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HomeMy WebLinkAbout5-09-2012 MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA May 9th, 2012 Mayor Mike Moore called the meeting to order at 9:35 A.M., and on the call of roll members present were Public Works Coordinator Rick Lovan and Councilperson Connie Sellers sitting in for Councilperson Lisa Gill. Also present was Human Resources Director Kim Calabro, Animal Shelter Director Sarah Green, Fire Chief Eric Hedrick, Information Technology Director Matt Dyer, Parks Superintendent Paul { Northam, Building Commissioner Russ Segraves, WWTP Director Len Ashack, Vehicle Maintence Director Bubby Vissing, Police Chief Chris Grimm, Street Commissioner David Hosea, Safety Director Michael Ogg, Sewer Office Manager Rick Stephenson, Controller Monica Harmon, Assistant City Engineer Bill Dixon, Redevelopment Director Rob Waiz, Fire Chief Eric Hendrick, Planning and Zoning Director Shane Corbin, Corporation Counsel Tom Lowe, City Attorney Les Merkley, Deputy Clerk Erica Burress. Mr. Lovan made the motion to approve the minutes from the May 2nd, 2012, seconded by Councilperson Sellers, passing on a vote of 3 -0. ro Mr. Lovan made the motion to approve the payroll, seconded by Councilperson Sellers, passing on a vote of 3 -0. OLD BUSINESS: 1.) Darrell Wittenauer: Thursday Night Bike Night on Southern Indiana Drive Mr. Lovan spoke to the board on the status of the Thursday Night Bike Night that Mr. Wittenauer proposed last Wednesday stating that the event puts the City of Jeffersonville under too much liability. City Attorney Les Merkley followed up stating that there were too many issues with the event, one being the closure of a street every week. Mayor Moore respectfully declined the request for the event when no motion was made to accept. 2.) Patty Morgan: Cherry Creek Condos Mr. Lovan spoke on behalf of Mrs. Morgan to check on the status of them taking over the street. Judith Vangilder spoke before the board stating that according to the City Street Commissioner David Hosea that road is owned by Pennzoil and the City would have to get the deed from them to take care of that area WWTP Director Len Ashack stated he wouldn't mind having access to that road for the sewers as well Mayor Moore expressed that he has no problem with the city taking over this road, but expressed concerns that he would like to see Pennzoil reach out to them through an attorney. NEW BUSINESS: 1.) Dawn Fugate: Mortenson Family Dental Road Block Mrs. Fugate requested board approval of a road block for Smiles For Life at 10 Street and Alison Lane. Mrs. Fugate stated that Mortenson Family Dental plan to give 50% of the donations to Kosair. The requested date for the road block is Friday June 8 2012 from 8 A.M. -11 P.M. Mayor Moore denied the request for the road block in order to follow an 3S ordinance passed previously by the City Council that states only road blocks are approved for the Crusade for Children with the Fire Department. 2.) Chester Wyatt: Handicapped Sign Mr. Wyatt asked for board approval of a handicapped sign outside his apartment complex on Howard Street. Street Commissioner David Hosea stated he had no problem with this and will look into placing one or two signs in front of the Executive House Apartment building on Howard Street . Mr. Lovan made a motion to approve one or two handicapped } spaces once it has been looked at by Mr. Hosea, seconded by Councilperson Sellers and passing unanimously. 3.) Len Ashack: Closure of 8 Street and Hopkins Mr. Ashack requested the street closure of the intersection of 8 and Hopkins from May 9th, 2012- May 11 2012 to alleviate a problem with the sewer line that runs through 8 street. Mr. Ashack stated it will open by the close of business on May 11 2012. Corporation Counsel Tom Lowe requested Fire Chief Eric Hedrick to notify EMS of the closure. 4.) Russ Segraves: Cleaning Contract City Hall and Fire Department Offices Building Commissioner Russ Segraves present to the board a contract with RT Solutions for the cleaning of City Hall as well as the offices at the Fire Department. Mr. Segraves said two bids were submitted, one is from the existing contractor (Miss Becky's) and the other with RT Solutions. Mr. Segraves stated that RT Solutions is the cheaper bid and the contract is for one year at $4350.00 /monthly. Mr. Lowe made the board aware that the contract is an automatically renewing contract unless given a 60 day termination notice. Mr. Lovan made a motion to approve the contract with RT Solutions, INC. for cleaning services, with Councilperson Sellers seconding and passing unanimously. 5.) Judith VanGilder: Grass cutting at 214 Pearl Street Mrs. VanGilder spoke on behalf of Darryl and Deb Ramsey and Janet Byrd to discuss that the grass is cut at least once a month at 214 Pearl Street. Mayor Moore discussed with Parks Superintendent Paul Northam and both agreed that now that the Parks Department has a more comprehensive list of the properties needing to be mowed, that this will definitely get taken care of more than once a month. 6.) Rick Lovan: House in Buttonwood to be demolished (Citizen Complaint) Mr. Lovan stated that there was a complaint from a citizen who is requesting to have the house in Buttonwood demolished. Councilperson Sellers spoke to the board that the house was condemned in 2011 and is owned by Bank of America. Councilperson Sellers stated that this house has had to have water pumped out before and that the city has been maintaining it City Attorney Les Merkley stated that the city can demolish the house if chosen to do so. City Attorney Les Merkley stated he will follow up with the Bank to make sure they have had time to respond and if the city chooses to do so they may tear it down. 7.) Paul Northam: Little League Parade Superintendent Paul Northam came before the board asking for assistance from the Police Department for the Little League Parade on Saturday May 12 2011 starting at 9:00 till about 9:30 starting at Parking Lot at Crestview and ends at Parkview Middle School. Councilperson Sellers made a motion to approve, with Mr. Lovan seconding, passing unanimously. ti t 5 ''11.i'll' 1 1 i i I I i Mr. Lovan made a motion to adjourn at 10:01 A.M. with Councilper Sellers seconding, passing t i , unanimously. 1 1 , I 1 , 1 \ ilii 1 % k I f Mayor ATTESTED BY: 1.,. i , , ; City Clerk i i 3 ! I , t ! 3 i I ) i i ; 1 1 I ! I , 1 t I , I 1 1 t t 3, , I i i ! %. t , t i i ? ! t" i '