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Home My WebLink About07-06-2010 • MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD JULY 6, 2010 The Jeffersonville Drainage Board met on Tuesday, July 6, 2010 in the Conference Room, Second Floor, City Building, Jeffersonville, Indiana. Chairman Bruce Wright called the meeting to order at 5:30 P.M. with the following in attendance. Board Members: Staff Bruce Wright Deb Ashack, Stormwater Director Bob Rogge Greg Clark, Attorney Grant Morton Andy Crouch, City Engineer Rick Madden Brian Fogle Dan Christensen Patty Rush, Secretary Lisa Gill Absent: Wayne Carter Guest: Jorge Lanz with Jacobi, Toombs and Lanz APPROVAL OF MINUTES: • Mr. Wright asked if there were any corrections to the minutes of June 15, 2010 meeting. Mr. Rogge made motion to approve the minutes and Ms. Gill seconded. Motion passed unanimously. NEW BUSINESS: Mark Patterson, Vector Engineering presented the Board with review for the Discount Tire Drainage Plan. It will be a one acre undeveloped property on Veterans Parkway. The board discussed questions and discussion regarding the plans for drainage and roadway for the business. The water runoff will go into an underground basin and will come out at Lick Run. Andy Crouch, City Engineer stated that all requirements and specifications have been met by the Discount Tire plans. Mr. Christensen made motion to approve the Discount Tire Drainage Plan and Mr. Madden seconded. Motion passed unanimously. APPROVAL OF CLAIMS: Mr. Wright presented claims totaling $87,504.63. Mr. Madden made motion to approve the claims for $87,504.63. Mr. Morton seconded. Motion passed unanimously. INFORMATION REPORTS: • Andy Crouch, City Engineer will have a new Assistant Bill Dixon. The Clark County 4 -H Fair will begin this week. Hope to see everyone • participate in the fair. Mr. Madden announced there will be two meetings for the Canal. July 07, 2010 — Kick off Meeting July 26, 2010 — Public Meeting Deb Ashaclr, Storntwater Coordinator advised there will be an IDEM Audit on August 17 -19, 2010 Information sheet was given to each member of the board regarding dates, times and topic of presentations for Each session. The SWAC will meet on July 21, 2010 to discuss the content of the group presentation to IDEM. A time and location has not yet been announced. Qualified Professional Inspector (QPI) training on August 3, 2010 at 8:00 A.M. - 4:00 P.M. at Kye's. Mr. Wright presented information on billing regarding residential and commercial. Maybe sometime next year Stantec may make some corrections regarding billing situations and how they are billed. They may have a printout for • in which the board may review. Jorge Lanz — Jacobi, Toombs and Lanz WINN DIXIE DITCH IMPROVEMENTS The revised project began at Kehoe Lane, and extended upstream to Garden Street, a distance of about 2,700 feet. The wetlands between Garden Street and the Flood Protection levee will remain. The low bid was awarded to Clark Nickles, Inc. in the amount of $474,086. Board approved 5% contingency for changes to be approved by Bob Miller, Andy Crouch or Bruce Wright. Construction approximately 75% complete. STORMWATER MANAGEMENT PLAN UPDATE JTL and STANTEC are putting together a proposal to submit to the JDB when requested. No change in status. • Waiting on Drainage Board. Status Same. • MISCELLANEOUS PROJECTS Project #5: ROSELAWN COURT/ LELIA AVENUE Est. Project Cost $300,000 Further coordination on this project ON HOLD, pending proposed new route of WTP Outfall. This project will potentially impact 18 residential properties, 1 assisted living facility, and 2 industrial businesses. JTL is preparing the necessary easement plats and descriptions. Field work is underway for design of WWTP Outfall path. Engineering Design of WWTP Outfall underway. Met w/Knrncher's (property owner) regarding easement acquisition. Waiting on environmental report from Construction Solutions to determine feasibility of constructing a temporary open ditch to drain proposed storm sewers from Roselawn Court until WWTP Outfall is to be constructed. WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of • July /August 2010. Board decided not To pursue IOCRA grant application due to income survey needs. Status