Mr. Hosea Street Commissioner, the
department is respectful of the personal items. Mr. Hosea is agreeable to notify the Director of Exit 0
when there will be a sweep and are setting them up for Fridays, may not be every Friday.
1 Co Communication is taking place with Exit 0.
Councilperson Samuel request Counsel Lowe to follow up with the Mayor on the bench billboards
there is an ordinance and action needs to be taken on the ordinance. Counsel Lowe reported City
Attorney Merkley presently working on the project.
Councilperson Samuel reported Mayor Moore was present earlier but needed to leave the meeting as
his daughter was to be honored at the Jeff High Varsity Game half -time proceedings. .
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Councilperson Sellers reported council has a vacancy and needs to appoint a person to the Planning
and Zoning Board, Clarence Hulse, was the council appointment and is not able to attend the meetings
and she is willing to serve as Council Appointment. Councilperson Glover made the motion to APPOINT
Councilperson Sellers to serve on the Planning and Zoning Board, seconded by Councilperson Julius,
passing on a vote of 9 -0.
ADJOURNMENT: Councilperson Glover made the motion to ADJOURN seconded by Councilperson
Samuel, passing on a vote of 9 -0. Meeting adjourned at 8:55 P.M. J
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Edward M. Z. st •r/ ny, Council resident
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I ATT TED BY:
1 ,k "Zti/X-&- 1
V icki Conlin, City Clerk
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