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Home My WebLink About05-18-2010 • MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD May 18, 2010 The Jeffersonville Drainage Board met on Tuesday, May 18, 2010 in the Conference Room, Second Floor, City Building, Jeffersonville, Indiana. Chairman Bruce Wright called the meeting to order at 5:31P.M. with the following in attendance: Board Members: Bruce Wright Dan Christensen Rick Madden Grant Morton Lisa Gill Bob Rogge Wayne Carter Staff: Mary Sue Ellenbrand, Secretary Deb Ashack, Stormwater Director • Greg Clark, Attorney Guests: Jorge Lanz, Jacobi, Toombs and Lanz CALL TO ORDER: Mr. Wright called the meeting to order at 5:31 PM. APPROVAL OF MINUTES: Mr. Wright asked if there were any corrections to the minutes of the April 20, 2010 meeting. Mr. Madden made a motion to approve the minutes of the April 20, 2010 meeting. Ms. Gill seconded. Motion passed unanimously. BID OPENING: Mr. Lanz of Jacobi, Toombs and Lanz open bids for 7 Partial Sewer Separation. Bids were received from HICON, TSI, Excel, MAC, PACE, Clark Nickles, Basham. The low bidder was Clark Nickles at $460,017.84. • • GREG CLARK: Mr. Clark reported that Mr. Schmitt, Crimson Pointe Subdivision, cannot buy the easement that he needs. Mr. Clark will stay in touch with Mr. Schmitt. There will be a Damage Hearing next Thursday concerning the Hughes case. Iiughes wants to pay the drainage fees but not the attorney fees. Hughes wants to pay $9,445.24 to settle the case. There was discussion and the board made the decision to allow Mr. Clark to accept the proposal for $9,445.24. Mr. Rogge made a motion to allow Mr. Clark to accept the proposal for $9,445.24 from the Hughes Development Co. Mr. Carter seconded. Motion passed 6 -1. JORGE LANZ: WINN DIXIE DITCII IMPROVEMENTS: The revised project will begin at Kehoe Lane, and extend upstream to Garden Street, a distance of about 2,700 feet. The wetlands between Garden Street and the Flood Protection levee will remain. The estimated project cost has been reduced to $750,000. • The low bidder is Clark Nickles, Inc. in the amount of $474,086. Contractor has been issued Notice-To-Proceed, Construction to begin. Construction underway. Board approve 5% contingency for changes to be approved by Bob Miller, Andy Crouch or Bruce Wright. STORMWATER MANAGEMENT PLAN UPDATE: JTL and Stantec are putting together a proposal to submit to the JDB later this month. No change in status. Pending Drainage Board decision. MISCELLANEOUS PROJECTS: Project 115: ROSELAWN COURT/LELIA AVENUE: Est. Pmjcct. Cost: $300,000 Further coordination on this project is pending proposed new route of WWTP Outfall. J7'L is preparing the necessary easement plats and descriptions. Engineering Design of WWTP Outfall underway. Met with Kruncher's (property owner) regarding easement acquisition. Waiting on environment report from Construction solutions to determine feasibility of constructing a temporary open ditch to drain proposed storm sewers from Roselawn • Court until W W'I'P Outfall is to be constructed. • WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of April/May 2010. Board decided not to pursue TOCRA grant application due to income survey needs. Project #6: CLARVIEW DRIVE/NACHAND LANE - Est. Project. Cost $300,000 The Drainage Board awarded the contract to Excel Excavating on October 6` for $298.704.00. Construction underway. Elevation conflict with sanitary sewer force main. Change order of $4,159.04 will be required to relocate force main over proposed storm sewer. Additional elevation conflicts identified today with two parallel private water mains on America Place's Property. Request change order approval. Waiting on specific time approved by America Place to complete water main transfers. Construction on- going. Project 08: CLEAN HAMBURG PK/MAGNOLIA OUTFALL DITCH The JDB issued JTt, a notice to proceed on this project. Design is underway. This project will potentially impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Design continues, revising plans per • review with the City Engineer. No change in status. Possible connection with WWTP Outfall sewer. See project #5. WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of April/May 2010. Board decided not to pursue IOCRA grant application due to income survey needs. 