Same. Project #6: CLARVIEW DRIVE / NACHAND LANE Est. Project Cost: $300,000 The Drainage Board awarded the contract to Excel Excavating on October 6 for $298,704.00. Construction underway. Elevation conflict with sanitary sewer force main. Change order of $4,159.04 will be required to relocate force main over proposed storm sewer. Additional elevation conflicts identified today with two parallel private water mains on America Place's Property. Request change order approval. Waiting on specific time approved by America Place to complete water main transfers. Construction on- going. Water main relocation complete. Board approved $65,049.20 for water main change order. Board also Approved $16,636 for force main relocation, with Sewer Board to pay $20,000. • Excel to begin force main work on June 7' with coordination to occur with Sewer Department. Force Maio work • complete. Work Continues. Approximately 25% complete. Project 118: CLEAN HAMBURG PK/ MAGNOLIA OUTFALL DITCH Est. Project Cost: $145,000 The MB issued JTL a notice to proceed on this project. Design is underway. This project will potentially Impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Design Continues, revising plans per review with the City Engineer. No change in status. Possible connection with W WTP Outfall sewer. See Project #5. WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of July /August 2010. Board decided not to pursue IOCRA grant application due to income survey needs. Status Same. 7'", 8 & OHIO STORM SEWER IMPROVEMENTS EPA SAP Work Plan submitted to IFA for review. Finalizing plans and • specifications. Added bio -swale to collect surface runoff from Bales' parking lot and route it into the new storm sewer. Ready for bids once Work Plan approval is received. The City has a matching grant for $110,881 of the total estimated cost of approximately $300,000. The Work Plan is under review by the EPA. Approval is anticipated within 30 to 60 days. Bids will be advertised immediately upon EOA concurrence. EPA approved Work Plan. Bid date set for May 18 after recommendation from Assistant City Engineer to allow one month minimum time for plan review by contractors. Clark Nickles was the low bidder for 5460,017.84. After the bid opening, Clark Nickles called and requested that his bid be considered defective and thrown out. TSI Paving is the next low bidder for $567,636.00. The project cost are as follows: Construction Cost: $567,636.00 0 r • Contingency 5 %: $ 28,400.00 Bio-swale Planting Allowance: $ 10,000.00 Less EPA Grant: ($110,881.00) Funds Needed for Construction: $495,155.00 Survey, Design & Inspection: $105,000.00. Green Components (Bio -swale w /plants, water quality unit, drywall, stand -up curb for detention and overflow Catch basins) cost approximately $107,000. This number does not include pond construction by City forces. The prebid construction cost estimate that was reported to the Drainage Board was $445,000. This estimate was increased to $550,000 once all additional items were added to the project. The project bid tabulation is attached for your review. Scheduling pre - construction meeting. Work to begin in approximately two weeks. MEADOWLARK ROAD SIDEWALK City Council Member Barbara Wilson has requested on behalf of the City Council • that the Drainage Board consider paying for drainage improvements for a proposed sidewalk on Meadowlark Road from Allison Lane to Cardinal Lane. The preliminary cost estimate for the proposed sidewalk project is $135,000, of which approximately $31,000 is estimated in drainage improvements. The improvements include catch basins and storm sewer pipe. The remaining portion of the project is proposed to be funding through EDIT funds appropriated by the City Council. Today, we are requesting on Barbara Wilson's behalf thatthe Drainage Board appropriate up to $31,000 to pay for drainage improvements to be included with the Meadowlark Sidewalk Project. Waiting on geotechnical evaluation to determine if project is a candidate for a previous concrete sidewalk. ADJOURNMENT: Mr. Wright as if there was any additional business. Hearing none, Ms. Gill made a motion to adjourn the meeting. The meeting was adjourned at 6:16 P.M. a APPROVED: Li _ : r tee Wright, President 0 7/16/2010