Loading...
HomeMy WebLinkAbout04-07-2011 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF APRIL 7, 2011 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Ilall, Jeffersonville, Indiana on Thursday, April 7, 2011 at 3:00 P.M. Mayor Galligan called the meeting to order at 3:00 P.M. Board Member Bill Saegesser is present. Also present are Board Attorney Scott Lewis, Utility Director Len Ashack, Assistant Utility Director Lori Kearney, City Engineer Andy Crouch, Financial Officer Monica Harmon, Billing Office Manager Bruce Wright, Jorge Lanz and Josh Hillman representing Jacobi, Toombs and Lanz, Jeff Dewitt representing Bernardin Lochmuellcr, Steve Kieber representing IIDR/Quest, John Hereford representing Strand, and Deputy Clerk Treasurer Barbara Hollis. Board Member Saegesser made the motion to approve the agenda as presented, seconded by Mayor Galligan, passing on a vote of 2 -0. The minutes of March 17, 2011 and March 21, 2011, were presented for approval. Board Member Saegesser made the motion to approve the minutes of both meetings as presented, second by Mayor Galligan, passing on a vote of 2 -0. The claim lists were presented for approval. Following discussion, Board Member Saegesser made the motion to approve the regular claim list in the amount of $778,030.59, the 20110 BAB claim list in the amount of $525,566.92, the 2010 Construction Bond claim list in the amount of $252,526.03, the 2009 SRF Construction claim list in the amount of 59,031.25, and the 2011A SRF claim list in the amount of $2,455.11 as presented, second by Mayor Galligan, passing on a vote of 2 -0. Josh Hillman opened the following bids for the Spring Street Pump Station Replacement Project: Kelsey Construction - $2,587,989.00 MAC Construction - $2,586,000.00 Pace Contracting - $3,094,000.00 TSI Paving - $2,790,579.50 The engineer's estimate for the project is $2,459,275.00. Board Member Saegesser made the motion to take the bids under advisement, second by Mayor Galligan, passing on a vote of 2 -0. Ms. Susan Steinberg appeared before the Board representing the Center For Lay Ministries and The Bliss House. She explained the good work these organizations do for the community. They are losing much of their grant funding and she requests a waiver, or a reduction, for the sewer bills which average $500 a month. Board Member Saegesser and Attomey Lewis both informed Ms. Steinberg state statute does not allow for waivers or reductions. Attorney Lewis suggested talking to State Legislators. Utility Director Ashack presented and reviewed quotes from Nixon Power Services Co., and Clark Electric Company, Inc. for generator repair. Following discussion, Board Member Saegesser made the motion to authorize the repair of the generator by Clark Electric in the amount of $6,873.00, second by Mayor Galligan, passing on a vote of 2 -0. April 7, 2011 2 Director Ashack reviewed a quote for confined space requirements. The total for the system and signs is $7,751.99. Mayor Galligan made the motion to approve the purchase as described, second by Board Member Saegesser, passing on a vote of 2-0. Director Ashack next presented and reviewed a proposal from GLR Environment, LLC for Public Notification Plan Revisions. The proposal has a not to exceed amount of $10,350.00. Following discussion, Board Member Saegesser made the motion to authorize the expenditure not to exceed $10,350.00, second by Mayor Galligan, passing on a vote of 2 -0. Director Ashack said he has talked with Mr. John Wiemhoff regarding the LTCP — Section 11 revisions and the post construction compliance monitoring review. A complaint from Ms. Sandy Nally was reviewed. The LTCP will be a part of the Consent Decree. Director Ashack noted the need for a standard contract award document to be included in all bids. Board Member Sacgesser noted the need to be consistent. Director Ashack explained the need for summer help. The extra help would allow a check to be made to insure all connections are being billed, even if there is a vacancy. If a water meter is disconnected the property has to receive a minimum bill as well as the drainage fee. Director Ashack has been asked by residents why Jeffersonville does not offer lateral insurance. This was discussed. Patty Yount of Bernardin Louchmueller arrived at this point. Attorney Lewis noted he has the check for the land acquisition from Clark Memorial Hospital Board of Trustees. There are closing costs due in the amount of $1,369.60. Board Member Saegesser made the motion to authorize the payment of $1,369.60 and authorize Attorney Lewis to sign the closing documents, second by Mayor Galligan, passing on a vote of 2 -0. Jorge Lanz and Josh Hillman presented and reviewed portions of Jeffersonville Sanitary Sewer Projects