HomeMy WebLinkAbout06-02-2011 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JUNE 2, 2011
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, June 2,
2011 at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:05 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attomey Scott Lewis,
Utility Director Len Ashack, City Engineer Andy Crouch, Financial Officer Monica
Harmon, Jorge Lanz representing Jacobi, Toombs and Lanz, Jeff Dewitt representing
Bernardin Lochmueller, John Hereford representing Strand, Jerry Anderson and Jim Ross
representing CII2MHill, Wes Christmas representing Clark Dietz, Steve Triplett
representing TS! Paving, and Deputy Clerk Treasurer Barbara IIollis.
Board Member Orem made the motion to approve the agenda as presented,
seconded by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of May 19, 2011, were presented for approval. Board Member Orem
made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3 -0.
The claim lists were presented for approval. Following review and discussion,
Board Member Saegesser made the motion to approve the SRF2011A claim list in the
amount of $143,625.75 and the 2009 SFR Construction claim list in the amount of
$8,700.88, second by Board Member Orem, passing on a vote of 3 -0. Board member
Saegesser then made the motion to approve the BAB claim list in the amount of
$430,404.24, second by Board Member Orem, passing on a vote of 3 -0. Board Member
Orem made the motion to approve the 2010 Construction Bond claim list in the amount
of $13,804.91, second by Board Member Saegesser, passing on a vote of 3-0. Andrea
Stevens presented a claim to Bruce Carter Associates, LI.0 in the amount of $11,793.11
and a claim to Focus Contracting, Inc. in the amount of $2,702.88 as SRF/RLF
Brownfield claims for approval. Board Member Orem made the motion to approve the
claims as presented by Ms. Stevens, second by Board Member Saegesser, passing on a
vote of 3 -0. Director Ashack presented a claim to Lynn Imaging in the amount of $2,240
to be paid from the SRF 2011A Fund. Board Member Orem made the motion to approve
the claim as presented by Director Ashack, second by Board Member Saegesser, passing
on a vote of 3 -0. Board Member Orem made the motion to approve the Operating claim
list in the amount of $547,123.88 as presented, second by Board Member Saegesser,
passing on a vote of 3 -0.
Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status
Report, June 2, 2011. Jorge Lanz reviewed a Jacobi, Toombs and Lanz Proposal To
Provide Construction Inspection Services, Ewing Lane Pump Station Replacement, SRF
Project No. WW061210 03 in the amount of $83,500.00. Following discussion Board
Member Saegesser made the motion to approve the proposal not to exceed $83,500,
second by Board Member Orem, passing on a vote of 3 -0. With regard to Annex Area A,
Woodland Court/Logan Lane Sewer Project, Jorge Lanz reported the contractor has been
asked to move off the site due to the ground situation. He reviewed the situation and
June 2, 2011 2
proposed solutions. Mayor Galligan suggested dig deep, straw, then rock as a solution.
Mayor Galligan, Jorge Lanz and the geotechnical engineer will work together on the
situation. Mayor Galligan asked Jorge to check on the lots that have had dirt dumped on
them. Jorge Lanz will take care of this situation.
Jorge Lanz presented the Agreement Between Owner (Jeffersonville Sewer
Board) And Contractor (Triplett Striping, Inc.) for the 8th Street Combined Sewer
Separation Project in the amount of $1,234,497. Board Member Saegesscr made the
motion to award the contract to TSI and authorize Mayor Galligan to sign the document,
second by Board Member Orem, passing on a vote of 3 -0. An IOCRA Grant in the
amount of $941,000 will be used for this project. Discussion followed regarding the
funding of the remaining 5293,497. Following discussion, Board Member Orem made
the motion to pay the difference from the 2005 Bond Issue, second by Board Member
Saegesser, passing on a vote of 3 -0.
John Hereford reported on the calibration project model. He said the peak rates
are high. Due to cleaning efforts the flow is now faster. He will have recommendations
in one month.
Jerry Anderson of CH2M Hill said he is the project manager and Jim Ross also of
CII2M Hill said he is the resident inspector for the 10 Street Pump Station project. An
update was given, noting the signs are up.
Wes Christmas of Clark Dietz gave an update.
Jeff DeWitt gave an update on the NWWTP design. Director Ashack said he had
met with IT Director Hardy regarding the SCADA system between the Plant and the
NWWTP.
Director Ashack informed the Board the GIS Coordinator has been replaced.
Patty Yount of Bernardin Lochmueller arrived at 4:20 P.M.
Board Member Saegesser said he would like to see the bids out as soon as the
PER for the NWWTP is approved. Jeff DeWitt said they will get out as soon as possible.
Director Ashack, on behalf of Steve Keiber of HDR/Quest, presented Amendment
No. 1, Professional Agreement Peak Capacity And Miscellaneous Improvement
Downtown Wastewater Treatment Plant. Following discussion, Board Member
Saegesser made the motion to approve the amendment not to exceed 5202,410, second by
Board Member Orem, passing on a vote of 3 -0. Director Ashaek also presented Project
Status Report, Jeffersonville WWTP, Peak Capacity & Miscellaneous Improvements,
Jeffersonville Sanitary Sewer Board Meeting, June 2, 2011.
Director Ashack has received two Electric Arc Flash Hazard consulting proposals.
The laws have changed and this has been recommended by Safety Director Dominique
Mongarella. Following review and explanation, Board Member Orem made the motion
to accept the proposal from e- Hazard.com for are flash training, second by Board
Member Saegesser, passing on a vote of 3-0. Board Member Saegesser suggest getting
an employee trained for this purpose.
Director Ashack next presented a pump repair quote in the amount of $14,743
from Clark Electric Company. This would be to repair a large spare pump. Following
discussion, it was decided to wait until the next meeting for a decision.
Engineer Crouch reviewed the agreement with Krunchers for a traffic signal at
Fairview and Hamburg Pike. Mayor Galligan noted a telephone pole needs to be moved.
June 2, 2011 3
Board Member Orem made the motion to have Bemardin Louchmueller design the
project for $15,500, second by Board Member Saegesser, passing on a vote of 2-0.
Director Ashack has provided a River Ridge property layout, noting the ball is
now in River Ridge's court.
Attorney Lewis reviewed the State Statute with regard to Utility Service Boards,
noting red flags.
Director Ashack, on behalf of Director Bruce Wright, presented the Adjustment
Certificate from 5 -24 -2011 through 5 -31 -2011 in the amount of $13,564.33. Following
review, Board member Orem made the motion to approve the certificate as presented,
second by Board member Saegesser, passing on a vote of 3 -0.
Board Member Orem made the motion to adjourn at 5:00 P.M., seconded by
Board M tuber Sae sser, . ing unanimously.
T t 'alliga yr.
Dale Orem, Member
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e_ _t=lider, Clerk Treasurer