HomeMy WebLinkAbout03-17-2011 • CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MARCH 17, 2011
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, March
17, 2011 at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:10 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis,
Utility Director Len Ashack, Assistant Utility Director Lori Kearney, City Engineer
Andy Crouch, Financial Advisor Monica Harmon, Billing Office Manager Bruce Wright,
Jorge Lanz representing Jacobi, Toombs and Lanz, Jeff Dewitt representing Bernardin
Lochmueller, Steve Kieber representing HDR/Quest, Bob Woosley and Greg Miller
representing Heritage Engineering, David Hockworth representing CH2MHi11, and
Deputy Clerk Treasurer Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
seconded by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of March 3, 2011, were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing on a vote of 3 -0.
The claim lists were presented for approval. Following discussion, Board
Member Orem made the motion to approve the regular claim list in the amount of
$671,774.88, the 20110 BAB claim list in the amount of $388,697.13, and the 2010 SRF
Construction Bond claim list in the amount of $249,532.38, as presented, second by
Board Member Saegesser, passing on a vote of 3 -0.
Director Ashack presented information supplied by Lynn Imaging, reviewing the
cost method. The cost of utilizing this service will be included in the bid cost in the
future.
Following discussion the decision was made to schedule a meeting for Monday.
March 21, 2011 at 5:00 P.M.
Director Ashack reviewed the status of the forthcoming River Ridge Lease
Payment - Confirmatory Letter waving lease payment.
Director Ashack is working on comments for the Sewer Use Ordinance Revisions.
Director Ashack and Mayor Galligan will be attending a meeting on March 21
regarding a River Ridge proposal. Board Member Saegesser asked if the indecision by
River Ridge is delaying the design. Jeff Dewitt said not the design, reviewing the layout.
Comments were made and options reviewed. Board Member Saegesser does not want a
delay on the PF,R. There may be need for two PERs.
Director Ashack reviewed a call with EPA/IDEM. A meeting here was discussed.
IDEM wants to get this "out the door ".
Steve Kieber reviewed the bid opening held earlier in the day, noting one more
bid opening will be held tomorrow.
Greg Miller reviewed the bid opening for the Wastewater Treatment Plant Peak
Capacity & Miscellaneous Improvements. Concerns were voiced regarding previous
work by one of the bidders. It was noted inspection is critical.
March 17, 2011 2
Manager Wright presented and revicwcd the adjustment certificate dated March 4,
2011 through March 16, 2011 in the amount of $22,176.87. He explained the water
company overcharges. All adjustments are done by policy and law. Board Member
Orem made the motion to approve the adjustments as presented, second by Board
Member Saegesser, passing on a vote of 3 -0.
Advisor Harmon announced the ledger is current. She will be working with
Director Ashack and Manager Wrights regarding a collection procedure prior to lien. She
is working on variance reports. It was noted there may have to be some write -offs. The
ability to have water shut off was discussed. Board Member Saegesser noted the need to
change the perception of not having to pay sewer bills.
Attorney Lewis said the meeting scheduled for Monday has been noticed. Next
Attorney Lewis reviewed an Agreement To Purchase Real Estate from Clark Memorial
Hospital for the 10 Street Pump Station. Following review and discussion, Board
Member Orem made the motion to approve the agreement as presented, second by Board
Member Saegesser, passing on a vote of 3 -0.
Attorney Lewis next reviewed the Memorandum of Agreement Between The City
Of Jeffersonville, Indiana, and Jay's Acquisitions, Inc.IKrunchers! Inc. This is a
memorandum of agreement for the conveyance of property. Board Member Saegesser
made the motion to approve the agreement as presented, second by Board member Orem,
passing on a vote of 3 -0.
Board Member Orem made the motion to adjourn at 4:30 P.M., seconded by
Boa,/ mberis,/ e . i g unanimously.
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Bill Saegesser, Mem. 4
Dale Orem, Member
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Pegg r t � \ cider, Clerk Treasurer