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Home My WebLink About04-20-2010 • MINUTES OP THE JEFFERSONVILLE DRAINAGE BOARD April 20, 2010 The Jeffersonville Drainage Board met on Tuesday, April 20, 2010 in the Conference Room, Second Floor, City Buil ding, Jeffersonville, Indiana. Chairman Bruce Wright called the meeting to order at 5:30 P.M. with the following in attendance: Board Members: Bruce Wright Dan Christensen Rick Madden Grant Morton Lisa Gill Bob Rogge Staff Mary Sue Ellenbrand, Secretary Deb Ashack, Stormwater Director Greg Clark, Attorney • Guests: Jorge Lanz, Jacobi, Toombs and Lanz Absent: Bob Miller, City Engineer Wayne Carter CALL TO ORDER: Mr. Wright called the meeting to order at 5:30 PM. APPROVAL OF MINUTES: Mr. Wright asked if there were any corrections to the minutes of the April 6, 2010 meeting. Ms. Gill made a motion to approve the minutes of' the April 6, 2010 meeting. Mr. Christensen seconded Motion passed unanimously. • • JORGE LANZ: WINN DIXIE DITCH IMPROVEMENTS: The revised project will begin at Kchoc Lane, and extend upstream to Garden Street, a distance of about 2,700 feet. The wetlands between Garden Street and the Flood Protection levee will remain. The estimated project cost has been reduced to 5750,000. The low bidder is Clark Nickles, Inc. in the amount of $474,086. Contractor has been issued Notice -To- Proceed, Construction to begin. Construction underway. Board approve 5% contingency for changes to be approved by Bob Miller, Andy Crouch or Bruce Wright. STORMWATER MANAGEMENT PLAN UPDATE: JTL and Stantec are putting together a proposal to submit to the JDB later this month. No change in status. Pending Drainage Board decision. MISCELLANEOUS PROJECTS: • Project #5: ROSELAWN COURT/LELIA AVENUE: Est. Project. Cost: 5300,000 Further coordination on this project is pending proposed new route of WWTP Outfall. JTL is preparing the necessary easement plats and descriptions. Engineering Design of WWTP Outfall underway. Met with Kruncher's (property owner) regarding easement acquisition. Waiting on environment report from Construction solutions to determine feasibility of constructing a temporary open ditch to drain proposed storm sewers from Roselawn Court until WWTP Outfall is to be constructed. WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of ApriVMay 2010. Board decided not to pursue IOCRA grant application due to income survey needs. Project #6: CLARVIEW DRIVE/NACHAND LANE - Est. Project. Cost 5300,000 The Drainagc Board awarded the contract to Excel Excavating on October 6 for 5298,704.00. Construction underway. Elevation conflict with sanitary sewer force main. Changc order of 54,159.04 will be required to relocate force main over proposed storm sewer. • Additional elevation conflicts identified today with two parallel private water mains on America Place's Property. Request change order approval. • Waiting on specific time approved by America Place to complete water main transfers. Construction on- going. Project #8: CLEAN HAMBURG PKIMAGNOLIA OUTFALL DITCH The JDB issued JTL a notice to proceed on this project. Design is underway. This project will potentially impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Design continues, revising plans per review with the City Engineer. No change in status. Possible connection with WWTP Outfall sewer. See project N5. WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of AprillMay 2010. Board decided not to pursue IOCRA grant application due to income survey needs. 7th, 8th & OHIO STORM SEWER IMPROVEMENTS: EPA SAP Work Plan submitted to IFA for review. Finalizing plans and specifications. Added bio-swale to collect surface runoff from Balcs' parking lot and route it into the new stomt sewer. The City has a matching grant for 5110,881 of the total estimated cost of approximately $300,000. • The Work Plan has been approved by the EPA. EPA approved Work Plan. Bid Date set for May 18 atter recommendation from Assistant City Engineer to allow one month minimum time for plan review by contractors. Mr. Lanz said the estimated cost of the project is S445,000. The Drainage Board has not committed to the full 5445,000.00. GREG CLARK: Mr. Clark reported that he had a conversation with the Hughes Development attorney and that the 510,810.00 lien has already been paid. Mr. Clark estimates that S20,000 is still owed. Mr. Clark reported that Crimson Point attorney Mike Gillenwater has said that Mr. Schmitt had secured one casement and working on the second. Riverside Water Company has repaired their leak into the storm sewers on Middle Road on April 8, 2010. Mr. Clark has dismissed the notice of violation. • • The Qualified Professional Inspector License Ordinance has been revised to put all fees from inspector license into the Drainage Fund. Ordinance passed on second reading at City Council meeting April 19, 2010. DEB ASHACK: Ms. Ashack asked for approval to partner with SWAC for a biliboard for a stormwater quality message. This complies with Rule 13 requirement to attempt to reach all residents of the MS4 area plus visitors. Mr. Madden made a motion to approve the partnering with SWAC for a billboard at the cost of $544.00. Ms. Gill seconded. Motion passed unanimously. RIVERSIDE WATER COMPANY ILLICIT DISCHARGE: Riverside Water repaired their leak into the storm sewers on Middle road on April 8, 2010. WELLHEAD PROTECTION MANAGEMENT PLAN MEETING, APRIL 12, 2010: THE WPMP meeting was held at the Indiana American Water company facility on Middle road. Rule 13 requires MS4 with Wellhead Protcction Area (WHPA) in their • jurisdiction to participate in qualifying WPMP. We will provide maps of the Jeffersonville CSO outfalls and newly annexed areas for the WPMP, as well as assist in public education. QUALIFIED PROFESSION INSPECTOR LICNESE ORDINANCE UPDATE: Ordinance revised to put all fees from inspector license into Drainage Fund. Ordinance passed on second reading at city Council meeting April 19 MS4 ANNUAL MEETING, April 22, 2010, (all day), Anderson Meeting will cover upcoming IDEM audits; rule 13 compliance; changing EPA regulations regarding new development and redevelopment construction site monitoring. CLAIMS: Mr. Morton presented claims totaling $21,297.13. Mr. Morton reduced the JT&L bill to $5,250.00. Mr. Rogge made a motion to approve the $21,297.13 in claims. Mr. Madden seconded. Motion passed unanimously. • . ADJOURNMENT: Mr. Wright asked if there was any additional business. Hearing none Ms. Gill made a motion to adjourn the meeting. The meeting was adjourned at 6:05 PM. APPROVED: Brice Wright, President • •