Loading...
HomeMy WebLinkAbout12-12-2011 JEFFERSONVILLE PARKS AUTHORITY DECEMBER 12, 2011 The Jeffersonville Parks Authority met in regular session in the Mayors Conference Room, City Hall, Jeffersonville, Indiana, on December 12, 2011, at 6:00 PM. President Wayne Carter called the meeting to order at 6:00 PM. Members present: Nathan Samuel, Mike Smith. Barbara Wilson and Wayne Carter. Absent: Connie Sellers, Ed Zastawny and Keith Fetz. Also present: Parks Supt. Bob Manor. Attorney Mickey Weber and Parks Office Manager Hona McBride. All stood for Pledge of Allegiance to the Flag. The agenda was amended under Old Business to add Item 9A Mickey Weber regarding Memo of Understanding for property at Middle Road and Allison Lane, and Item 9B Sandy Knott regarding the War Memorial. Member Samuel moved to approve the agenda as amended, second by Member Wilson. Motion carried. Member Samuel moved to approve the minutes of the November 14, 2011. after the correction of a typographical error, second by Member Wilson. Motion carried. The claims list dated December 6, 2011, was presented for consideration. Motion by Member Wilson second by Member Smith, to approve the claims list. Motion carried. Public Comment: None Superintendent's Report: Supt. Manor stated that the Holiday Parade was a success, the ice rink is open, the snowflakes on Spring Street between Court Ave. and 7 Street have been turned sideways to avoid being hit by buses. Member Samuel inquired about the Fieldhouse and what projects remain unfinished. Supt. Manor stated the window project is complete, the roof installed by Five Star Roofing is a continuous problem and Palmer Roofing has been called in to see how we can solve the problem. Supt. Manor stated the next big project for the Fieldhouse should be the installation of new lights. Attorney Weber thinks it is time to hire a new roofer to fix the roof. Supt. Manor stated to repair the roof would cost $42.000.00 and a replacement roof would cost $79,000.00. To repair or replace is a matter for this board to decide but Attorney Weber recommends replacing the roof. Member Samuel asked what if any obligation we have to Five Star to allow them to correct the defective roof. Attorney Weber replied that he believes Five Star has been given every opportunity to cure the defect. He recommends that a letter be sent advising them we have given them every opportunity to cure the defect, that they may want to pay for a new roof before the City files suit, that if they do not pay for the City to hire a competent replacement that we will be suing them for damages as well as damages that may happen to the floor and any structural damage. Motion by Member Samuel to proceed in order to seek whatever remedy is appropriate and to work with the Superintendent in correcting this situation. Second by Member Smith. Motion carried. Supt. Manor thanked the Board for their support the past four years. Matt Gullo, with Kovert Hawkins, addressed the board regarding Vissing Park. Mr. Gullo stated that Construction Solutions has been hired as Construction Manager, all trees to be removed have been cut down, all grading, planting and approvals from IDEM and the Corps of Engineers for the riparian zone are completed to date, foundation and foundation walls for both the pressbox and storage building have been built other buildings to start when grading is finished. and the pedestrian bridge has been designed and handed to the city for construction. Grading work and utility work continues. Mr. Gullo presented a drawing as requested by this board for a temporary construction sign for Vissing Park. Two different sizes have been looked at, with 4' x 4' being $150.00 and 4' x 8' is $270.00. Each would need four posts at an additional 550.00 for each sign. (Ed Zastawny enters meeting). One sign should be located close to the Tenth Street comer as this corner has a higher visibility. Member Samuel moved to purchase up to three signs with Mr. Gullo and Supt. Manor determining the size and location for each. Second by Member Smith. Motion carried. President Carter asked that a member of the new council attend the 8:30 AM Wednesday meeting at Vissing Park. Mr. Gullo addressed the board regarding the proposed park at 8 Street and Allison Lane. Mr. Gullo stated that the Redevelopment Commission still wants a park at that location and wants to help with '. development. President Carter presented the Memorandum of Understanding as drafted by Attome Weber. Mr. Gullo stated that the property is in a major flood zone, it is a brownfields property that ca t be developed. It is a small parcel that could be cleared and become a green open space with a pa ng lot and trails. Member Samuel commented that Redevelopment Commission is very interested in helping to fund development of the comer. Member Samuel stated the Redevelopment Commission wants the Park Authority to state what they want on this comer and Redevelopment would pay for it. was stated this would be a small version of a park, with green space, trails. picnic tables and a parki • lot. Mr. Gullo stated that the Corps of Engineers and IDEM have to be aware of what is going on with , e corner so permitting is important to this project Attomey Weber stated that the Memorandum of Understanding gives the Redevelopment Commission authority to hire architects and/or engineers to design the park and to bring that design to Parks Authority for approval before bids are taken. Memb: r Samuel asked if Redevelopment Commission could grant the money to the Park Authority and Park Authority take over from that point. Attorney Weber stated that Redevelopment could transfer the mo ey into a non -reverting fund to be controlled by Parks. It was suggested that once the project is complet. that any remaining money revert to the Parks Dept. to help maintain this location. If the funds are not used at this location, they will revert back to Redevelopment. Member Zastawny moved that Attorney Weber proceed with the Memorandum of Understanding in or er to start the design work with the idea that the Redevelopment Commission would reimburse the Par Dept for costs related to the design and development. Second by Member Samuel. Motion carried. Sandy Knott updated the Board regarding the Afghan War Memorial located on Riverside Drive at Cla Street. Everything is complete except for the black marble and granite monument. Brummett Monum nt is doing this portion of the work for 323,000.00. The total for the project is a little less than 335,000.0r not including in -kind services. To date, almost 332,000.00 has been raised. The sum of 32,400.00 is needed to complete the project. Once the funding is in place it will take approximately four to six mon s to build and erect the monument. The unveiling is scheduled for Memorial Day. Supt. Manor stated t at the Parks Dept. would to donate whatever is needed to complete the memorial. The agreement with e Community Foundation is that they will release the funds to the Parks Department and the Parks Department in turn will pay Brummett Monument Co. Member Zastawny stated he emailed board members regarding the CCSA. It consisted of a lease for -0 years for $1.00 a year. Member Samuel stated he appreciated the work Supt. Manor performed on behalf of the Parks Dept. Member Wilson stated she will miss Supt. Manor. Member Smith presented City 2012 challenges wh' h consisted of the Fieldhouse roof, RiverStage I and RiverStage II, the purchase of the cafeteria buildi • on Federal Ave., soccer field project, all of which are major expenditures for the city. Member Smith than ed Supt. Manor for a job well done and complimented his staff. President Carter stated it was a pleasure working with Supt. Manor and his staff Motion by Member Samuel to adjoum, second by Member Wilson. Motion carried. Meeting adjoum - ' at 7:02 PM. • Wayne Carter President Parks Au ority Board Eoftvond r r is Fwiy P Pcjfl4t