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HomeMy WebLinkAbout01-23-2012 JEFFERSONVILLE PARKS AUTHORITY January 23, 2012 The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room, City Ha , Jeffersonville, Indiana, on January 23, 2012, at 6:00 PM. Member Ed Zastawny called the meeting order at 6:04 PM. Members present: Lisa Gill, Bryan Glover, Ed Zastawny, Connie Sellers, Matthe Owen, Nathan Samuel and Mike Smith. Absent: Zachary Payne and Dennis Julius. Also present: ' rks Director Paul Northam, Assistant Director Sara Schutz, Attorney Tom Lowe, Attorney Scott Lewis . d Parks Office Manager Hone McBride. All stood for Pledge of Allegiance to the Flag. The agenda was amended to add Item 4A Election of Officers. Member Owen moved to approve th- agenda as amended, second by Member Gill. Motion carried. Election of officers was held as follows: Member Sellers moved to elect Matthew Owen as Presiden of the Parks Authority for 2012, second by Member Smith. Motion carried. President Owen assumes control of the meeting. Member Zastawny moved to elect Bryan Glover as Vice President of the Pa • Authority for 2012, second by Member Smith. Motion carried. The claims list dated January 19, 2012 was presented for consideration. Motion by Member Smith. second by Member Zastawny, to approve. Motion carried. Member Samuel moved to approve the minutes of the December 12, 2011 meeting, second by Mem • r Glover. Motion carried with President Owen abstaining from the vote. The question was raised as to who would sign the December minutes as Wayne Carter is no longer a member of the Board. Upon the advice of Attorney Scott Lewis, Member Zastawny was appointed t sign the minutes. Director's Report: Paul Northam, the new Director of the Parks Dept., introduced Asst. Director S Schutz who reported on the Ice Rink and distributed a partial financial report, showing expenses to • . to of S138,783.92 with income in the amount of $169,690.00. Asst. Director Schutz stated that over ten thousand people have used the ice rink and she would like to have the rink again next year, opening Thanksgiving week -end and remaining open until the end of January. January attendance was not as good as December. due in part to the weather and because people did not know of the extended Janu opening. Member Smith would like to see a commitment with Ice Rinks 2 Go for next year's season : d to pursue other options to generate interest and excitement. Ice rink sponsorships and participation f • m groups and schools will be tried next year. Member Glover asked if there is anything we can do to m c the accommodations more user friendly. Asst. Director Schutz stated that perhaps we could have f• • vendors both inside and outside of the rink area. Director Northam next asked Matt Cullo, Landscape Architect with Kovert Hawkins Architects, to e an update on Vissing Park. Mr. Gullo stated that to date the city has removed all trees that need to b removed from the park. in park north an additional 11,000 to 12,000 cubic yards of soil has been fo d, and will be disposed of on site. Best option is to raise the open space north of the riparian zone ercat g steeper banks to the stream. The need for a wall and fence in this area will be eliminated. All work is done in the riparian zone and it has been approved by IDEM and the Corps of Engineers. Foundatio for storage and pressbox are completed. Grading and utility work continues. Once final grading is done in park north work on stone sewers will begin. Member Zastawny asked when one of the fields would ready for softball. Mr. Gullo stated that the design is complete but it will probably be in the fall befo ready for ball playing. Member Samuel asked if the hiring of another construction firm, Construction Solutions, was a necessary cost since we have two superintendents on site, Marion Shepard and Don is Poole, plus the expertise of 3TF- and KHA. Director Northam stated that after meeting with Marion .. d Donnie and the Mayor it was learned that Marion and Donnie were comfortable with performing the •ork at the johsite but not comfortable with work off site or the necessary paperwork. The Mayor agreed at we should retain Construction Solutions. Member Gill asked if the basketball courts were being take out of the plans. Director Northam stated two reason why the basketball courts could have been remove.: (1) budget, and (2) proximity to the playground area and the parking lot. Originally the basketball c. tits were adjacent to those properties. The Mayor definitely wants the basketball courts in the park and t i ey will be moved away from the playground area. President Owen asked if changes in design shouldn't come back to this board for approval. Member Samuel asked that someone from this board goes to the construction meetings. Member Gill stated c attends and will continue to attend the meetings until President Owen is available. Director Northam questioned the Vissing Park budget and where the money is coming from. After researching Director Northam found the original budget to be $2.2 Million, the budget now being $4.