HomeMy WebLinkAboutApril 16, 2012 t
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COUNCIL PROCEDDINGS OF TH
COMMON COUNCIL OF THE CI
OF JEFFERSONVILLE, INDIANA 1
APRIL 16, 2012
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The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500
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Quartermaster Court, Jeffersonville, Indiana at 7:00 P.M., on Monday April 16, 2012.
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Council President Edward Zastawny, with Vicki Conlin City Clerk at the desk, called the meeting to ord: r 1
at 7:00 P.M. Council President welcomed all in attendance, asking those present to stand as Mr. Richard t
Eklund gave the invocation, Council President Zastawny then led all those present in the pledge of t
allegiance to the flag.
The roll call and those present were Councilpersons Mike Smith, Zach Payne, Lisa Gill, Bryan Glover, Matt
Owen, Dennis Julius, Council Vice - President Sellers and Council President Edward Zastawny with
} Councilperson Nathan Samuel absent. t'
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APPROVAL OF THE AGENDA: i
Councilperson Owen requested to TABLE Council Approval of Mayoral Appointments to Human
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Relations Committee, seconded by Councilperson Sellers. Councilperson Owen made the motion to
APPROVE the Agenda, seconded by Councilperson Sellers, passing on a vote of 8 -0.
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MINUTES TO BE APPROVED:
a) Minutes from the April 2, 2012 Council Workshop. Councilperson Owen made the motion to
APPROVE the minutes from the Council Workshop of April 2, 2012, seconded by Councilperson c ill.
Councilperson Payne requested correction to the minutes that he attended the workshop and th-
minutes reflected he was not in attendance. Motion to APPROVE with correction, passing on a
vote of 8 -0.
b) Minutes from the April 2, 2012 Council Regular Session. Councilperson Julius made the motion t•
APPROVE the minutes from the Council Regular Session, passing on a vote of 8 -0.
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CLAIMS TO BE APPROVED:
a) City of Jeffersonville - $196,399.85. City Controller Monica Harmon presented the claims.
Councilperson Glover made the motion to APPROVE the claims for $196,399.85, seconded by
Councilperson Julius, passing on a vote of 8 -0.
b) Jeff Parks Dept. - $106,460.06. Councilperson Smith made the motion to APPROVE the claims fo
$106,460.06, seconded by Councilperson Gill, passing on a vote of 8 -0.
c) T.I.F. Claims - $369,351.21. Councilperson Owen made the motion to APPROVE the claims for
$369,351.21, seconded by Councilperson Gill passing on a vote of 8 -0.
d) Hand Carried Claims - $1,302,789.74. Councilperson Owen made the motion to APPROVE the Hand
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Carried Claims of $1,302,789.74, seconded by Councilperson Sellers, passing on a vote of 8 -0. I'
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MAYORS COMMENT:
Mayor Moore stated he is having a public meeting for Monday April 23, 2012 at 7:00 in regards to th-
new Police Headquarters. Mayor also stated that the Estopinal has done the design work and is very
happy with their design.
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Report OF THE CLERK: None at this time.
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DEPARTMENT HEAD REPORTS:
Police Department — Police Chief Chris Grimm stated there was appropriation in the Police Dept. bud;: et i'
this year from LOIT. Wants to go ahead and start buying items that are necessary for the department any.
to update the Council on these items. Bear Cat (Armor Vehicle for SWAT Team) which is a Federal Grant g'
and approved last year in LOIT dollars for $67,000.00 a matching grant and expires in September 2012,
once the grant expires the city will Toss the money. Chief Grimm proposed either to Lease the Bear Cat for
approximately $75,000.00 for 5 years or to pay a total of $65,000.00 one time. The total amount of the
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' Councilperson Bear Cat is $258,048.00 and the city's is responsible for the $65,000.00 Cou erson Smith made the p
motion to APPROVE the purchase of the Bear Cat, seconded by Councilperson Gill, passing on a vote of 8 0.
a Police Chief Grimm requested to spend the $305,000.00 to purchase new police vehic now has 20 c. rs
with approximately 119,000 miles on each car. Councilperson Smith made the motion to APPROVE the
1 $306,000.00 from LOIT, seconded by Councilperson Gill, passing on a vote of 8 -0.
