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HomeMy WebLinkAbout1-18-2012 MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA January l8'r, 2012 Mayor Moore called the meeting to order at 9:31 a.m. and on the call of roll members present were Engineering Coordinator Rick Lovan and Councilperson Lisa Gill. Also present was: Animal Shelter Director Sarah Green, Fire Chief Eric Hendrick. Information Technology Direct. Roger Hardy, Parks Superintendent Paul Northam, Building Commissioner Russ Segraves, City Engineer Andy Crouch. W WTP Director Len Ashack. Street Commissioner David Hosea. Police Chief Chris Grimm. Safety Direct • r Michael Ogg, Controller Monica Harmon, Human Resources Director Kim Calabro, Vehicle Maintenance Director Bobby Vissing, Emergency Planner Mindy Christian, Sewer Office Manager Rick Stevens, Planning and Zoning Director, Corporation Counsel Tom Lowe, City Attorney Les Merit ley. and Deputy Clerk Erica Burress. Engineering Coordinator Rick Lovan made a motion to approve the minutes from January 11 2012 with Councilperson Lisa Gill seconding the motion and passing on a vote of 3 -0. Engineering Coordinator Rick Lovan made a nation to approve payroll with one check to T.J Justice withdrawn f• a separate vote and Councilperson Lisa Gill seconding the motion and passing on a vote of 3-0. Engineering Coordinator Rick Lovan made a motion to approve a check to T.J. Justice in excess of 40,000 on a separate claim. The motion was seconded by councilperson Lisa Gill and opposed by Mayor Moore passing on a vote of 2 -1. Old Business None New Business 1.) Thomas Lowe - Amendment to Employoo Handbook ref Absenteeismltardiness Corporate Counsel Torn Lowe brought before the board an amendment needing to be made to the Employee Handbook. He stated that the Employee Handbook that was handed out to the departments recently needs to be sent back to printing for a change to the Employee Behavior /Conduct/Discipline section. This part of the handbook is missing a section concerning Attendance and Tardiness that needs o be added in. Human Resources Director Kim Calabro made a comment that once the board approves th -- amending of the handbook, she will call the printer this afternoon to start the process and asks that any ho have the previously given handbook to destroy it. Engineering Coordinator Rick Lovan made a motion to approve with Councilperson Lisa Gill Seconding and passing unanimously on a vote of 3-0. 2.) Patty MorganlEngineering /StrooVWastewater Departments The proposal was made to look into turning Wooded Way in Cherry Creek Condos off Allison Lane into a city street. City Engineer Andy Crouch stated That some roadways in other condominium neighborhoods : re like this and was dedicated via a right -of -way. Crouch stated that this particular street does not currently have a right -of -way dedication and That even if it was dedicated it would pose a problem due to the fact at one would have to drive the private property to get to it since it would be isolated from other dedicated areas. WWTP Director Len Ashack was asked about the sewer system in that area and Ashack stated th- the city does not maintain that sewer. Mayor Moore questions Mrs. Morgan about if They pay some type •f home-owners association fee and if there are by laws for the upkeep of that road. Mrs. Morgan comme that the residents pay city tax and for city sewer, water and trash and have always thought of that road a one that should be considered a city road. Mayor Moore asks for more time to look into the matter. 3.) Information Request Engineering Coordinator Rick Lovan brought an information request to the board regarding the new construction at 8 street between Walnut and Wall and Walnut Street between 7" and 8" Street. There i concern about the narowing of the road with the new sidewalk and if there would be more narrowing wi any additional sidewalks. City Engineer Andy Crouch staled that what you see with the sidewalk is all th will be done and that there is still substantial amount of room from the curb for the street to be a two -way street. Crouch stated that they had also done a survey on the amount of cars that parked on that street before deciding to narrow it. Engineering Coordinator Rick Lovan made the comment that there is no vot; to be made: this was just an information request. 4.) City Information- Rick Lovan a) LetterheadlBusiness Cards • Engineering Coordinator Rick Lovan stated that if you are interested in ordering letterhead or business cards that ordering in bulk with him is a great way for the city to save money. Mayor Moore also requested that all letterhead be the same and not be distinguished by each depart - nt. b) Copy Machines Rick Lovan brought a comment before the board that if everyone knows where the Dopy machi are, if we have loo many than when one department needs one we may be able to save money and possibly provide that for free. Mr. Lovan also stated that he would be the contact for copy machines and it you need a copier to go see him and he may be able to provide that for little to • cost, thus saving money. c) Neighborhood Leadership Programs Rick Lovan brought information before the board regarding the Neighborhood Institute that will ke place in February to state that this institute is not necessarily for the neighborhood leaders, but • r people who are interested in becoming leaders. The Institute will teach them how to get mom involved in their Neighborhoods. The clarification was made by Mr. Lovan that this is different the n the meetings that he and the Mayor will attend for the Neighborhood Association. Mayor Moore asks to be made aware of any neighborhood meetings and interests so that he, Rick, and Kelly •=n attempt to be in attendance. d) WI-FI in Quadrangle Rick Lovan brought information before the board regarding an upgrade in Wi -Fi that is in place i the quadrangle and that Information Technology Director Roger Hardy could be of more assista • in any questions regarding that. 5.) Insight Presentation/Door to Door Soliciting- Robert Daleo insight Communications Director of Sales Robert Daleo came before the board for approval of door to d. • r sales in the community of Jeffersonville. Daleo stated that Insight already has a retail center and truck fa lily in Jeffersonville and would love to expand its' relationship with the community. Daleo stated that Insight • my conducts business at the highest ethical standards and would love to work with law enforcement in the C ty of Jeffersonvile as well. Daleo proposed non - intrusive work hours and stated that customers can also • - tracked which in retum can help with law enforcement. Daleo stated to the board that they are very open about who will be doing business in the community and can provide not only names, height, weight, and descriptions of the sales associates. but they can also be identified through their uniform. Daleo points • t to the board that every piece of uniform that the Insight Sales Associates wear is branded with the Insight I • go, as well as all vehicles. Mayor Moore asks if the door- to-door sales pitch would be in violation of the City Council Ordinance regarding door -to -door solicitation. Councilperson Lisa Gill comments that the Ordina - states that exceptions can be made through the approval of the Board of Public Works and the approval • f the Police Department. Councilperson Gill questions if there could be a different type of branding of the Insight logo on the vehicles rather than just a magnet, due to some being stolen and used for soliciting usage. Police Chief Grimm also asked if they could get a detail of the vehicles being used. Mr. Daleo agr - • to both requests. City Attorney Les Markley advised that if a motion is to be made, that it is done subject o the police department's approval and contingent on Insight's compliance with the City Council ordinance. Councilperson Lisa Gill makes a motion to approve contingent on approval of the Police Deparbnent and Insights compliance to the City Council Ordinance. Engineering Coordinator Rick Lovan seconded the motion with passing on a vote of 3.0. 6.) Mayor Vehicle Engineering Coordinator Rick Lovan made a motion to approve the contract between Coyle Chevrolet a • City of Jeffersonville for the Mayor's Vehicle. Councilperson Lisa Gill seconded the motion with Mayor M • • re abstaining from the vote. The motion passes on a vote of 2 -0. Engineering Coordin or Rick Lovan made a motion to adjourn at 10:05 A.M. with Councilperson Lisa Gill secondi • and passing unani • sly. '' his — _ • MAYOR ATTEST: CITY CLERK