HomeMy WebLinkAbout07-07-2011 1
CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JULY 7, 2011
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, July 7,
2011 at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:05 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis,
Utility Director Len Ashack, Assistant Utility Director Lori Kearney, City Engineer
Andy Crouch, Financial Officer Monica Harmon, Jorge Lanz representing Jacobi,
Toombs and Lanz, Patti Yount and Jeff DeWitt representing Bernardin Lochmueller,
Wes Christmas representing Clark Dietz Engineering, John Hereford representing Strand
Associates, Jim Ross representing CH2M Hill, and Deputy Clerk Treasurer Barbara
Hollis.
Board Member Orem made the motion to approve the agenda as presented,
seconded by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of June 16, 2011, were presented for approval. Board Member Orem
made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3 -0.
The claim lists were presented for approval. Director Ashack requested claims to
Excel Excavating in the amount of $35,105.45 and 56,030.00 be added to the 2009 SRF
Construction claim list. Following discussion, Board Member Saegesser made the
motion to approve the regular claim list in the amount of $574,290.23, the 20110 BAB
claim list in the amount of $1,033,736.80, IOCRA claim list in the amount of $7,324.47,
the 2009 SRF Construction claim list as amended to 541,371.35, the SRF 201 IA claim
list in the amount of $772,580.83, the 2010 Series C Construction claim list in the amount
of $93,310.15, and the 2010 Construction Bond claim list in the amount of $136,206.90,
as presented, second by Board Member Orem, passing on a vote of 2 -0-1. Mayor
Galligan abstained from the vote. Following discussion of a settlement claim in the
amount of 55,000 Board Member Orem made the motion to approve the claim pending
review by Board Attorney Lewis, second by Board Member Saegesser, passing on a vote
of 3 -0. Grant Writer Andrea Stevens reviewed SRF/RLF Brownfield Loan claim lists in
the amount of $234.09 and $287,279.96. Board Member Orem made the motion to
approve the claims as presented by Ms. Stevens, second by Board Member Saegesser,
passing on a vote of 3 -0.
Ms. Stevens next reviewed appraisals for the Canal property acquisition. She
requests authorization to offer $100,000 for property at 222 West Market, $56,000 for
property at 620 Michigan and $50,000 for property at 212 West Maple. At the
conclusion of all discussion, Board member Orem made the motion to authorize the
offers as presented by Ms. Stevens, second by Board Member Saegesser, passing on a
vote of 3 -0.
Director Ashack reviewed the need for approval of Amendment 1 To CMMS
Software Implementation Project Management. Board Member Saegesser made the
July 7, 2011 2
motion to approve the amendment as presented, second by Board Member Orem, passing
on a vote of 3 -0.
Director Ashack next reviewed the current project schedule for the Mill Creek
Pump Station Project as outlined in a letter from Jacobi, Toombs & Lanz. The question
of liquidated damages was discussed. Board Member Saegesser noted the need to
document damages.
SRF versus Open Market Bond financing for the North WWTP project was
reviewed. Director Ashack will meet with Jim McGoff. Environmental review is
required for SRF financing. Board Member Saegesser suggests talking with Shelly Love
regarding altemative financing. Board Member Saegesser said let us cut our losses and
leave SRF behind with regard the North WWTP. The intention is to not drop SRF, but
other options will be aggressively pursued.
City Engineer Crouch noted a meeting was held with River Ridge regarding new
development and the approval process for permits, capacity fees and cap permits. It was
made clear that the City would approve plans as long as the design summary shows what
they anticipate the build out capacity to be for the sewer line. The Sanitary Sewer Board
would not be granting them any capacity other than what is in the plans. Mayor Galligan
said we need to make sure the sewer line capacity is big enough for anything that may be
added. At the conclusion of all discussion, Board Member Saegesser made the motion to
authorize City Engineer Crouch to approve plans at River Ridge with the understanding
that even if there is an increase in the capacity of the sewer facility that we are not
authorizing any new connections or capacity beyond that which currently exists to enter
into those lines, second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack reviewed the NPDES permit renewal, the schedule of
compliance for potential mercury limit, the copper limit as well as monitoring for TKN,
NO2 +NO3 -N and PO4 -P.
Jim Ross gave a progress report for the Tenth Street Pump Station project,
reviewing lane closures at Tenth and Spring Streets. Mayor Galligan asked that INDOT
be requested to change the timing of the traffic signal to allow for better traffic flow. Jim
Ross said the main will be rerouted to avoid the railroad track. Jorge Lanz is working on
this. Jim Ross requests extra time be allowed due to the time necessary for Vectren.
Board Member Saegesser requests the actual delay by Vectren stating there is a need for
justification. The City pays more for inspections the longer the project takes. Jim Ross
will report back.
Director Ashack, for Steve Kieber, gave a WTP 100% Expansion project progress
report. The hole has been dug and they are not aware of any rock.
Wes Christmas reviewed the Mill Creek Effluent Sewer project. Mayor Galligan
requested he work with arca businesses before crossing the road. He also gave a
reminder that there be no dings in the pipe. There is a need to keep the integrity of the
pipe. Wes Christmas said that is very clear.
Director Ashack said 2,090 reminder post cards were sent out. Thirteen were
returned for no forwarding address. There have been approximately 300 responses.
Director Ashack said the Briscoe Sewer Replacement is complete and resurfacing
is scheduled for next week.
Director Ashack presented the Consent Decree Semi - Annual Report, explaining
copies have been mailed to all appropriate parties.
July 7, 2011 3
Director Ashack next reported the Public Notification Plan Meeting was held June
30, 2011 with Director Ashack and Assistant Director Keeney the only attendees.
Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status
Report, July 7, 2011. Mayor Galligan requests that the placement of rock bags be away
from storm grates. Jorge will take care of this.
Jeff DeWitt said the advertising and bidding of the NWWTP project is on
schedule. The bid opening is scheduled for August 25, 2011 at 3:00 P.M. All projects
need local wage rates done. Attorney Lewis will insert language from recent changes in
State Statute in the bid documents. Discussion followed regarding a pond in Crystal
Springs. Director Ashack needs to talk with railroad personnel. Options were reviewed.
Patti Yount suggested considering approaching INDOT regarding the 1 -265 mitigation.
Jeff DeWitt will work on three different cost estimates. He will have this in two weeks.
Officer Hannon presented and reviewed the adjustment certificate dated June 17,
2011 through June 28, 2011 in the amount of $14,777.79. Board Member Orem made
the motion to approve the adjustments as presented, second by Board Member Saegesser,
passing on a vote of 3 -0. The June 23, 2011 billing summary report was distributed.
Board Member Saegesser noted the need to put bond counsel on notice for a bond
issue. Diane Hamilton, President, Sycamore Advisors, LLC, made comments regarding
SRF versus open market bonds.
Board Member Orem made the motion to adjourn at 5:25 P.M., seconded by
Board Member S: 'ge • , . ssing unanimously.
i rk allig; f , /
B' gesser, Me i ft.
Dale Orem, Member
VEST:
Pegg lder, Clerk Treasurer