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Police Chief Grimm requested to spend $112,000.00 from LOIT SWAT Tactical Vest, SWAT equipment a d
Police Concealable Body Armor. Presently the SWAT team has 18 SWAT Tactical Vest, which expired ove 5
years ago and 50 vests, which are expired. Chief Grim has been working with Delynn Rutherford on the r`
J Best Partnership Grant that is a 50 -50 match grant that just been applied for Councilperson Smith
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requested that serial numbers be kept on all vest especially those taken out of service. Councilperson
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Smith made the motion to APPROVE t $79,000 for SWAT Tactical Vest and $33,000 for Concealable Bosy
Armor from LOIT, seconded by Councilperson Julius, passing on a vote of 8 -0.
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Police Chief Grimm reported that the city has received a Federal Grant at 100% for a Police Patrol Bo. t,
and working on funding grant for training on boat units' fire and police.
FIRE DEPARTMENT:
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Fire Chief Hedrick reported to the Council on the staffing and overtime issues Fire Department is still
facing. Looking in the monies left over from the Safer Grant approximately $44,000.00 to use on overtim -.
Chief Hedrick thanked Councilperson Smith and Samuel for meeting with him last week. Chief Hedrick
stated that he had sent out an e-mail to the council regarding a tier system but now the Union has state• i
that they want to continue to work on the present contract. Councilperson Glover stated he appreciates
the Chief coming forward has given the Council spreadsheet and recommendations and at the time, the
issues are the same as 4 months ago and not moved forward. Councilperson Glover states members are
not being fiscally responsible when looking at spending the same amount in overtime of $800,000.00 as ast
year verses hiring four new fire fighters. Councilperson Glover made the motion to APPROVE to HIRE
FOUR new firefighters, seconded by Councilperson Gill. Councilperson Owen requested a Roll Call vote,
passing on a roll call vote of 8 -0.
Aye Ney
Councilperson Smith Yes '`
Councilperson Payne Yes
Councilperson Sellers Yes
Councilperson Gill Yes
Councilperson Owen Yes
Councilperson Julius Yes
Councilperson Zastawny Yes
} Councilmembers stressed to the Chief to proceed with the hiring of the FOUR new firefighters and not w. it
until the "List" is released in July by the Fire Merit Commission.
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AGENDA ITEMS:
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1.) Scott Lewis- 2012 -OR -22 AN ORDIANANCE RE- ESTABLISHING THE PARKS AUTHOIRTY
Council Attorney Mr. Lewis asked approval of the council for an Ordinance that adopts the amended
Indiana code 36- 10 -5 -2 and re- establishes the Parks Authority pursuant to the same terms and
provisions in the 2008 -OR -004. This is technically effective July 1 2012. Councilperson Owen made ..
motion to APPROVE 2012 -OR -22 on the 1 and 2 reading with Councilperson Sellers seconded that 1t'
motion and passing 8 -0.
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2.) Tom Lowe: Resolution 2012 -R -1 DECLARATION OF OFFICAL INTENT TO REIMURSE EXPENDITURES
Mr. Lowe asked for board approval of 2012 -R -1 that is a declaration of official intent to reimburse
expenditures. Mr. Lowe stated that this a resolution that supports the issuance of a bonds to not 1.
exceed $12,726,00 in aggregate principal amount for the purpose of construction of the new police 1
station. Mr. Lowe stated that he does not anticipate the need to issue of all the bonds, but it does 1
however provide fluctuation in project costs. There will be an actual cost for the council to approve
before construction begins on the new police station. Councilperson Owen made a motion to APPR • VE
2012 -R -1 with Councilperson Sellers seconding and passing on a vote of 8 -0.
