HomeMy WebLinkAbout11-09-2011 JEFFERSONVILLE BUILDING AUTHORITY
November 9, 2011
The regular meeting of the Jeffersonville Building Authority was held on Tuesday, November
9, 2011 at 9:00 a.m. in the conference room on the second floor in the Jeffersonville City Hall.
Present were Building Commissioner Russ Segraves, Board Members Keith Stayton and Bill
Fry and Secretary Susan Robertson. Absent: Don Sperzel.
DISPLAY CABINET
Mr. Stayton said the County Building Authority bought several wooden display cabinets with
sliding doors at a school system auction and wanted to know if there was a place in this building
that one could be used. The Board will check the lobby after the meeting to see if there was
room for the cabinet.
MINUTES
Mr. Stayton made a motion to approve the minutes of the September 13, 2011 meeting. There
was no meeting in October due to the lack of a quorum. The motion was seconded by Mr. Fry.
APPROPRIATION REPORT
The appropriation report was reviewed. Mr. Segraves explained the expenditures. He said there
were several expenditures taken out that he was not aware of such as AT &T Global Service
Contract, SpyWare, lndicon and Sprint. He assumes that the Comptroller had something to do
with it. He said it appears that everything else was in order. Mr. Stayton asked about balances
being carried over to the next year. Mr. Segraves said that the only thing carried over for 2012 is
the 570,000.00 in the Capital Reserve Fund. The remainder of the budget goes back to the
General Fund.
FACADE LIGHTING
A discussion was held on the landscape lighting for the building. Mr. Segraves said he has put a
lot of time researching which lights fixtures and bulbs would be best for the building. He
handed out brochures showing the different types of lights. The new lights will tie into the
existing conduit and be on a photo -electric cell. Mr. Fry made a motion to purchase seventeen
contour light fixtures. Mr. Stayton seconded the motion.
FOUNTAIN
Mr. Segraves said that the concrete has chipped where the pump is. He said he had a steel plate
made to cover the area. The Board said there is no place for the concrete to expand and
apparently that was the weakest point. Mr. Segraves said there are 3 fountain lights and one has
gone bad. The cost of the replacement Tight is $500.00. The fountain has been drained for the
season.
CONFERENCE ROOM CHAIRS
A discussion was held on the chairs in the Conference Room. The first chairs purchased did not
hold up very well. We upgraded to a similar style. There are still 12 of the first style being
used. Mr. Fry made a motion to purchase 12 of the upgraded style chair and not spend more
than $269.00 per chair. The motion was seconded by Mr. Stayton.
CLEANING CONTRACT
The cleaning contract is coming due. A price was submitted from the VanGuard Company for
$4,275.00 per month, and they wanted to contract out window cleaning and cleaning supplies.
Ms. Becky's cleaning service charges us $3,800.00 per month with no extras added. It was
determined that Becky's Cleaning Service is a fair price and they do a good job.
OTHER CONTRACTS
Mr. Segraves said all the contracts are coming due and recommended that we continue using the
same companies.
WALNUT RIDGE
The snow removal contract was presented to the Board. The shoveling part oldie contract was
$50.00 per hour and has gone down to $40.00 per hour on the new contract. Mr. Stayton made
a motion to present the contract for renewal to the Board of public Works and Safety. The
motion was seconded by Mr. Fry.
COOLING TOWER
Mr. Stayton asked about the discolored water. Mr. Segraves reported that the cooling tower is
doing what it is suppose to do. He said it has been cleaned twice this year and has been
winterized.
ENERGYSAVINGS
Mr. Stayton said the County Building is having someone come to their next meeting to see if
they can save money on utilities, and asked if this Board should do the same for the City Hall.
Ivlr. Segraves said the heating system for City Hall is very efficient.
The meeting was adjourned at 9:40 a.m. on a motion by Mr. Fry and seconded by Mr. Slayton.
Minutes approved by: L L
Russ Segraves, Ch ' an