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HomeMy WebLinkAbout07-11-2011 3EFFERSONVILLE PARKS AUTHORITY MEETING MINUTES JULY 11, 2011 The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room, City Hall, Jeffersonville, IN on July 11, 2011, at 5:30 PM. President Wayne Carter called the meeting to order at 5:35 PM. Members present: Barbara Wilson, Connie Sellers, Nathan Samuel, Ed Zastawny and Wayne Carter. Absent: Mike Smith and Keith Fetz. Also present, Mayor Tom Galligan, Parks Supt. Bob Manor, Attorney Mickey Weber and Parks Office Manager Hona McBride. All stood for the Pledge of Allegiance to the Flag. The agenda was amended to include Barbara Readus, Gilt Edge Bapt. Church, and Sandy Knott. Barbara Wilson moved to approve the agenda as amended, second by Ed Zastawny. Motion carried. Member Samuel moved to approve the minutes dated June 13, 2011, second by Member Wilson. Motion carried. The claims list dated July 7, 2011 was presented for consideration. Mayor Galligan presented for approval an additional invoice from Charles V. Brown Trucking LLC, Hixson, TN for the purchase of two dirt movers, Terex Scrapper Model 17UOT, S/N T1548 and SIN 9255217, In the amount of $30,000.00, $15,000 each. (Mike Smith enters meeting). The mayor stated these would be valuable in moving dirt at Vissing Park and other locations, that the rental of these machines would exceed the purchase price. Mayor stated he will get a guarantee they are in good running condition at the time of purchase. Motion by Member Zastawny, second by Member Sellers to approve the claims list dated July 7, 2011 with the addition of the two dirt movers. Motion carried. The funds for the dirt movers will be taken from Parks Dept. line item Park Space. Sandy Knott addressed the board concerning weeds in public parks, on public property, at the entrances into the city, in the Court Avenue Islands, along Spring Street In front of businesses, along the sidewalk and in parking lots. Sandy brought pictures of different parks to support her claim. Sandy acknowledged that it Is Impossible for Parks Maintenance to take care of the weeds, but stated it Is an eyesore in our community and would like this board to address the problem. Member Smith told of a recent meeting with Redevelopment and Deb Ashack concerning this problem. Deb Ashack will address the weeds in the bioswales and City Pride will address the Court Avenue islands. Member Smith stated that In the future a professional service should be hired to address this problem, with Drainage, Redevelopment, Street Dept., the City and Parks helping to pay the expense. Deb Ashack is developing a Master Plan to oversee this problem. Mayor stated the city needs a unit that does nothing but watering and maintaining these areas. Member Zastawny suggested identifying the problem areas and making someone or some department responsible for that area. The mayor stated that the corner of Allison Lane and Middle Road needs attention and that we are not gearing up to maintain as fast as we are picking up new locations to maintain. City Pride members are volunteers and the maintenance issue is beyond their capabilities. The mayor stated it is probably cheaper to hire out the work at the present time. At the present time we do not need a full -time staff to maintain, needed only during the summer months. Member Samuel stated we should not continue to add space if we cannot take care of what we have. The mayor stated we should put a maintenance plan together, and further stated that Walnut Ridge will put together a price on maintaining Bob Hedge Park and other areas. The Parks Dept. will take care of parks. That department does not need to take care of the Court Avenue islands, entrance signs Into the city and the bioswales. President Carter stated that Deb Ashack is drawing up a project plan for work to be done monthly, including the winter months. Anything having to do with drainage should go through Deb Ashack, City Pride matters through Peggy Duffy. Supt. Manor stated we currently have a summer crew who only weed -eat, eight hours a day. The Parks Maintenance crew does not pull weeds by hand, that Is not their job. They use a riding mower and weed - eater. Member Samuel asked if perhaps another person or two Is needed who would pull weeds by hand. It was agreed that more money could be appropriated for more manpower to keep up with the weeds. President Carter asked the mayor to come up with a job description. The mayor agreed to have a job description written and e- mailed out to this board for approval. Member Samuel asked Supt. Manor to hire two people whose only job will be weeding by hand In the various parks. Matthew D. Gullo and James C. Lake, AIA, with Kovert Hawkins Architects, presented an updated site plan for Vissing Park. Vissing Park is comprised of 47 acres and Kovert Hawkins plans include a north area plan and a south area plan. Of the 47 acres, 23.5 acres is developed and 23.5 acres is undeveloped. Total parking is 155 spaces, amenities include a dog park, two playgrounds, open field space, softball /baseball fields and walking paths. Plans call for a pressbox, restroom, maintenance building and two shelter houses. It Is noted that Barbara Readus, Gilt Edge Baptist Church, had previously requested to be placed on tonight's agenda but she did not attend. At the June 2011 meeting the Board directed Supt. Manor to ask Aquatic Director Dillon to recommend a plan for paying aquatic employees. The plan presented an increase In payroll in the amount of $24,320.00 which is being requested to be put in the 2012 budget. Motion by Member Wilson, second by Member Samuel, to adjourn. Motion carried. Meeting adjoumed at 6:30 PM. !i d R.- Wayne Carter President, Parks Authority Board