7 8 & OHIO STORM SEWER IMPROVEMENTS: EPA SAP Work Plan submitted to IFA for review. Finalizing plans and specifications. Added bio -swale to collect surface runoff from Bales' parking lot and route it into the new storm sewer. The City has a matching grant for $110,881 of the total estimated cost of approximately $300,000. The Work Plan has been approved by the EPA. EPA approved Work Plan. Bid Date set for May 18 after recommendation from Assistant City Engineer to allow one month minimum time for plan review by contractors. Mr. Lanz said the estimated cost of the project is $445,000. The Drainage Board has not committed to the full $445,000.00. • • CHANGE ORDER #3: Mr. Lanz presented Change Order #3 at Clareview Drive/Nachand Lane. The change order is for $16,636.00. This change is for 6 and 10" lines. Mr. Carter made a motion to approve the change order for Clareview Drive and Nachand Lane. Mr. Christensen seconded. Motion passed unanimously. PLANS FOR ? OHIO STREES INDIANA PARTIAL SEWER SEPERATION: Mr. Lanz presented the plans for the 7 and Ohio Indiana Partial Sewer Separation. The low bid was $460,017.84. Mr. Wright will ask the Sewer Board to donate the money to pay for the engineering and inspection balance. There is also a 5% contingency. The board agreed that if the Sewer Board does not contribute that it will pay the full cost. Mr. Madden made a motion to approve the plans for 7 and Ohio Streets Indiana Partial Sewer Separation as presented. Mr. Rogge seconded. Motion passed unanimously. DEB ASI LACK: • QUALIFIED PROFESSIONAL INSPECTOR LICENSE ORDINANCE UPDATE: Ordinance revised to put all fees from inspector license into Drainage Fund. Ordinance passed on second reading at City Council meeting April 19, 2010 and went into effect May 1, 2010. MS4 ANNUAL MEETING, APRIL 22, 2010, ANDERSON, IN New schedule for IDEM audits delays Jeffersonville audit to August 2010. Notice of exact date will be sent two weeks prior to actual audit. MARKET STREET-SCAPE BIOSWALE PRESENTATION, PRESERVATION STATION, APRIL 28, 2010. Primary target audience: Rosehill Neighborhood residents. Explained bioswales in strcetscapcs intended for Market Street renovation. STANTEC CONTRACT FOR 2010: l'resented by Steve Hall at April 6, 2010 meeting. Recommend approval. 7 Drainage Project: • • Erosion Control Plan finally found adequate by DEM. NOI, public notice and fee have been submitted. Permit expected by end of week. ASK THE BIORETENTION RESEARCHERS SUMMIT —June 29 -30, 2010, Raleigh, NC or July 15 -16, 2010, Annapolis, MD: Sponsored by the Center for Watershed Protection, the Low Impact Development Center, EPA; USDA National Institute of Food and Agriculture Regional Water Program. Ms. Ashack asked for approval to attend the conference. Mr. Rogge made a motion to approve Ms. Ashack's request to attend the Bioretention Researchers Summit. The request is not to exceed $750.00. Mr. Madden seconded. Motion passed unanimously. CITY ENGINEER: The board discussed that due to Mr. Miller's retirement that Mr. Crouch will have the authority to approve expenditures up to $25,000 without board approval. Mr. Carter made a motion to approve up to $25,000 in expenses without board approval for Mr. Crouch. Ms Gill seconded. Motion passed unanimously. • CLAIMS: Mr. Morton presented claims totaling $117,819.26. Mr. Morton made a motion to approve the claims for $117,819.26. Mr. Christensen seconded. Motion passed unanimously. ADJOURNMENT: Mr. Wright asked if there was any additional business. Hearing none Ms. Gill made a motion to adjourn the meeting. The meeting was adjourned at 6:55 PM. APPROVED: Bruce Wright, resident •