3.) Tom Lowe: 2012 -R -2 A RESOLUTION IN SUPPORT OF PURCHASE OF LAND FOR PURPOSES OF
CONSTRUCTING POLICE HEADQUATERS
Mr. Lowe asked for Council approval on a resolution in support of purchase of land for constructing t e
new Police Headquarters. Mr. Lowe stated that there is a description of the property that is an eight 8)
1 acre lot that is attached and this purchase has already been APPROVE by the Board of Public Works.
Councilperson Owen made a motion to approve 2012 -R -2, seconded by councilperson Gill and passi g
onavoteof8 -0.
4.) Tom Lowe: 2012 -R -3 A RESOLUTION IN SUPPORT OF PURCHASEOF LANDS FOR PURPOSES OF
CONSTRUCTION POLICE HEADQUARTERS
1 Mr. Lowe asked for board approval of 2012 -R -3 that is in support of purchase of land for constructin;,
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the new police headquarters as well and refers to a one (1) acre property. Mr. Lowe stated that the t o
pieces of property are understood to be purchased at the same time Councilperson Owen made a
motion to APPROVE 2012 -R -3 with Councilperson Julius seconding and passing on a vote of 8 -0.
5. ) Tom Lowe: Cit y Ordinance Deferral Program
Mr. Lowe spoke to the council to make them aware that the prosecutor's office is no longer filing
moving traffic violations in the City Court and is now filing them in Clark Superior Court 3. This takes
revenue away from City Court and Mr. Lowe suggests trying to adopt an Ordinance Deferral program f`
that is under a State Statute. This would require updating the City's traffic code so that the Police can
write citations for local ordinance violations and this would help bring in more revenue into the City
Court. Police Chief Grimm stated to the council that the department is the process of acquiring an e- I
ticket program that will scan the driver's license, autopilot a ticket, and print the tickets in the car. Ch of
Grimm stated that the goal is work with the program to have the auto fill for violations to local
ordinances.
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Reports and Comments
1.) Public Comment:
a.) Ed Hack: Mr. Hack asked the council to clear up the cell phone and laptop that was never
turned back in. Councilperson Smith stated in response that the computer was stolen. Mr. i
Hack also asked the council to consider placing signs on the flood wall now that the city ow s
that property because he previously spotted four - wheelers riding on the wall. The council
referred him to flood control.
2.) Council Comment:
a.) Councilperson Mike Smith: Councilperson Smith commented on the even in the Rose Hill
neighborhood that placed plaques on the homes over 100 years old and would like to than
the neighbors of Rose Hill for the nice event they put on.
b.) Councilperson Zach Payne: no comment
c.) Council Vice - President Connie Sellers: no comment
d. ) Councilperson Lisa Gill: Councilperson Gill would like to remind the public that there is an
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open house at City Hall Thursday April 26 2012.
e.) Councilperson Bryan Glover: Councilperson Glover thanked City Clerk Vicki Conlin for all th-
hard work she puts in putting the packets out and getting them ready for the council befor..
the meetings.
f.) Councilperson Dennis Julius: no comment
g.) Councilperson Matt Owen: Councilperson Owen asked the council if it is okay with them fo
him to go ahead with the ordering of new microphones for the meetings as well as some
adjusting of the system. Councilperson Smith suggested he talk to building commissioner R ss
Segraves. Councilperson Owen stated that he would like to make a correction to the article in
the paper about Vissing Park and state that the city council has not defunded the project. H-
stated the council still plans on moving forward with the project and the money has only been
moved around.
h.) Council President Ed Zastawny: no comment
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Adjournment: Councilperson Smith made a motion to adjourn with councilperson Gill seconding, passing
on a vote of 8 -0. Meeting adjourned at 8:32 P.M.
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Edward Zastawny, ' uncil Presi ent
ATT STED BY:
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Vicki Conlin, City Clerk
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