HomeMy WebLinkAbout05-05-2011 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 5, 2011
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, May 5,
2011 at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:05 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis,
Utility Director Len Ashack, Assistant Utility Director Lori Kearney, City Engineer
Andy Crouch, Financial Officer Monica Harmon, Josh Hillman representing Jacobi,
Toombs and Lanz, Jeff Dewitt and Patty Yount representing Bernardin Lochmueller,
John Hereford representing Strand, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
seconded by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of April 21, 2011, were presented for approval. Board Member
Orem made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3 -0.
The claim lists were presented for approval. Following discussion, Board
Member Orem made the motion to approve the regular claim list with the addition of a
claim to Stites & Harbison in the amount of $137,927.92, the 2010 BAB claim list with
the addition of a claim to Basham Construction in the amount of $55,134.90, the 2010
Construction Bond claim list, the 2009 SRF Construction claim list, and the SRF 2011A
claim list, as presented, second by Board Member Saegesser, passing on a vote of 3 -0.
Josh Hillman presented and reviewed Jacobi, Toombs and Lanz, Inc.
Jeffersonville Sanitary Sewer Projects Status Report, May 5, 2011. Following an update
of the Tenth Street Pump Station Improvements, Board Member Saegesser made the
motion to authorize Mayor Galligan to sign the Vectren easement documents following
review by Attomey Lewis, second by Board Member Orem, passing on a vote of 3 -0.
Josh Hillman reviewed Job #07121, Ewing Lane P.S. Replacement & F.M. Relocation,
noting SRF has approved an extension. Ile then reviewed the need for easement approval
for the Maplchurst project. Board Member Saegesser made the motion to authorize
Jacobi, Toombs, and Lanz to make an offer of $18,200 for the Kleinert property
easement, second by Board member Orem, passing on a vote of 3 -0. Josh Hillman next
explained the delays with the CSX Permit for the Shungate Sewers Project. He will
check with the bidder regarding holding the price. The Mill Creek situation with an
existing steel corrugated pipe was discussed. Josh Hillman said it is the recommendation
of the Engineers to award the bid for the 8 Street Combined Sewer Separation project to
TSI Paving. Board Member Orem made the motion to acknowledge receipt of' the
recommendation, second by Board Member Saegessev, passing on a vote of 3 -0.
Melissa Woods of River Hills presented the permits and ADA compliance
notification for the 8 Street Combined Sewer Separation project. Board Member
Saegesser made the motion to authorize Mayor Galligan to sign the grant permits and
accessibility compliance, second by Board Member Orem, passing on a vote of' 3 -0.
Melissa Woods next presented the local match letter. As the bids came in higher than
May 5, 2011 2
estimated, the local match is greater than originally anticipated. Following discussion,
Board Member Orem made the motion to approve the letter pledging the funds for the
grant as presented, second by Board Member Saegesser, passing on a vote of 3 -0.
John Hereford gave a calibration update, saying it is going very well. There have
been a few setbacks that he is working on.
Mayor Galligan said during the recent rain it was realized the Flood Control
pumps are not adequately sized. The pumps are too small at some locations. He asked
Josh Hillman to check the elevation of the Cane Run Pump Station and also look at how
it pumps. This is an issue that Flood Control is going to look into at the next meeting.
They will be looking into other problems as well.
Director Ashack presented and explained a damage claim in the amount of $90
for Julius and Linda Peffley. Following discussion, Board Member Saegesser made the
motion to approve the claim with the understanding a release is to be signed, second by
Board Member Orem, passing on a vote of 3 -0.
Jeff DeWitt noted the NW W IP design is well within the 90% plan due at the next
meeting. The PER report is undergoing environmental review. There is talk about
installing wetlands during construction. There has been discussion with the Drainage
Board for funding. Board Member Saegesser asked about the sludge disposal if
composting is not available. Jeff DeWitt explained the sludge will be sent to the landfill.
A decision regarding composting was supposed to be received today. It is still under
discussion.
Director Ashack presented the Jeffersonville Wastewater Treatment Department
Monthly Operations Report — April 2011. Problems at North Pori and River Port 2 were
reviewed. Director Ashack said pre- construction meetings for three projects were held
yesterday.
City Engineer Crouch noted reports of many places that have not had water in
basements before now have experienced water during the recent rains. Mayor Galligan
reviewed the Mill Creek pump station problems and the pumps used during the recent
rain.
Board Member Orem made the motion to adjourn at 4:15 P.M., seconded by
Board j - ber Sae sser, .: sing unanimously.
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Dale Orem, Member
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Pegl 1der, Clerk Treasurer