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HomeMy WebLinkAbout11-03-2011 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF NOVEMBER 3, 2011 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, November 3, 2011 at 3:00 P.M. Mayor Galligan called the meeting to order at 3:05 P.M. Board Members Bill Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis, Utility Director Len Ashack, Assistant Utility Director Lori Kearney, Financial Officer Monica Harmon, Jorge Lanz representing Jacobi, Toombs and Lang, Jeff Dewitt representing Bemardin Lochmueller, Wes Christmas representing Clark Dietz Engineers, John Herriford representing Strand Associates, Steve Keiber representing HRD Quest, Jim Ross representing CH2MHiIl, and Deputy Clerk Treasurer Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, seconded by Board Member Saegesser, passing on a vote of 3 -0. The minutes of October 20, 2011, were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Board Member Saegesser, passing on a vote of 3 -0. The claim lists were presented for approval. Director Ashack requested a claim to Indiana Finance Authority in the amount of $1,000 be added to the Operating claim list. Following discussion, Board Member Orem made the motion to approve the Operating claim list in the amount of $669,247.84 plus the $1,000, the Improvement claim list in the amount of $172,283.68, the 2010 BAB claim list in the amount of $309,003.07, the 05 Sewer Construction claim list in the amount of $8,747.50, and the SRF 2011 Construction Bond claim list in the amount of $1,064,339.00, as presented, second by Board Member Saegesser, passing on a vote of 3 -0. Mr. Stan Richards a resident of Hidden Ickes Subdivision appeared before the Board asking that summer relief be extended to four months. Mr. Richards explained he has a swimming pool he drains onto a lot he owns. Mayor Galligan asked if he was aware he had to de-chlorinate the pool water prior to discharging. Director Ashack explained brochures explaining the procedure are available in the billing office. Mayor Galligan recommended Mr. Richards purchase a meter, explaining how to use it,•to receive an adjustment. Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status Report, November 3, 2011. The Cnuns Lane Gravity Interceptor project is ready for bid. Jorge Lanz presented and explained the need for Change Order — Extra Work Agreement No. 1, Spring Street Pump Station Replacement, Mac Construction, contractor, in the amount of a $11, 140.40 reduction. This will result in an addition to the TSI Paving contract. Following extensive discussion, Board Member Orem made the motion to approve the Change Order as presented, second by Board Member Saegesser, passing on a vote of 3 -0. There is a need to note on the prints the change from ductile to plastic. Jorge Lanz noted an unidentified sewer line has been found at the intersection of 8 Street and Walnut in the 8`" Street Combined Sewer Separation project area. November 3, 2011 2 Jeff DeWitt reported on the North Wastewater Treatment Plant meeting, recommending approval of the Notice of Award to Dugan & Meyers Construction Company. Following discussion, Board Member Saegesser made the motion to authorize Mayor Galligan to sign the North WWTP Project Notice of Award to Dugan & Meyers Construction Company contingent upon SRF funding, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack noted there will be a pre- closing meeting next Wednesday at 9:00 A.M. with the closing scheduled for November 23, 2011. This SRF issues is in the amount of $20,550,000 at an interest rate of 1.$4% for 20 years. Director Ashack, with regard to the Tenth Street Pump Station project, DWWTP Expansion project and Mill Creek Effluent Sewer projects said the Board will be seeing change orders, reviewing the history of the three projects. The designs are being reviewed. Steve Keiber gave an update on the DWWTP Expansion project noting it is about 39% complete. Wes Christmas reviewed problems with Duke Energy stopping work on the WWTP Effluent Sewer Project, warning there may be additional costs due to equipment down -time. The situation was reviewed. He will have a complete set of changes next month. Mayor Gal ligan wants to make sure certified payrolls are being submitted. Director Ashack gave an update of the Mill Creek Pump Station Status. He would like to get a fire hydrant at the location. Correspondence from Ken Beache and Jeff Cundiff was reviewed. Director Ashack requests the Board review the pump station evaluation report. Director Ashack led a discussion regarding the property for the SEP. Mayor Galligan feels a bank should be done. Options need to be explored. Director Ashack reviewed the updated Build America Ronds /SRF Expense Accounts summary. The monthly report was presented. The NPDES Permit Renewal Status has been issued efTective December 1, 2011. Officer Harmon presented and explained the Adjustment Certificate 10/21/2011 through 11/3/2011 in the amount of $- 15,632.02. Officer Harmon informed the Board pre -lien notices were mailed Monday. Mayor Galligan said this tuning was necessary to make the deadline to have them put on next month's tax bill. Board Member Orem made the motion to approve the Adjustment Certificate as presented, second by Board Member Saegesser, passing on a vote of 3 -0. The Springdale agreed order has been sent for signatures. Board Member Orem made the motion to adjourn at 4:55 P.M., seconded by Board Member Sae es - r, passing unanimously. 1 / it , n. • C. aegesser, nib - -i /. Dale Orem, Member T: GaP.D PegobV Wilder, Clerk Treasurer