HomeMy WebLinkAbout05-03-2012 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 3, 2012
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the
Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, May 3, 2012 at 1
3:00 P.M.
Mayor Mike Moore called the meeting to order at 3:02 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis, Utility
Director Len Ashack, Assistant Utility Director Lori Kearney, Accountant Dennis Kestler,
Utility Billing Manager Rick Stephenson, Josh Hillman representing Jacobi, Toombs and Lanz,
Bernardin Lochmueller, Jim Ross representing CH2M HILL, and Secretary Amanda Oelze.
Board Member Orem made the motion to approve the agenda as presented, seconded by
Board Member Saegesser, passing on a vote of 3-0.
The minutes of April 19, 2012 meeting, were presented for approval. Board Member
Saegesser made the motion to approve the minutes with the alignment being changed, second by
Board Member Orem, passing on a vote of 3-0.
The claim lists were presented for approval. Following discussion, Board Member
Saegesser made the motion to approve all claims with three additions, which included two
postage claims to Hasler in the amounts of $2,500.00 and $2,240.00, and a claim to Mac
Construction in the amount of $333,510.35 that is to be added to the SRF claims, this included
the Operating Claims List in the amount of $675,872.83, SRF 2009 Claims List in the amount of
$45,415.00, the SRF 2011A Claims List in the amount of $858,599.00, 2010 Series B BAB in
the amount of $310,997.93, the 2011C SRF Claims List in the amount of $629,577.00 seconded
by Board Member Orem and passing on a vote 3-0.
Nick Batta with BLA brought before the board a bid opening for the Kruncher's Stop
Light. There were three bids that were submitted. The lowest was Hoosier Company at
$131,285.70, James Drew was the second lowest bid at $133,598.50, and the third was Hummel
at $137,000.00. Board Member Saegesser made the motion to award the bid to Hoosier
Company contingent to the engineer's review, second by Board Member Orem and passing on a
vote of 3-0.
Utility Director Len Ashack brought before the board a quote from Brown Equipment for
a CUES Pipe Ranger Camera in the amount of $11,491.54. After some discussion Board
Member Saegesser made the motion to approve the purchase of the CUES Pipe Ranger Camera,
second by Board Member Orem and passing on a vote of 3-0.
Josh Hillman with Jacobi, Toombs, and Lanz presented the board with JTL's Engineering
Report. He brought before the board a proposal from Construction Solutions for a geotechnical
exploration in the amount of $29,150.00. Board Member Orem made the motion to approve,
Board Member Saegesser seconded. After some discussion Board Member Saegesser made
mention that there should be multiple quotes or proposals. Board Member Orem withdrew his
motion so multiple quotes can be gathered. John Hillman also brought before the board the
Ewing Lane Pump Station final retainage and contract completion date that was tabled at the last
meeting. Board Member Orem made the motion to table until the next meeting on May 17, 2012,
second by Board Member Saegesser, and passing on a vote of 3-0. Josh Hillman also presented
Change Order #1 in the amount of $1,160.00 for Crum's Lane Interceptor. Board Member
Saegesser made the motion to approve, Board Member Orem seconded, passing on a vote of 3 -0.
Jim Ross with CH2M Hill came before the board to give their report on 10 Street Pump
Station, final completion will be July 30.
HDR brought before the board Change Order #1 in the amount of $88,495.39 for the
DWWTP Sewer. Board Member Saegesser made the motion to approve the change order, Board
Member Orem second, passing unanimously.
Clark Dietz brought before the board Change Order #3 in the amount of $4,394.26. After
discussion, Board Member Saegesser made the motion to approve Change Order # 3, Board
Member Orem seconded, passing on a vote of 3 -0. Board Member Saegesser also made a motion
for Clark Dietz to sign the acceptance letter for SRF, second by Board Member Orem and
passing unanimously.
BLA brought before the board Work Change Directives #1-4. All are SRF eligible, after
further discussion, Board Member Saegesser made the motion to approve the Work Change
Directives, seconded by Board Member Orem, and passing on a vote of 3 -0.
Assistant Utility Director Lori Kearney stated that the Monthly Reports are now on a CD.
Board Member Saegesser stated that Umbaugh and Ice Miller will be going forward on
the Bond Issues.
Utility Billing Manager Rick Stephenson brought before the board the adjustments for
April 20, 2012 through May 2, 2012. Discussion about an ordinance that states there is a
minimum bill even if somebody has moved that has to be paid. The annex areas are still being
researched. Board Member Saegesser made the motion to approve the adjustments in the amount
of $17,627.76, second by Board Member Orem, passing on a vote of 3 -0.
Board Member Saegesser made the motion to adjourn at 4:06 p.m., seconded by Board
Member Orem and 'â–ºassing una imously.
e'\91/
ike Moor- Mayor
I P
Bill Saegesser, Me I
Dale Orem, Member
AT EST:
Barbara Hollis, Secretary