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HomeMy WebLinkAbout05-19-2011 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF MAY 19, 2011 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, May 5, 2011 at 3:00 P.M. Mayor Gailigan called the meeting to order at 3:18 P.M. Board Members Bill Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis, Utility Director Len Ashack, Assistant Utility Director Lori Kearney, City Engineer Andy Crouch, Financial Officer Monica Hannon, Sewer Billing Office Manager Bruce Wright, Jorge Lanz representing Jacobi, Toombs and Lanz, Jeff Dewitt and Patty Yount representing Bernardin Lochmueller, and Clerk Treasurer Representative Amanda Oelze. 1 Board Member Orem made the motion to approve the agenda as presented, seconded by Board Member Saegesser, passing on a vote of 3 -0. The minutes of May 5, 2011, were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Board Member Saegesser, passing on a vote of 3 -0. The claim lists were presented for approval. Following discussion, Board Member Orem made the motion to approve the regular claim list with the addition of a claim for an SRF Loan in the amount of $38,672.13, the 2010 BAB claim list„ the 2010 Construction Bond claim list, as presented, second by Board Member Saegesser, passing on a vote of 3 -0. Sewer Billing Office Manage Bruce Wright brought before the board the adjustments. After further discussion Board Member Saegesser made the motion to approve, second by Board Member Orem, passing on a vote of 3 -0. Jorge Lanz presented and reviewed Jacobi, Toombs and Lanz, Inc. Jeffersonville Sanitary Sewer Projects Status Report, May 5, 2011. He first discussed the Ewing Lane bids. He stated that he did not a recommendation at this time and RAM was the lowest bidder. Also discussed was the Spring Street Pump station. He also stated that a land purchase for $40,000 from B & G Asphalt. Board Member Orem made the motion to approve the purchase, second by Board Member Saegesser, passing on a vote of 3 -0. Mr. Lanz also request the boards' approval for Mayor Galligan to sign a change order for 7 and Indiana Partial Sewer Separation for a deduction of $4,670.80. Board Member Saegesser made the motion to approve, second by Board Member Orem, passing on a vote of 3 -0. He also presented a contract with Construction Solutions for $8,500 for Crwn's Lane Re- alignment. Board Member Orem made the motion to approve, seconded by Board Member Saegesser, passing on a vote of 3 -0. Jorge Lanz also brought before the board a request to approve negations for an easement for Surrey Road and Lenzier Creek not to exceed $35,000. After further discussion Board Member Saegesser made the motion to approve Jorge Lanz to negotiate the easement not to exceed $35,000, second by Board Member Orem, passing on a vote of 3 -0. Utility Director Len Ashack came before the board with a Sewer Service Agreement at 208. Cherokee Drive and after discussion Board Member Orem made the motion to approve, second by Board Member Saegesser, passing on a vote of 3 -0. He also May 5, 2011 2 brought before the board a Rain Gauge Installation Proposal for 8 and Walnut. Technon Controls, Inc. would be the ones to install it. After further discussion Board Member Saegesser made the motion to approve, second by Board Member Orem, passing unanimously. Director Ashack also brought before the board a proposal for two Godwin 8" portable pumps for $15,000 a pump. He stated that they could be financed. After further discussion Board Member Orem made the motion to approve depending on the best available financing firms over a reasonable amount of time, second by Board Member Saegesser, passing unanimously. The contract will come back at a different meeting. Director Ashack also brought before the board the Sewer Use Ordinance. He stated that the EPA made comments and the changes were made in red. Also discussed were the north WWTP Compost Facility Plan. Board Member Saegesser would like to look at alternate sites. Director Ashack stated that there have been meetings with River Ridge. There was futher discussion on the WWTP Compost Facility Plan. Also discussed was the Cartegraph system had been working very well. Board Member Orem made the motion to adjourn at 5:47 P.M., seconded by Board ber S. ge . ing unanimously. 1 -rl omGalili1g'an, Ma or l Bill Saegesser,�M Dale Orem, Member ATTEST: p Clerk Treasurer 6 Clerk Treasurer