HomeMy WebLinkAbout06-16-2011 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JUNE 16, 2011
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, June 16,
2011 at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:15 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis,
Utility Director Len Ashack, City Engineer Andy Crouch, Financial Officer Monica
Harmon, Jorge Lanz representing Jacobi, Toombs and Lanz, and Deputy Clerk Treasurer
Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
seconded by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of June 2, 2011, were presented for approval. Board Member Orem
made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3-0.
The claim lists were presented for approval. An additional claim to Tire
Discounters in the amount of $363.39 was presented as an addition to the Operating
claim list. Following discussion, Board Member Orem made the motion to approve the
regular claim list in the amount of $1,012,522.98 plus the $363.39 pending review by
Director Ashack, the 20110 BAB claim list in the amount of $137,548.57, 2010
Construction Bond claim list in the amount of $206,291.70, and the SRF 2011 A claim
list in the amount of $577,939.84, as presented, second by Board Member Saegesser,
passing on a vote of 3 -0.
Jorge Lanz recommended approval of the bid from Ram Engineering and
Construction in the amount of $589,725 for the Ewing Lane Pump Station Replacement
project, pending SRF approval. Board Member Saegesser made the motion to accept the
bid from Ram Engineering and Construction of $589,725 for the Ewing Lane Pump
Station Replacement project subject to SRF approval, second by Board Member Orem,
passing on a vote of 3 -0. Jorge presented the JTL work order previously approved for
signatures.
Jorge Lanz noted the need for a geotechnical study for the Annex Area B2, Utica
Pike sewer project. Following discussion, Board Member Saegesser made the motion to
authorize Construction Solutions to do geotechnical work for the Utica Pike sewer project
not to exceed $10,300, second by Board Member Orem, passing on a vote of 3-0.
Director Ashack noted one home in the area is being pumped three times a week.
Jorge Lanz next noted the need to pave Clearview Drive. Engineer Crouch
reviewed the situation recommending paving. Jorge Lanz has received a price of $66,758
from the TS!, the project contractor. He feels this price is about 30% too high. If the
paving is not done by the contractor he estimates an $18,000 deduct. Following
discussion, Mayor Galligan recommends taking the deduct and have the City do the
paving.
Mayor Galligan noted the need to locate and dig up a hole near the salon in the
Mill Creek pump station area.
June 16, 2011 2
Financial Officer Hannon presented and explained the Adjustment Certificate of
June 8, 2011 through June 15, 2011 in the amount of $15,401.53. Next she presented and
explained an adjustment certificate in the amount of $3,779.89 dated June 1, 2010
through December 31, 2010. This certificate represents old closed accounts under $100.
Officer Harmon is concerned the write -off policy contradicts the practice. Following
discussion it was decided to draft a new policy.
Josh Hillman of Jacobi, Toombs and Lanz arrived at 4:00 P.M.
Board Member Orem made the motion to approve the $3,779.89 adjustment
certificate, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member
Orem next made the motion to approve the $15, 401.53 adjustment certificate, second by
Board Member Saegesser, passing on a vote of 3 -0.
Officer Harmon presented financial reports, noting the need to transfer funds from
the Operating Fund to the Improvements Funds. She also noted lien money collected
from property taxes has been received.
Director Ashack presented a quote in the amount of $9,106.08 from ITT for repair
of the Flyght Mixer. This is a needed repair. Board member Saegesser made the motion
to authorize Director Ashack to have the Flyght Mixer repaired not to exceed $9,106.08,
second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack next presented and explained a proposal from CH2MIlill for
structural review and diversion structure redesign for the Tenth Street Pump Station
Expansion. Following review Board Member Saegesser made the motion to accept the
proposal for structural review by CH2MHiIl not to exceed $18,100, second by Board
Member Orem, passing on a vote of 3 -0.
Director Ashack and Officer Harmon explained and reviewed a 60 -day reminder
postcard.
Director Ashack reviewed SRF disbursement options and the need for a retainage
agreement form. Director Ashack will do the follow -up work.
Director Ashack explained 607 downspout letters were sent out. There are 48 left
to finalize disconnection. A follow -up letter will be sent giving 10 days to disconnect
before a penalty or explain why.
Director Ashack has talked with Jerry Acey regarding the compost facility plan.
It was suggested the one in Angola be visited.
Director Ashack has given flooding claim to Mindy for submittal to FEMA.
Board Member Orem made the motion to adjourn at 4:45 P.M., seconded by
Board M ber Saege ser, passing unanimously.
Galligan 11o'
aegesser, Me
Dale Orem, Member
EST:
ee
Pegg lder Clerk Treasurer