Status Report, April 7, 2011. Jorge Lanz noted the revised PER amendment was submitted to SRF on March 28, 2011. SRF requested additional information on April 5, 2011 regarding flow calculations. This was discussed. The CSO #007 Elimination project is complete with the exception of punch list items. A walk -thru is scheduled for tomorrow. Josh Hillman reviewed the Annexation Area Sewer Extension Projects. He presented and explained Change Order — Extra Work Agreement No. 2 for Woodland Court Sewer Improvements in the amount of $13,777.47. Following discussion, Board Member Saegesser made the motion to approve the Change Order as presented and explained, second by Mayor Galligan, passing on a vote of 2 -0. A property owner has rejected an offer for easement for the Surry Road Sewers and Pump Station project. A counteroffer was reviewed. Attorney Lewis noted it is standard procedure that the owner provides another certified appraisal. Mayor Galligan cannot believe the construction contract was approved prior to the settlement of the easements. Board Member Sacgesser asked Jacobi, Toombs and Lanz to look at an alternate route. Jorge Lanz will draft a letter. April 7, 2011 3 Change Order — Extra Work Agreement No. 3 for the Mill Creek Pump Station Replacement project, Mac Construction & Excavating, contractor, was presented and explained. This change is for junction box modification in the amount of $6,338.92. Mayor Galligan asked how this can slip by. Following discussion, Board member Saegesser made the motion to approve Mill Creek Pump Station Change Order N3 as presented, second by Mayor Galligan, passing on a vote of 2 -0. Change Order — Extra Work Agreement No. 2, Mill Creek Pump Station Replacement project, Mac Construction & Excavating, contractor, in the amount of 512,688.48, was next presented and reviewed. The cost of changes and deficiencies in design was discussed. Jorge Lanz commended Mac Construction for bringind the matter to the attention of the City. Mayor Galligan does not understand problems with the original design. Board Member Saegesser is concerned a representative of the Engineering firm is not present. Board Member Saegesser made the motion to approve Change Order No. 2 for the Mill Creek Pump Station Replacement in the amount of $12,688.48, second by Mayor Galligan, passing on a vote of 3.0. Mayor Galligan said there are going to be serious conversations with Engineers. This is absolutely B.S. There are to be no deals at this table. This is absolutely absurd. Mayor Galligan is tired of it. He is not going to put up with this anymore. IIe is not going to be doing it just to be doing it. This stops today. Jorge Lanz reviewed property acquisition offers for the Spring Street Pump Station Replacement project. The total offered is $31,025.00. He requests permission to make the offers. Mayor Galligan made the motion to authorize Jorge Lanz to make the offers as presented, second by Board Member Saegesser, passing on a vote of 2 -0. John Hereford gave an update of the simulation of the recent rainfall events. He noted the project is going real well and is ahead of schedule. The post-construction monitory plan was discussed. Board Member Saegesser feels the City has been given an impossible standard. John Hereford noted the need to be selective with rainfalls used to be accurate. The rainfall and flow data need to be in agreement. Manager Wright presented and reviewed the adjustment certificate in the amount of a positive $40,807.44. Board Member Saegesser made the motion to approve the adjustments as presented, second by Mayor Galligan, passing on a vote of 3 -0. Jeff Dewitt said the New North Wastewater Treatment Plant PER Comments have been received. Following discussion, Board Member Saegesser made the motion to authorize Mayor Galligan to sign the comment letter, second by Mayor Galligan, passing on a vote of 2 -0. Jeff Dewitt noted the 90% submission is on schedule for May 15. It is hoped to go to bid the month following IDEM approval. Utility easements may have to be granted. There is no update on the compost project. Financial Officer Harmon presented and reviewed a packet of financial . information. The balance in the ARRA Fund was discussed and will remain as it is. Options for the handling of contract retainage were discussed. Following discussion, Board Member Saegesser made the motion to open a retainage account at the bank with the operating fund if it is a requirement of SRF to draw it down, second by Mayor Galligan, passing on a vote of 2 -0. April 7, 2011 4 Mayor Galligan made the motion to adjourn at 5:15 P.M., seconded by Board Member Sacgesscr p: • 1. _ unanimously. v rep �• B aege'ser, 4 Dale Orem, Member �Cf; EST: / PQ2r J Peggy�Wi1der, Clerk Treasurer