■ Million per Construction Solutions. That four million figure is based upon all work being contracted o outside contractors. Some work will be done in -house thus reducing the total. The 2011 budget was $1,159,000. At the cnd of 2012 there was $652,000 in the Vissing Park line item designated as Park Space. That $652,000 went back into the General Fund as it was not spent in 2011. The proposed 2112 Vissing Park budget is $1,159,000. The original $2.2M did not include water main extension, irrigat .n, additional parking and the dog park, and is the reason the budget estimate increased to $3.2. Direct* Northam would like to have the $652,000 back in the Park Space budget to help with Vissing Park expenses. Member Sellers would like Construction Solutions to attend the next meeting and explain vhy the costs have increased as much work is being done in- house. Director Northam will contact Construction Solutions to ask that they attend the February Park Authority Meeting. Member Zastaw y staled that the intent for the money in the Park Space line item for 2011 was to be used in Vissing P . Attorney Tom Lowe addressed the board regarding Colston Park. He has been in contact with Corn Island Archcolgy, the group who performed the dig. Their work is completed and they are preparing heir final report. He also contacted the State of Indiana Historical Preservation and Archeological Dept. ' see if the park could be used. Colston Park can be used until the fields are available at Vissing Park and ey can be ready for the spring season. Dirt from Vissing Park will be used to fill in at Colston. No new digging is allowed at Colston. The Director completed his report by stating that the Highland Park security system is in progress, w are currently working on dock repair at Duffy's Landing, and the Parks Dept. will now handle the dock rentals at the foot of Spring Street. That area is now being cleaned up. Mike Lanham is the new Doc Master. Director Northam asked if the Parks Advisory Boards would continue as they have the past four year. The Facilities Advisory Board does a great job. Other Advisory Boards do not have good attendance Director Northam would like to manage the advisory boards and replace those members who do not attend. Member Sellers stated it would be up to the Chairman of the particular board to manage the board, along with the Parks Director. Director Northam stated there is a group interested in reviving the Steamboat Days Festival and ask. for this board's input. Member Smith inquired about the status of the roof at Nachand Fieldhouse. Motion by Member Sam id, second by Member Glover to ask Attorney Lowe to look into possible litigation against Five Star. Motion carried. New Business: Chad Armstrong stated the monument for the War Memorial will take approximately six months for delivery after it has been ordered. Dedication is tentatively scheduled for the 2012 Veterans Day. . Armstrong thanked the Parks Department. past Superintendent Manor and Asst. Supt. Mike Reynold for their assistance with this project. Additional thanks to John Bischoff, Drainage Dept. employee. who laid all the pavers, JefJohnson, city electrician and his assistant. and Sandy Knott. Comments from Park Authority Members: Member Zastawny asked about renovations to Riverstage 1 and II. Asst. Director Schutz stated the ayor is not in favor of renovating Riverstage 11. The cost of renovation is $2 Million. The Mayor wants t fix Riverstage 1 but we have no cost figures at this time. We have a storage invoice from Mt. Vernon Ba • e Service in the amount of $26,290.00 ($160.00 per day). This is storage from August 15, 2011 throng December 31, 2011. Mcmbcr Zastawny also asked about the temporary signage at Vissing Park. Director Northam will contact Construction Solutions to get the temporary signs made. Member Samuel reminded the Board that Convention & Tourisn gave over $300,000.00 for River _e 11. Member Smith asked if the nailer "What to do in Jeff." would be repeated again this year. Motion h Member Smith to move forward with the design for the 2012 mailer which will include Kiverstage, Special Events and Warder Park and work with Budget Print as last year. Second by Member Selle and carried. Member Smith reminded the board about the two earth movers bought by the city for use at Vissing ark. A decision needs to be made to either keep or sell them. Director Northam stated there is some int .. in one of the machines. Facilities Advisory Board Member Throckmorton asked if the advisory boards would continue to fun Lion as in the past and was advised that the advisory boards would continue. Beginning in February this Board will move back to the 2" Monday of each month as the regular tn- thug date. Motion to adjourn by Member Smith, second by Mcmbcr Gill. Motion carried. Meeting adjourned a 7:02 PM. i PA LI PI' e lf M. ' ew Owen, President