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HomeMy WebLinkAbout10-20-2011 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF OCTOBER 20, 2011 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, October 20, 2011 at 3:00 P.M. Mayor Galligan called the meeting to order at 3:10 P.M. Board Members Bill Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis, Utility Director Len Ashack, Assistant Utility Director Lori Kearney, City Engineer Andy Crouch, Financial Officer Monica Hannon, City Engineer Andy Crouch, Josh Hillman representing Jacobi, Toombs and Lanz, Jeff Dewitt and Lenin Kasthuri representing Bentardin Lochmueller & Associates, Inc., Bill Shrewsberry representing Shrewsberry of Shrewsberry & Associates, and Deputy Clerk Treasurer Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, seconded by Board Member Saegesser, passing on a vote of 3 -0. The minutes of October 6, 2011, were presented for approval. Board Member Saegesser made the motion to approve the minutes with the correction of date, second by Board Member Orem, passing on a vote of 3 -0. The claim lists were presented for approval. Consideration of the addition of an operating claim to the City of Jeffersonville in the amount of $141,000 was requested. Following discussion, Board Member Oren made the motion to approve the Operating and Improvement claim list in the amount of $170,140.97 plus the $141,000.00, the 2010 BAB claim list in the amount of $488,265.24, the 2010 Construction Bond claim list in the amount of $2,100.00, the 2009 SRF Construction Bond claim list in the amount of $65,741.00, the 2005 Sewer Construction claim list in the amount of $2,587.00 and the 2011A SRF claim list in the amount of' $128,438.00 as presented, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Orem is pleased with the Operating claim list amount. Andrea Stevens of the Redevelopment Department presented and explained proposed offers for acquisition of property at 330 Mulberry and 221 West Maple. She recommends payment of $105,500 for 330 Mulberry and $46,000 for the property at 221 West Maple. Following discussion, Board Member Orem made the motion to approve the payments as presented, second by Board Member Saegesser, passing on a vote of 3 -0. Director Harmon presented Jeffersonville Wastewater Comparative Fund Balances. She is working on aging accounts. There are 231 customers owing $1,000 or more. The biggest bulk of delinquencies are over $200 and under $700. Liens will be filed soon. When Jeffersonville becomes a second class city after the first of the year, the City Council will be able to pass an Ordinance to work with the water companies to shut water off. Director Harmon next presented and reviewed the October 6, 2011 to October 20, 2011 Adjustment Certificate in the amount of $- 33,857.53. Board Member Saegesser made the motion to approve the Adjustment Certificate as presented, second by Board Member Orem, passing on a vote of 3 -0. Josh Hillman reported on a meeting held last week with Shrewsberry & Associates regarding the Mill Creek Pump Station. Ken Beache will have a presentation October 20, 2011 2 at the next Sewer Board meeting. Josh Hillman is waiting for a report on the wet well mixing. The hatch is to be installed next week. Director Ashack said City Inspector Steve Hardin is inspecting the grease traps in the arca. The odor issue is not as bad as it has been. Mayor Galligan said the Mill Creek Pump Station construction caused damage at a neighboring hair salon. He has an estimate of $925 to correct the damage. There were no objections to having this done. Josh Hillman next said there is throe feet of concrete under a pipe on Spring Street. It is estimated to cost just under $13,000 to correct. The conflict has been resolved. Josh Hillman presented and explained a letter addressed to Shelley Love at IDEM regarding the City of Jeffersonville Tenth Street Pump Station PER Amendment. Board Member Saegesser made the motion to authorize Mayor Galligan to sign the letter as presented, second by Board Member Orem, passing on a vote of 3 -0. Board Member Orem made the motion to approve the IDEM Revised Proposed Agreed Order NPDES IN0023302, and authorize Mayor Galligan to sign, second by Board Member Saegesser, passing on a vote of 3 -0. Jeff Dewitt has reviewed the North WWTP bids and recommends the bid be awarded to Dugan & Meyer. Following discussion, Board Member Saegesser made the motion to award the North WWTP bid to Dugan & Meyer contingent upon SRF funding and attendance at a pre-award meeting next Tuesday with Dugan & Meyer, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack reported on the EPA & JDEM visit. Board Member Orem said he was pleased with the tour, saying Director Ashack overwhelmed Jack Bajor with his knowledge. Both Director Ashack and Assistant Director Kearney did a tremendous job. Director Ashack gives credit to Donnie Griffin and Jeff Griffin for their work. Director Ashack reviewed the areas toured. All went well and it was a good day. Director Ashack presented a packet of information pertaining to replacement vehicles. Included is a letter from the Vehicle Maintenance Director stating the 1997 GMC 25 pickup with mileage of 176,336 should be replaced. Following review of all the information provided, Board Member Saegesser made the motion to approve the purchase of a Ford Escape from Carriage Ford and a Transit Connect from Jim O'Neal Ford, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack presented and reviewed project financial summaries. He noted there will be change orders on the 10 Street project that will benefit the City. Director Ashack noted that Jack Bajor, US EPA, was impressed with Cane Run. Director Ashack reported he is still waiting for language changes on the NPDES Permit Renewal. The smoke testing in the Riverport Pump Station service area is complete. Interesting discharge that was found is being pursed. Smoke testing will be done at the Scott Road lift station next. Director Ashack had a good meeting with Scott Straight regarding the stream. Director Ashack said he received a call from the Attorney General's office regarding a letter writtcn regarding the Bushau's Longview Beach property. Mayor Galligan asked if Director Ashack found where the water came from at River Port. Director Ashack replied he had. City Engineer Crouch recommends raising the manhole. October 20, 2011 3 Board Member Saegesser made the motion to adjourn at 4:25 P.M., seconded by Board ber 0 - , in: unanimously. � to PS 0 :'i,irMfir B aege ser, ..1001s e Dale them, Member ST: 4_21040 PZ%Vilder, Clerk Treasurer