HomeMy WebLinkAbout04-19-2012 It
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CITY OF JEFFERSONVILLE r
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' SANITARY SEWER BOARD
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: MINUTES OF APRIL 19, 2012
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t The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on
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Thursday, April 19, 2012 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Moore
called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem, and i
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1 Bill Saegesser. Also present are Board Attorney Scott Lewis, Utility Director Len Ashack, Assistant
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; Utility Director Lori Kearney, City Engineer Andy Crouch, Controller Monica Harmon, Accountant
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i Dennis Kesder, Utility Billing Manager Rick Stephenson, Jorge Lanz and Josh Hillman representing 1
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t Jacobi, Toombs, and Lanz, Councilperson Connie Sellers, Lenin Kasthuri representing Bernardin,
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t Louchmueller & Associates, John Herriford and Mark Sneeve representing Strand Associates, Jess t
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1 Bowling representing Ram, and Secretary Barbara Hollis. t
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Board Member Orem made the motion to approve the agenda as presented, second by Board i
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t Member Saegesser, passing on a vote of 3-0.
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, The minutes of April 5, 2012, were presented for approval. Board Member Saegesser made the
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motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of
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3-0. t
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Controller Harmon presented and reviewed the claim lists for approval. Board Member Orem made t
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the motion to approve the SRF 2011A claim list in the amount of $62,216.00, second by Board ,
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Member Saegesser, passing on a vote of 3-0. Board Member Orem made the motion to approve the i
i SRF 2009 claim list in the amount of $11,189.00, second by Board Member Saegesser, passing on a
vote of 3-0. Board Member Orem made the motion to approve the SRF 2011C claim list in the t
amount of $61,423.00, second by Board Member Saegesser, passing on a vote of 3-0. Board
Member Orem made the motion to approve the 2010 BAB claim list in the amount of $24,214.78,
with the addition of $49,815.90 as explained, second by Board Member Saegesser, passing on a vote
of 3-0. Board Member Orem, made the motion to approve the Sewer Construction claim list in the
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amount of $29,905.15, second by Board Member Saegesser, passing on a vote of 3-0. Board t
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Member Orem made the motion to approve the Operating claim list in the amount of $95,958.41, t
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second by Board Member Saegesser, passing on a vote of 3-0. Board Member Orem made the i
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motion to approve the Brownfield claim list as explained by Controller Harmon, in the amount of [
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$5,451.00, second by Board Member Saegesser, passing on a vote of 3-0.
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Request For Change #2 for the Allison Lane Sewer Project, MAC Construction & '
Excavating in the amount of $620.00 was reviewed. Following discussion Board Member Saegesser
made the motion to approve the request as presented, second by Board Member Orem, passing on a
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vote of 3-0.
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John Herriford presented and reviewed a Strand Agreement for Technical Services for work t
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as requested by Director Ashack for changes and modeling. Several points were discussed. Task i
Order No. 12-01 for the Market and Mulberry Combined Interceptor from Strand was also t
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April 19, 2012 Sewer Board Meeting Minutes
reviewed. At the conclusion of all discussion, Board Member Saegesser made the motion to
approve both documents, second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack reviewed information from H. J. Umbaugh & Associates regarding
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estimated bonding capacity and GPR (Green Project Reserve), saying there is a need to request the
City Council to approve additional bonding. The request would not require rate increases beyond
the current Ordinance. The next step would be to request Ice Miller to begin preparing the
appropriate documents. There followed discussion regarding the green project reserve The
overflow into the pond is a concern. Board Member Saegesser would like to get assurance regarding
overflow. He has no problem with starting the process. Controller Harmon and Manager
Stephenson are working on getting those in the newly annexed areas on sewers and billing.
Following all discussion, Board Member Saegesser made the motion to have Ice Miller begin
preparing bond documents with the GPR credit, second by Board Member Orem, passing on a vote
of 3 -0.
Josh Hillman reviewed a letter outlining the costs incurred by Jacobi Toombs and Lanz due
to Ram not completing the Ewing Lane project in a timely manner. A 50 day extension was request
by Ram in January. Mayor Moore asked Jess Bowling for the cause of the delay. Jess Bowling k.
explained some was due to the bridge closing and having to changes suppliers, rain, and school
busses. He has no problem paying the actual cost incurred by the City. Board Member
Saegesser suggests this be tabled to allow Ram to further explain. Additional costs are incurred
when projects go over. Jorge Lanz noted the final retainage has not been released. Board Member
Saegesser made the motion to table until May 3, 2012, second by Board Member Orem, passing on a
vote of 2 -0. Mayor Moore was out of the room at the time of the vote.
Director Ashack announced the Tenth Street ramp is open. He then discussed the changes
made in the project, noting it is money well spent. Director Ashack reviewed Work Directive
Change Form #6, Tenth Street Pump Station Expansion project, Pace Contracting. Following
discussion Board Member Saegesser made the motion to approve Change Order #6 as presented,
second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack next gave an update on the Downtown Wastewater Treatment Plant
expansion project. There have been some equipment supply delays.
Director Ashack said the Mill Creek Effluent Sewer project is complete. The final retainage
does need to be released. Water does need to get to it.
Director Ashack said the North Wastewater Treatment Plant project is moving along.
Director Ashack provided a copy of the letter inviting all interested parties to a Project
Coordination Meeting scheduled for April 26, 2012 at 9:00 A.M. in the Mayor's Conference Room.
This was as discussed at the last meeting. Concerns were voiced regarding the ability of Flood
Control to fund the project.
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April 19, 2012 Sewer Board Meeting Minutes
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Director Ashack next provided a sample letter that has been sent regarding Revisions To
j The Sewer Use And Pretreatment Ordinance (2010- OR -40). Another letter will be going to 95
facilities regarding grease traps and Ordinance changes.
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Following review, Board Member Orem made the motion to approve the Adjustment
Certificate - 04/04/12 through 04/19/12, in the amount of $30,638.64, second by Board Member
Saegesser, passing on a vote of 3 -0.
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Attorney Lewis reported receiving a call from Amy Burnett regarding signatures required on
the property settlements previously approved. Board Member Orem made the motion to approve
the signing of the documents, second by Board Member Saegesser, passing on a vote of 3 -0. Board
Member Saegesser asked Attorney Lewis about the LAP purchase. Attorney Lewis is waiting for a
new legal description. Attorney Lewis said he received word from City Attorney Les Merkley that
calls have not been returned regarding the Muncy property purchase. Following discussion, Board
Member Saegesser made the motion to authorize Attorney Lewis to start the condemnation claim
{ process, second by Board Member Orem, passing on a vote of 3 -0.
There bei a o furthe business to come before the Board, Board Member Saegesser made
t 1 the motion tel adj ,� at 3:55 p.M., � g second by Board Member Orem, passing on a vote of 3 -0.
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Mike Moore, Mayor
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Dale Orem, Board Member s
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Bill Saegesser, Board MI►er
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A� EST: /
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Barbara Hollis, Secretary 1'
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