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HomeMy WebLinkAbout02-13-2012 JEFFERSONVILLE PARES AUTHORITY February 13, 2012 The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room, City Hall, Jeffersonville, IN on February 13, 2012 at 6:00 PM. President Matthew Owen called the meeting to order at 6:00 PM. Members present Lisa Noel -Gill, Ed Zastawny, Connie Sellers, Matthew Owen, Dennis Julius, Nathan Samuel and Mike Smith. Absent: Zachary Payne and Bryan Glover. Also present: Mayor Mike Moore, Parks Director Paul Northam, Attorney Tom Lowe and Parks Office Manager Nona McBride. All stood for Pledge of Allegiance to the Flag. Member Sellers moved to approve the agenda as presented, second by Member Samuel. Motion carried. The claims list dated February 9, 2012 was presented for consideration. Motion by Member Zastawny to approve, second by Member Sellers. Motion carried. Member Julius moved to approve the minutes of the January 23, 2012 meeting, second by Membe Sellers. Motion carried. Public Comment: None Director Northam reported he has received a quote from Silver Creek Fence in the amount of $21,822.11 for a chain link fence with black rubber coating around the football fields, not the entire football complex, at Shirley Hall Park. Without the black rubber coating the quote is $18,800.00. The reason for - fcncing is a safety issue where the fields are too close to the road, and also to keep parents and spectato away from the playing field. The fence will be gated but not locked. We are also receiving quotes on storage building at Shirley Hall Park. Currently the football league is using a building on Jane Ave Member Zastawny asked that Director Northam inform Thomas Jefferson School of these plans Representatives from the football league have requested the fencing as well as lights on the fields Director Northam stated that lights are not necessary at the present time. Member Samuel felt the would be a public outcry against the fencing. Having a policeman in attendance was also suggested. Director Northam reported that lights and lightbulbs at the Fieldhouse have been repaired or replaced at cost $1,200.00. Attomey Tom Lowe reported on the Fieldhouse roof and that he sent a certified letter to Five S Roofing giving them one more opportunity to fix the roof. If not fixed, the city will hire an outsid contractor to fix and then sue Five Star for damages. Attorney Lowe reported that the final report on Colston Park from Corn Island Archeology should . finished March 1" at which time we will be cleared to repair the dig sites for softball season. Member Smith pointed out that on the west side of the Fieldhouse roof that the patch job by Five S looks bad and perhaps a picture should be taken. Director Northam asked for comments on playing softball at Colston Park. Member Smith suggest repairing or replacing the netting. Member Julius stated that the first base line from the street to the fo line is wide open. Member Samuel's concern is playing there when we know it is a burial site. Membe Smith asked if the park name could be changed to War Memorial Park or something along those lines Member Zastawny suggested a proper memorial be placed at the site. Attorney Lowe read the script fro a marker currently at Colston Park which states that Union and Confederate soldiers are buried at the site A prior city council authorized the use of Colston Park where people could enjoy themselves. The May' reminded the board that the ramp from thc Big Four Bridge would exit close to Colston. Member Samuel asked if any development requiring digging took place if removal would have to take place. Attorney Lowe answered in the affirmative. Director Northam stated the price for the security surveillance and access control package for Highl: Dog Park is 523,500 with additional monitoring charge of 5450.00 monthly. Currently we are workin applications, the vet requirements, access keys and amenities in the park. Member Sellers moved th Director Northam move forward with this project in the amount of $23,500.00. Second by Member Gill motion carried. Director Northam stated that by the March meeting he will have a business plan pu together on running the dog park. Director Northam stated that the RiverStage II storage fee in the amount of $26,290.00 has been taken ou of the 2012 RiverStage budget and asked if there is any way we can recoup that money. Whe RiverStage 11 is sold the money will be returned to the budget. Jamie Lake, with Kovert Hawkins Architects, reported on the Vissing Park project and discussed the be way to proceed. The recommendation is to get the city crews to a stopping point and complex installation of the storm sewer. At that point a new site survey from Jacobi Toombs and Lanz would n to be established and then the project could be put out for bid. This would allow the park to be convict in phases as funding becomes available and priorities are determined. Right now there is 51.5 millio available between 2012 and 2011 budgets. The Mayor stated that per Clinton Decker the priorities sports lighting (5225,000), basketball courts ($260,000.00) and the two parking Tots (5179,500 585,600). The total for these projects is 5750,000.00. The Mayor would like to take this information the Redevelopment Board to sec if they would accept responsibility for these items. The Mayor wou like to see these projects completed this year. The Mayor would like to move the basketball courts awa from Parking Lot Two and to the arca below the bio-retention pond. The Mayor has asked Jack Vissin: to help design a sign for the park entrance. Member Zastawny added that in the beginning of the project it was thought that city workers could do : I of the work and cost estimates were based on that. As the project continual it became evident that ci workers could not do as much of the project as it was hoped and costs increased. Member Samuel asked if right now the work continues at Vissing Park by city workers with grading putting in stormwater sewers. Mr. Lake stated that the work will have to come to a stopping point aft. the rough grade is met so that accurate information can be gathered for bidders. A realistic time frame three to four weeks to prepare information for bidding, an additional three to four weeks for t contractors to bid on the project, with a contractor chosen and working by June 1 ". Once the bids come the decision will be made as to what can and cannot be done with the funds available and what will ne- to wait until next year. Member Zastawny moved to follow Jamie Lake's recommendation by proceed' with the construction methodology to prepare for public bidding, seconded by Member Gill. Motu carried. Comments from Park Authority Members: Member Gill asked if anything was decided about playground equipment for Inman Park. Meetings we held last year but so far nothing has been resolved. Member Gill was asked to discuss this matter wi Director Northam. Member Zastawny stated that attomey Scott Lewis could not attend this board meeting as he is at a County Council meeting tonight. President Owen stated that until there is another Park Board put into place that the Park Authority an Park Advisory Boards would remain in place. He also asked if the football league could put together priority list. Director Northam stated that the main things are the fencing and lighting. P. Maintenance would like to have the building they are using on Jane Street if a new storage building i erected at Shirley Hall Park. Motion to adjourn by Member Smith, second by Member Gill. Motion carried. Meeting adjourned a 7 :03 PM. /' Matt w Owen, Presi. "t