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Home My WebLink About07-20-2010 coi • MINUTES OF THE JEEIFE.RSONVILLE DRAINAGE BOARD July 20, 2010 The Jeffersonville Drainage Board met on Tuesday, July 20, 2010 in the Conference Room, Second Floor, City Building, Jeffersonville, Indiana. Chairman Bruce Wright called the meeting to order at 5:30 P.M. with the following in attendance: Board Members: Bruce Wright Dan Christensen Rick Madden Lisa Gill Bob Rogge Staff: Mary Sue Ellenbrand, Secretary Deb Ashaek, Stormwater Director Brian Fogle, Planning and Zoning • Guests: Josh Hillman, Jacobi, Toombs and Lanz Absent: Grant Morton Wayne Cater Andy Crouch, City Engineer Greg Clark, Attorney CALL TO ORDER: Mr. Wright called the meeting to order at 5:30 PM. APPROVAL OF MINUTES: Mr. Wright asked if there were any corrections to the minutes of the July 6, 2010 meeting. Mr. Madden made a motion to approve the minutes of the July 6, 2010 meeting. Ms. Gill seconded. Motion passed unanimously. • • • JORGE LANZ: WENN DIXIE DITCH IMPROVEMENTS: The revised project will begin at Kehoe Lane, and extend upstream to Garden Street, a distance of about 2,700 feet. The wetlands between Garden Street and the Flood Protection levee will remain. The estimated project cost has been reduced to $750,000. The low bidder is Clark Nickles, Inc. in the amount of $474,086. Contractor has been issued Notice -To- Proceed, Construction to begin. Construction underway. Board approve 5% contingency for changes to be approved by the City Engineer or President of the Drainage Board. STORMWATER MANAGEMENT PLAN UPDATE: JTL and Stantec are putting together a proposal to submit to the .TDB later this month. No change in status. Pending Drainage Board decision. MISCELLANEOUS PROJECTS: • Project #5: ROSELAWN COURT/LELIA AVENUE: Est. Project Cost: $300,000 Further coordination on this project is pending proposed new route of WWTP Outfan. JTL is preparing the necessary easement plats and descriptions. Engineering Design of WWTP Outfall underway. Met with Kruncher's (property owner) regarding easement acquisition. Waiting on environment report from Construction solutions to determine feasibility of constructing a temporary open ditch to drain proposed storm sewers from Roselawn Court until WWTP Outfall is to be constructed. WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of April/May 2010. Board decided not to pursue IOCRA grant application due to income survey needs. Project #6: CLARVIEW DRIVEJNACHAND LANE - Est Project. Cost $300,000 The Drainage Board awarded the contract to Excel Excavating on October 6 for 5298,704.00. Construction underway. Elevation conflict with sanitary sewer force main. Change order of $4,159.04 will be required to relocate force main'over proposed storm sewer. Additional elevation conflicts identified today with two parallel private water mains on • America Place's Property. Request change order approval. • • Waiting on specific time approved by America Place to complete water main transfers. Construction on- going. Water main relocation complete. Board approved $65,04920 for water main change order. Board also approved $16,636 for force main relocation, with Sewer Board to pay $20,000. Excel to begin force main work on June 7 with coordination to occur with Sewer Department. Project 1t8: CLEAN HAMBURG PIUMAGNOLIA OUTFALL DITCH The JDB issued JTL a notice to proceed on this project. Design is underway. This project will potentially impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Design continues, revising plans per review with the City Engineer. No change in status. Possible connection with WWTP Outfall sewer. See project #5. WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of April/May 2010. Board decided not to pursue IOCRA grant application due to income survey needs. 7 8 & OHIO STORM SEWER IMPROVEMENTS: • EPA SAP Work Plan submitted to IPA for review. Finalizing plans and specifications. Added bio -swale to collect surface runoff from Bales' parking lot and route it into the new storm sewer. The City has a matching grant for $110,881 of the total estimated cost of approximately $300,000. The Work Plan has been approved by the EPA. EPA approved Work Plan. Bid Date set for May 18 after recommendation from Assistant City Engineer to allow one month minimum time for plan review by contactors. PLANS FOR 7 AND OffiO STREETS INDIANA PARTIAL SEWER SEPERATION: Mr. Lanz presented the plans for the 7 and Ohio Indiana Partial Sewer Separation. The low bid was $460,017.84. Mr. Wright will ask the Sewer Board to donate the money to pay for the engineering and inspection balance. There is also a 5% contingency. The board agreed that if the Sewer Board does not contribute that it will pay the full cost. Mr. Madden made a motion to approve the plans for 7 and Ohio Streets Indiana Partial Sewer Separation as presented. Mr. Rogge seconded. Motion passed unanimously. • • Clark Nickles was the low bidder for $460,017.84. After the bid opening, Clark Nickles called and requested that his bid be considered defective and thrown out. TSI Paving is the next low bidder for S567,636.00. The project costs are as follows: Construction Cost $567,636.00 Contingency 5% 28,400.00 Bio-swale Planting Allowance 10,000.00 Less EPA Grant • $110,881.00 Funds Needed for Const. $495,155.00 Survey Design & Inspection $105,000.00 Green Components (Bio-swale w /pl ants, water quality unit, drywell, stand -up curb for detention and overflow catch basins) cost approximately: $107,000. This number does not include pond construction by City forces. The prebid construction cost estimate that was reported to the Drainage Board was $ 445,000. This estimate was increased to $550,000 once all additional items were added to the project. The project bid tabulation is attached for your review. JOSH HILLMAN: • Mr. Hillman reported that Nachand Lane work should resume next week. The utilities are nearly complete. 7 and Indiana — Pre- construction meeting has been held. Work should being in two weeks. DEB ASHACK: SWAC Meeting to discuss joint presentation for'IDEM Audit, July 21, 2010, 2:00- 4:00 pm, Clarksville Street Depsmnent, 125 E. Harrison Avenue, Clarksville IDEM AUDIT PREPARATION Bioretentio Summit, Annapolis, MD, July 15 -16, 2010 Excellent presentations by three PHD Environmental Engineering professors and PhD candidate from North Carolina State University, University of Maryland and Villanova University covering research they have done at bioretention sites for several years that has resulted in several published results. Topics included design, hydrology and hydrologic modeling, target pollutant removal effectiveness, and construction. Site visit • at University of Maryland of monitored and unmonitored sites. • • Canal District Public Meeting Q & A, July 26, 2010, 6:00 PM, City Council Chambers. • • ANDY CROUCH: In Mr. Crouch's absence Mr. Wright passed out copies of plans for Steel Dynamics. These plans are for a storage building and will be discussed at the next meeting. CLAIMS: Mr. Wright presented claims totaling $71,573.81. Mr. Rogge made a motion to approve the claims for $71,573.81. Mr. Madden seconded. Motion passed unanimously. • RICK MADDEN: Mr. Madden reported that be attended the kick -off for the canal. He passed around copies of a picture of the canal concept. Mr. Madden attended a meeting that addressed creating density in the canal area. Housing, shopping and recreation are some of the ideas. ADJOURNMENT: Mr. Wright asked if there was any additional business. Hearing none Ms. Gill made a motion to adjourn the meeting. The meeting was adjourned at 5:56 PM. • APPROVED: Bruce Wright, President j • • • I •