HomeMy WebLinkAbout03-21-2011 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MARCH 21, 2011
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's
Conference Room in City Hall, Jeffersonville, Indiana on Thursday, March 21, 2011 at 5:00
P.M.
Mayor Galligan called the meeting to order at 5:00 P.M. Board Members Bill Saegesser and
Dale Orem were present. Also present were Board Attorney Scott Lewis, Utility Director Len
Ashack, Jorge Lanz representing Jacobi, Toombs and Lanz, and Chief Deputy Clerk Treasurer
Suzy Bass.
Board Member Orem made the motion to approve the agenda as presented, seconded by Board
Member Saegesser, passing on a vote of 3 -0.
Utility Director Len Ashack informed the Board that there were two (2) bid openings on
Thursday March 17 and one (1) bid opening on Friday March 18 2011. All bids were taken
under advisement at the Bid openings.
Wastewater Treatment Plant - Peak Capacity & Miscellaneous Improvements Project
The first bid was for the Wastewater Treatment Plant - Peak Capacity & Miscellaneous
Improvements Project. The bid recommendation was presented by Stephen Keiber, Project
Manager for UDR. The bid checklist for the three (3) lowest bidders and the bid tabulation
summarizing the eight (8) bids submitted by general contractors for this project are attached.
The low bidder was MAC Construction & Excavating, Inc with a bid of S5,577,000.00. The five
(5) lowest bids received are within 10% of each other. The low bid was 2.6% below the
engineer's opinion of probable construction cost of 55,724,000.00 and is less than the budgeted
amount provided in the Indiana SRF loan request. After further discussion, the motion was made
by Board Member Orem to award the bid for the Wastewater Treatment Plant - Peak Capacity &
Miscellaneous Improvement Project in the amount of S5,577,000.00, subject to SRF approval
and funding availability, to MAC Construction, second by Board Member Saegesscr passing on
a vote of 3 -0.
WWTP Effluent Sewer to Mill Creek
The next bid was for the wily"? Effluent Sewer to Mill Creek and was presented by Greg Miller
of Heritage Engineering, LLC. Heritage Engineering reviewed the bid results and submittal
packages for the four (4) apparent low bidders. (see attached review) Triplett Striping, Inc, was
the apparent low bidder followed by MAC Construction & Excavating, Inc. Mr. Miller said
there were two (2) items that Triplett Striping, Inc failed to submit with the bid package. The
two items were EPA Form OEE -2 and the Bidders List Form. After further discussion, Jorge
Lanz said that he has met with Triplett and they have a thorough understanding of the project and
he concurs with Greg Miller to award the bid to Triplett Striping, Inc (fSI). The motion was
made by Board Member Orem to award the bid of Triplett Striping, Inc, in the amount of
3,347,651.00, subject to SRF approval and available funding, second by Board Member
Saegesser, passing on a vote of 3 -0.
Tenth Street Pump Station Expansions Project with Screening & Grit Removal Facility
and Force Main Construction
The bid for the Tenth Street Pump Station Expansions Project with Screening & Grit Removal
Facility and Force Main Construction was reviewed by VS Engineering, Inc. A summary of the
bids is attached. As noted on the attached summary sheet. The lowest lump sum base bid in the
amount of $10,180,000.00 was submitted by Pace Contracting LLC. Through the course of the
review information collected from bidders and others indicate that the best recommendation is to
award to the lowest, responsible, qualified bidder, which in this case would be Pace Contracting
LLC. The motion was made by Board Member Orem to award the bid to Pace Contracting LLC,
in the amount of S10,180.000.00, subject to SRF approval and available funding, second by
Board Member Saegesser, passing on a 3 -0 vote.
Mayor Galligan asked all bidders present to please ensure in the future that all bids are in proper
order and all information is provided in the bid specs.
Director Ashack presented the board with a schedule of estimated project costs and funding
(attached)
Director Ashack presented the Board with a Sewer Service Agreement for Nathaniel Islet, 2709
Utica Pike. The motion was made by Board Member Saegesser to allow Director Ashack to sign
the agreement, second by Board \4ember Orem and passed on a vote of 3 -0.
There being no further business to come before the board the meeting adjourned at 5:40 P.M.
//
om Galligan, Mayor
l -
Bill Saegesser, Memb 3
Dale Orem, Member
ATTEST:
Pegg. 1 iIder, Clerk Treasurer