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Home My WebLink About01-05-2012 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JANUARY 5, 2012 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, January 5, 2012 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem, and Bill Saegesser. Also present are Board Attorney Scott Lewis, City Attomey Les Merkley, Utility Director Len Ashack, Assistant Utility Director Lori Kearney, City Engineer Andy Crouch, City Controller Monica Harmon, Utility Billing Manager Rick Stephenson, Cindy Seifert, Jorge Lanz representing Jacobi, Toombs, and Lanz, Wes Christmas representing Clark Dietz, Inc. Steve Keiber representing HDR Quest, Jim Ross representing CH2MHill, John Herriford representing Strand Associates, Jeff DeWitt representing Bernardin, Lochmueller & Assoicates, Councilperson Connie Sellers, and Secretary Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3 -0. The claim lists were presented for approval. Board Member Saegesser made the motion to approve the 2005 Construction Bond list in the amount of 529,275.85, the 2010 BAB claim list in the amount of 5208,104.19, the 2011A SRF claim list in the amount of $394,826.13, second by Board Member Orem, passing on a vote of 3 -0. Board Member Orem then made the motion to approve the 2009 SRF claim list in the amount of $97,497.90, and the 2011C SRF claim list in the amount of 51,000, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Saegesser made the motion to approve the Operating and Maintenance claim list in the amount of $565,159.65, second by Board Member Orem, passing on a vote of 2 -0 -1. Mayor Moore abstained from the vote. Board Member Orem made the motion to approve the OCRA Grant draw, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Saegesser disclosed that Jill Saegesser of River Hills is his daughter -in- law. Attorney Alan Applegate informed the Board the County has acquired property thru tax sale and some of the properties have sewer liens. He is asking the Board to release the liens. Attorney Lewis said he has researched the law and found that it is the legal duty to release the liens Board Member Orem then made the motion to give authority to the Billing Department to file lien releases on 920 Pratt, 1117 Sportsman, and 916 Walnut, second by Board Member Saegesser, passing on a vote of 3 -0. Attorney Alan Applegate representing himself and LandMill Builders, said he is unclear of meaning and some matters are vague in the proposed sewer rate ordinance. Director Ashack explained the the three main changes are the minimum bill, non- refundable and non - transferable capacity fees, and repeal of summer relief. Attorney Applegate gave the view from the developer side. Mayor Moore feels this is a "train wreck° for growth. Attorney Applegate said there is valid justification on both sides. Mayor Moore does not see a problem with summer relief. Board Member Saegesser's concern is for capacity being overcommitted. Dan Crisfiani said developers are trying to take care of the net. Board Member Saegesser said the rate payers are paying for mistakes of the past. There is a need to respect the rate payers. Attorney Applegate noted the need to come to some agreement so that developers can continue to develop without detriment to the City. Attorney Applegate questioned the difference in capacity fees between existing homes and new development. Director Ashack explained. Several comments on both sides were voiced. Board Member Orem understands everybody's issues. There has to be a middle ground, as there is a need to be equitable to the rate payers. All parties will meet and discuss further. Board Member Orem made the motion to appoint Barbara Hollis as Sewer Bo Secretary, second by Board Member Saegesser, passing on a vote of 3-0. , A- A /0€ K Board Member Orem made the motion to designate Andy Crouch and Bill-Dixon to be center point on any conveyance project issues, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Orem made the motion to move the next meeting from January 19 to January 18, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Orem made the motion to appoint Scott Lewis as Board Attorney, second by Board Member Orem, passing on a vote of 3 -0. Jorge Lanz presented and reviewed the JTL Summary Report for January 5, 2012. Following the recommendation of the Engineer, Board Member Orem made the motion to award the contract to T &C Contracting as low bidder of $863,088 for the Crums Lane Interceptor project. second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Saegesser made the motion to award the contract as recommended to Dan Cristianai as low bidder of $417,482 for the Old StonerlNew Chapel Ph. 2 Sewers project, second by Board Member Orem, passing on a vote of 3-0. Board Member Saegesser made the motion to award the contract for the McBride Heights project to Dan Cristiani the low bidder at $346,600, second by Board Member Orem. passing on a vote of 3 -0. Jorge Lanz reviewed proposed easement offers necessary for the Allison Lane Sewer Project (2304 Allison Lane - $6,400, 2310 Allison Lane - $6,425, an 2514 Allison Lane $27,625). Following discussion, Board Member Orem made the motion to authorize Jorge Lanz to make offers for the easements not to exceed a total of $40,000, second by Board Member Saegesser, passing on a vote of 3 -0. Director Ashack explained the reasons for location of the lines. Jorge Lanz next explained the need to increase the 8th Street Combined Sewer Separation Project construction inspection budget by S15,000. Board Member Saegesser made the motion to approve the contract as presented, second by Board Member Orem, passing on a vote of 3 -0. Jorge Lanz explained the issues with the proposed acquisition of the Muncy property. A second appraisal was performed and was valued less than the original appraisal. Attorney Lewis will work on this. Jim Ross reported the 10th Street Pump Station project is progressing well, explaining the progress. The project is on schedule. Director Ashack reviewed the problems. Steve Keiber explained the Downtown Wastewater Treatment Plant progress. Wes Christmas explained the WWTP Effluent Sewer Project monthly progress report Memo. The project should be complete by mid February. II Jeff DeWitt explained the milestones reached and the timeline for the North WWTP Design project. Director Ashack reviewed the design problem on the Mill Creek Pump Station modifications referring to an email from Ken Beache of Shrewsberry, Board Member Orem asked who inspects the restaurants upstream. Director Ashack said currently it is the Building Commission. The plans are for the Sewer Department to take this over. Dan Redden of Umbaugh said of the 568.2 million that has been authorized by SRF there is $5.1 left, reviewing the Calculation Of Available Bonding Capacity work sheet. Director Ashack presented the current expense sheets. Cindy Seifert demonstrated the new Your Gov Citizen Request Portal. There is a free ap for use with cell phones. This is operated thru the Cartegraph software system. It is the goal for all to be on one software program. Director Ashack said the cost calculations in Cartegraph have two rates; FEMA and internal. Mayor Moore asked if the Sewer Board is interested in taking over the lease payments on the truck belonging to the previous Mayor. Board Member Saegesser said only if the Sewer Department can use it. Director Ashack said it could be put to use. Board Member Saegesser made the motion to make the lease payments on the truck thru 2012, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack presented the Monthly Report. He announced the Semi - Annual Report No. 4 was submitted 1/1/2012. He also reviewed the NPDES Permit modification. Attorney Lewis said Director Ashack is the primary contact for the long -term control plan. He recommends amending Resolution SSB -1 -2012. Board Member Orem made the motion to amend Resolution SSB -1 -2012 as recommended, second by Board Member Saegesser, passing on a vote of 3 -0. Mayor Moore asked if it is appropriate for notices to be given to tenants rather than owners. Attomey Lewis feels notice should go to the owner first. Attorney Lewis said the City Council did reappoint Board Members Orem and Saegesser pu ant to statute. There i g no furth -r business to come before the Board, Board Member Orem made the ; of to adjour I at 5:10 P.M. V >,„- YEA,,. _ _- e.,.._ - Mike Moore, Mayor Dale Orem, Board Member 13■14 B Bill Saegesser, Boa ember ATTEST: