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Home My WebLink About06-15-2010 MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD June 15, 2010 The Jeffersonville Drainage Board met on Tuesday, June 15, 2010 in the Conference Room, Second Floor, City Building, Jeffersonville, Indiana. Chairman Bruce Wright called the meeting to order at 5:30 P.M. with the following in attendance: Board Members: Bruce Wright Dan Christensen Rick Madden Lisa Gill Bob Rogge Staff Mary Sue Ellenbrand, Secretary Dab Ashack, Stormwater Director Greg Clark, Attorney Andy Crouch, City Engineer • Patty Rush Guests: Jorge Lanz, Jacobi, Toombs and Lanz. Absent: Grant Morton Wayne Cater CALL TO ORDER: Mr. Wright called the meeting to order at 5:30 PM. APPROVAL OF MINUTES: Mr. Wright asked if there were any corrections to the minutes of the June 1, 2010 meeting. Mr. Madden made a motion to approve the minutes of the June 1, 2010 meeting. Ms. Gill seconded. Motion passed unanimously. BID AWARD: Mr. Lanz reported that the bid for the 7' St and Indiana Avenue project has been awarded to TSI Paving of Clarksville, Indiana. The total amount of the project is • $567,636.00. The Sewer Board will pay $250,155.00. • Mr. Rogge made a motion to approve the awarding of the 7 and Indiana Avenue bid to TS1 Paving. Mr. Madden seconded. GREG CLARK: Mr. Clark did not have a report. JORGE LANZ: WINN DIXIE DITCH IMPROVEMENTS: The revised project will begin at Kehoe Lane, and extend upstream to Garden Street, a distance of about 2,700 feet. The wetlands between Garden Street and the Flood Protection levee will remain. The estimated project cost has been reduced to $750,000. The low bidder is Clark Nickles, Inc. in the amount of $474,086. Contractor has been issued Notice -To- Proceed, Construction to begin. Construction underway. Board approve 5% contingency for changes to be approved by the City Engineer or President of the Drainage Board. • STORM W ATER MANAGEMENT PLAN UPDATE: JTL and Stantec are putting together a proposal to submit to the JDB later this month. No change in status. Pending Drainage Board decision. MISCELLANEOUS PROJECTS: Project #5: ROSELAWN COURT /LELIA AVENUE: Est. Project. Cost $300,000 Further coordination on this project is pending proposed new route of WWTP Outfall. JTL is preparing the necessary easement plats and descriptions. Engineering Design of WWTP Outfall underway. Met with Kruncher's (property owner) regarding easement acquisition. Waiting on environment report from Construction solutions to determine feasibility of constructing a temporary open ditch to drain proposed storm sewers from Roselawn Court until WWTP Outfall is to be constructed. WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of April/May 2010. Board decided not to pursue IOCRA grant application due to income survey needs. • • Project #6: CLARVIEW DRIVE/NACHAND LANE - Est. Project. Cost $300,000 The Drainage Board awarded the contract to Excel Excavating on October 6 for $298,704.00. Construction underway. Elevation conflict with sanitary sewer force main. Change order of $4,159.04 will be required to relocate force main over proposed storm sewer. Additional elevation conflicts identified today with two parallel private water mains on America Place's Property. Request change order approval. Waiting on specific time approved by America Place to complete water main transfers. Construction on- going. Water main relocation complete. Board approved $65,049.20 for water main change order. Board also approved $16,636 for force main relocation, with Sewer Board to pay S20,000. Excel to begin force main work on June 7 with coordination to occur with Sewer Department. Project #8: CLEAN HAMBURG PKJMAGNOLIA OUTFALL DITCH The JDB issued JTL a notice to proceed on this project. Design is underway. This • project will potentially impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Design continues, revising plans per review with the City Engineer. No change in status. Possible connection with WWTP Outfall sewer. Sec project #5. W WTP Outfall Project with Jeff Sewer Board has anticipated bid date of April/May 2010. Board decided not to pursue IOCRA grant application due to income survey needs. 7 8' & OHIO STORM SEWER IMPROVEMENTS: EPA SAP Work Plan submitted to IFA for review. Finalizing plans and specifications. Added bio -swalc to collect surface runoff from Bales' parking lot and route it into the new storm sewer. The City has a matching want for $110,881 of the total estimated cost of approximately $300,000. The Work Plan has been approved by the EPA. EPA approved Work Plan. Bid Date set for May 18 after recommendation from Assistant City Engineer to allow one month minimum time for plan review by contractors. • • PLANS FOR 7 AND OHIO STREETS INDIANA PARTIAL SEWER SEPERATION: Mr. Lanz presented the plans for the 7 and Ohio Indiana Partial Sewer Separation. The low bid was $460,017.84. Mr. Wright will ask the Sewer Board to donate the money to pay for the engineering and inspection balance. There is also a 5% contingency. The board agreed that if the Sewer Board does not contribute that it will pay the full cost. Mr. Madden made a motion to approve the plans for 7 and Ohio Streets Indiana Partial Sewer Separation as presented. Mr. Rogge seconded. Motion passed unanimously. Clark Nickles was the low bidder for $460,017.84. After the bid opening, Clark Nickles called and requested that his bid be considered defective and thrown out. TSI Paving is the next low bidder for $567,636.00. The project costs are as follows: Construction Cost $567,636.00 Contingency 5% 28,400.00 Bio -swale Planting Allowance 10,000.00 Less EPA Grant $110,881.00 Funds Needed for Const. 5495,155.00 • Survey Design & Inspection 5105,000.00 Green Components (Bio-swale wfplants, water quality unit, drywell, stand -up curb for detention and overflow catch basins) cost approximately: 51 07,000. This number does not include pond construction by City forces. The prebid construction cost estimate that was reported to the Drainage Board was $445,000. This estimate was increased to 5550,000 once all additional items were added to the project. The project bid tabulation is attached for your review. DEB ASHACK: SWAC Meeting, June 9, 2010 (MCM 2: Public Participation) Discussion of Madison IDEM audit. Keys to success: Dedicated funds, documentation, support of program by municipality officials, clearly defined goals and objectives, signs of progress. Survey will be conducted in time for IDEM audit in August. Another Qualified Professional Inspector training may be scheduled for mid - July. Construction Site erosion Control Enforcement • • Crystal Springs, Teakwood Landings, Alannah Gardens, Stacy Spring, Eastside Christian Church, Penney Lane Condominiums. Hours spent: too many; benefits: priceless CLAIMS: Mr. Wright presented claims totaling $148,772.75 Mr. Rogge made a motion to approve the claims for $148,772.75. Mr. Christensen seconded. Motion passed unanimously. Mr. Wright presented a claim for Jacobi, Toombs and Lanz for $9,226.25. Mr. Christensen made a motion to approve the claim for $9,226.25. Ms. Gill seconded. Motion passed unanimously. RICK MADDEN: Mr. Madden announced there will be two meetings for the Canal. July 7, 2010 — Kick off Meeting July 26, 2010 — Public Meeting ADJOURNMENT: • Mr. Wright asked if there was any additional business. Hearing none Ms. Gill made a motion to adjourn the meeting. The meeting was adjourned at 6:25 PM. APPROVED: &nght,it •