HomeMy WebLinkAbout05-19-2011 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 19, 2011
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, May 5,
2011 at 3:00 P.M.
Mayor Gailigan called the meeting to order at 3:18 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis,
Utility Director Len Ashack, Assistant Utility Director Lori Kearney, City Engineer
Andy Crouch, Financial Officer Monica Hannon, Sewer Billing Office Manager Bruce
Wright, Jorge Lanz representing Jacobi, Toombs and Lanz, Jeff Dewitt and Patty Yount
representing Bernardin Lochmueller, and Clerk Treasurer Representative Amanda Oelze.
1 Board Member Orem made the motion to approve the agenda as presented,
seconded by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of May 5, 2011, were presented for approval. Board Member Orem
made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3 -0.
The claim lists were presented for approval. Following discussion, Board
Member Orem made the motion to approve the regular claim list with the addition of a
claim for an SRF Loan in the amount of $38,672.13, the 2010 BAB claim list„ the 2010
Construction Bond claim list, as presented, second by Board Member Saegesser, passing
on a vote of 3 -0.
Sewer Billing Office Manage Bruce Wright brought before the board the
adjustments. After further discussion Board Member Saegesser made the motion to
approve, second by Board Member Orem, passing on a vote of 3 -0.
Jorge Lanz presented and reviewed Jacobi, Toombs and Lanz, Inc. Jeffersonville
Sanitary Sewer Projects Status Report, May 5, 2011. He first discussed the Ewing Lane
bids. He stated that he did not a recommendation at this time and RAM was the lowest
bidder. Also discussed was the Spring Street Pump station. He also stated that a land
purchase for $40,000 from B & G Asphalt. Board Member Orem made the motion to
approve the purchase, second by Board Member Saegesser, passing on a vote of 3 -0. Mr.
Lanz also request the boards' approval for Mayor Galligan to sign a change order for 7
and Indiana Partial Sewer Separation for a deduction of $4,670.80. Board Member
Saegesser made the motion to approve, second by Board Member Orem, passing on a
vote of 3 -0. He also presented a contract with Construction Solutions for $8,500 for
Crwn's Lane Re- alignment. Board Member Orem made the motion to approve, seconded
by Board Member Saegesser, passing on a vote of 3 -0. Jorge Lanz also brought before
the board a request to approve negations for an easement for Surrey Road and Lenzier
Creek not to exceed $35,000. After further discussion Board Member Saegesser made the
motion to approve Jorge Lanz to negotiate the easement not to exceed $35,000, second by
Board Member Orem, passing on a vote of 3 -0.
Utility Director Len Ashack came before the board with a Sewer Service
Agreement at 208. Cherokee Drive and after discussion Board Member Orem made the
motion to approve, second by Board Member Saegesser, passing on a vote of 3 -0. He also
May 5, 2011 2
brought before the board a Rain Gauge Installation Proposal for 8 and Walnut. Technon
Controls, Inc. would be the ones to install it. After further discussion Board Member
Saegesser made the motion to approve, second by Board Member Orem, passing
unanimously. Director Ashack also brought before the board a proposal for two Godwin
8" portable pumps for $15,000 a pump. He stated that they could be financed. After
further discussion Board Member Orem made the motion to approve depending on the
best available financing firms over a reasonable amount of time, second by Board
Member Saegesser, passing unanimously. The contract will come back at a different
meeting. Director Ashack also brought before the board the Sewer Use Ordinance. He
stated that the EPA made comments and the changes were made in red. Also discussed
were the north WWTP Compost Facility Plan. Board Member Saegesser would like to
look at alternate sites. Director Ashack stated that there have been meetings with River
Ridge. There was futher discussion on the WWTP Compost Facility Plan. Also
discussed was the Cartegraph system had been working very well.
Board Member Orem made the motion to adjourn at 5:47 P.M., seconded by
Board ber S. ge . ing unanimously.
1 -rl omGalili1g'an, Ma or
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Bill Saegesser,�M
Dale Orem, Member
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Clerk Treasurer 6 Clerk Treasurer