The URL can be used to link to this page

Home My WebLink About04-21-2011 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF April 21, 2011 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, April 21, 2011 at 3:00 P.M. Mayor Galligan called the meeting to order at 3:10 P.M. Board Members Bill Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis, Utility Director Len Ashack, Assistant Utility Director Lori Kearney, City Engineer Andy Crouch, Financial Officer Monica Harmon, Jorge Lanz and Josh Darby representing Jacobi, Toombs and Lanz, Steve Kieber representing IIDR/Quest, David Ilackworth representing CII2MHill, and Deputy Clerk Treasurer Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, seconded by Board Member Saegesser, passing on a vote of 3 -0. The minutes of March 3, 2011, were presented for approval. Board Member Saegesser made the motion to approve the minutes with one correction of a recorded vote of 2 -0 on page 3, second by Board Member Orem, passing on a vote of 3-0. The claim lists were presented for approval. Director Ashack requested a claim to TSI Paving in the amount of $39,016.36 be added to the Operating claims list to be paid from the Cum Improvement Fund and a claim to Dan Cristiani in the amount of $19,900 to be paid from the 2011 SRF(A) fund be added to the presented lists. Following discussion, Board Member Orem made the motion to approve the Operating claim list in the amount of $98,961.76 + $39,016.36, the 2010 BAB claim list in the amount of $256,828.44, the 2010 Construction Bond claim list in the amount of' $967.73, and the 2011 SRF(A) claim list in the amount of $19,900, second by Board Member Saegesser, passing on a vote of 3 -0. Jorge Lanz opened the following sealed bids for the 8 Street Combined Sewer Separation Project: American Contracting & Services, Inc. - $1,511,775.00 Basham Construction - $1,347,000.00 CTrax Contracting - $1,883.345.88 Dan Christiana Excavating Co., Inc. - $1,398,828.00 Excel Excavating - $1,565,780.75 Hicon Construction - $2,118,587.83 Mac Construction & Excavating Inc. - $1,439,900.00 TSI Paving - $1,237,497.00 Jorge Lanz noted the engineer's estimate for the project is $1,289.065.00. He recommends taking the bids under advisement. Board Member Saegesser made the motion to take the bids under advisement to allow for review by the engineer and the attorney, second by Board Member Orem, passing on a vote of 3 -0. Melissa Woods of River Ilills presented and explained an Agreement For Professional Services, City of Jeffersonville Sewer Board, 8' Street Sewer Separation Project DR2 -09 -155, Disaster Recovery «2 Grant. At the conclusion of all discussion, Board Member Orem made the motion to approve the Agreement as presented, second by March 21, 2011 2 Mayor Galligan, passing on a vote of 2 -0 -1. Board Member Saegesser abstained from the vote. Jorge Lanz reviewed a proposal from AT &T of $41,835 as payment for the moving of a cable for the 8' Street Sewer Separation project. Following discussion, Mayor Orem made the motion to take the $41,835 as payment for the one crossing only, second by Board Member Saegesser, passing on a vote of 3 -0. Following review of bids, Jorge Lanz rccommends awarding the bid for the Spring Street Pump Station Replacement Project to Mac Construction. He further recommends not issuing the notice to proceed until all casements have been obtained. IIe is fairly certain there will be no problems obtaining the easements. Board Member Saegesser made the motion to award the bid for the Spring Street Pump Station Replacement Project to Mac Construction as recommended by the Engineer, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack presented the Board with copies of a letter from IN Department of Environmental Management Re: Long Term Control Plan Approval, Consent Decree 84:09- CV- 0125DFH -WGH, NPDES Permit No. 110023302. Board Member Orem asked if this approval approves the construction of the canal. Director Ashack noted thc approval addresses the level of control. Mayor Galligan said the most cost effective level of control is the canal. Mayor Galligan noted all Mayor Candidates were invited to the meeting last Friday and also the meeting on Monday with regard to the proposed canal project. Candidate Kevin Vissing was the only candidate to attend the Monday meeting. No candidates attended on Friday. Director Ashack reviewed and explained thc canal, noting the canal provides a better level of control. The City does have latitude. Attomey Lewis noted the need to get the message out. He does not know how to get the facts out. There is a serious perception problem. Mayor Galligan said a brochure has been mailed to each household. Jorge Lanz said all of the sewer improvement projects have been incorporated to keep the sewer rates within the 2% median income. A meeting will be set up with Courier Journal reporter Ben Hershbcrg. Steve Kieber presented the Notice To Proceed for Mac Construction for the WWTP 100% Expansion and Miscellaneous Improvements. Director Ashack reviewed Professional Engineering Services Agreement from Clark Dietz Inc. for the Wastewater Treatment Plant Effluent Sewer project ($199,600), and from CH2M Hill Engineers to provide services for Construction Administration and Resident Construction Representation ($598,880). Discussion followed with regard to extra charges if design questions are asked, that the City should not have to pay. Board Member Saegesser said if something is needed from the design engineers and it is not received to call him as this is included in the contract and should not have additional billing. Attorney Lewis has reviewed the agreements. At the conclusion of all discussion, Board Member Saegesser made the motion to enter into the agreements for inspection contracts with CH2M Hill and Clark Dietz, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack gave an update of the proposed compost yard at River Ridge, explaining documents presented by Plan It Organics. There is need for a meeting with a Board Member, a representative of River Ridge and a representative of Plan It Organics. Recent proposed legislation was discussed. Director Ashack said composting will help save the City's cost of sewer operations. Board Member Saegesser said that spending March 21, 2011 3 this much money on a project that may not happen is silly. Mayor Galligan asked why not get a different piece of property? Board Member Saegesser will attend the proposed meeting. Board Member Orem asked if the City is committed to this. Director Ashaek, Mayor Galligan and Board Member Saegesser all said as long as they are here there is a commitment. Director Ashaek, on behalf of Billing Office Manager Bruce Wright, presented the Billing Summary Report dated April 18, 2011 and the Adjustment Certificate of April 8, 2011 through April 19, 2011 in the amount of $19,783.36. Following review, Board Member Saegesser made the motion to approve the Adjustment Certificate as presented, second by Board Member Orem, passing on a vote of 3 -0. Attomcy Lewis reviewed the closing of the Clark Memorial property purchase. Board Member Orem made the motion to adjourn at 4:45 P.M., seconded by Board Me • ber Sac .else .,:. ing unanimously. .� � , 1 ' � Galliggp . ayor " /� _ _ _ S • 'l :os ' v, Met r m et /.. � • e w. _ Dale Orem, Member - TEST: A (ttd?ra� e _ 1t Wilder, Clerk Treasurer