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Home My WebLink About04-06-2010 0 MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD April 6, 2010 The Jeffersonville Drainage Board met on Tuesday, April 6, 2010 in the Conference Room, Second Floor, City Building, Jeffersonville, Indiana. Chairman Bruce Wright called the meeting to order at 5:30 P.M. with the following in attendance: Board Members: Bruce Wright Dan Christensen Rick Madden Grant Morton Lisa Gill Bob Rogge Staff: Mary Sue Ellenbrand, Secretary Bob Miller, City Engineer Deb Ashack, Stormwater Director • Greg Clark Guests: Jorge Lanz, Jacobi, Toombs and Lanz Steve Hall — Stantec Absent: Wayne Carter CALL TO ORDER: Mr. Wright called the meeting to order at 5:30 PM. APPROVAL OF MINUTES: Mr. Wright asked if there were any corrections to the minutes of the March 16, 2010 meeting. Mr. Madden made a correction on page 2, 10% contingency should be 5% contingency. On page 6 in the second paragraph, monthly should be quarterly... Mr. Madden made a motion to approve the minutes of the March 16, 2010 meeting as corrected. Mr. Christensen seconded. Motion passed unanimously. • • STEVE HALL — STANTEC: Mr. Steve Hall of Stantec presented the Professional Services Agreement. Mr. Hall would like for the board members to look over the agreement and it will be discussed at the next meeting. GREG CLARK — ATTORNEY: Mr. Clark reported that the Hughes Development did not appeal the court decision. A court date has been set for May 27, 2010 at 10:00 AM in Clark County Superior Court /(1. The amount of drainage fees Hughes has to pay will be decided at this hearing. The Ordinance setting Registration Fees for construction Site Qualified Professional Inspectors was presented at the city council meeting on April 5, 2010. Mayor Galligan would like the fees to be distributed between the Plan commissioner's office and Drainage fund. Ms. Ashack has issued a Notice of Violation to the Riverside Water Co. There is a high chlorine count at Allison Lane and Cypress Drive. Riverside Water has hired an attorney so Mr. Clark will represent the city. Mr. Clark is still trying to get in touch with Mr. Gillcnwater, representative for • Schmitt Development Co. JORGE LANZ: WINN DIXIE DITCH IMPROVEMENTS: The revised project will begin at Kehoe Lane, and extend upstream to Garden Street, a distance of about 2,700 feet. The wetlands between Garden Street and the Flood Protection levee will remain. The estimated project cost has been reduced to $750,000. The low bidder is Clark Nickles, Inc. in the amount of $474,086. Contractor has been issued Notice -To- Proceed, Construction to begin. Construction underway. Board approve 5% contingency for changes to be approved by Bob Miller, Andy Crouch or Bruce Wright. STORMWATER MANAGEMENT PLAN UPDATE: Jit and Stantee are putting together a proposal to submit to the JDB later this month. No change in status. Pending Drainage Board decision. • • MISCELLANEOUS PROJECTS: Project #5: ROSELAWN COURTILELIA AVENUE.: Est. Project. Cost: $300,000 Further coordination on this project is pending proposed new route of WWTP Outfall. JTI, is preparing the necessary easement plats and descriptions. Engineering Design of WWTP Outfall underway. Met with Kruncher's (property owner) regarding easement acquisition. Waiting on environment report from Construction solutions to determine feasibility of constructing a temporary open ditch to drain proposal storm sewers from Roselawn Court until WWTP Outfall is to be constructed. WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of April/May 2010. Board decided not to pursue IOCRA grant application due to income survey needs. Project 146: CLARVIEW DRIVEINACHAND LANE - Est. Project. Cost $300,000 The Drainage Board awarded the contract to Excel Excavating on October 6 for $298,704.00. Construction underway. Elevation conflict with sanitary sewer force main. Change • order of $4,159.04 will be required to relocate fora: main over proposed storm sewer. Additional elevation conflicts identified today with two parallel private water mains on America Place's Property. Request change order approval. Waiting on specific time approved by America Place to complete water main transfers. Construction on- going. Project #8: CLEAN HAMBURG PK/MAGNOLIA OU I FALL DITCH The JDB issued JTL a notice to proceed on this project. Design is underway. This project will potentially impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Design continues, revising plans per review with the City Engineer. No change in status. Possible connection with WWTP Outfall sewer. See project #5. WWTP Outfall Project with Jett Sewer Board has anticipated bid date of Aprilllvlay 2010. Board decided not to pursue IOCRA grant application due to income survey needs. 7 8 & OHIO STORM SEWER IMPROVEMENTS: EPA SAP Work Plan submitted to WA for review. Finalizing plans and • specifications. Added bio-swale to collect surface runoff from Bales' parking lot and . route it into the new storm sewer. The City has a matching grant for $1 10,881 of the total estimated cost of approximately $300,000. The Work Plan has been approved by the EPA. EPA approved Work Plan. Bid Date set for May 18 after recommendation from Assistant city Engineer to allow one month minimum time for plan review by contractors. MEADOWLARK ROAD SIDEWALK: City council Member Barbara Wilson as requested on behalf of the City Council that the Drainage board consider paying for drainage improvements for a proposed sidewalk on Meadowlark Road from Allison Lane to Cardinal Lane. The preliminary cost estimate for the proposed sidewalk project is $135,000, of which approximately $31,000 is estimated in drainage improvements. The improvements include catch basins and storm sewer pipe. The remaining portion of the project is proposed to be funded through EDIT funds appropriated by the City Council. We are requesting on Barbara Wilson's behalf that the Drainage Board appropriate up to $31,000 to pay for drainage improvements to be included with the Meadowlark Sidewalk Project. • Mr. Rogge made a motion to approve a maximum of $31,000 for drainage improvements at the Meadowlark Sidewalk Project. Ms. Gill seconded. Motion passed unanimously. DEB ASHACK: PROPOSED CANAL AND CANAL DISTRICT ON THE WEB: Now on the city website, information regarding the proposed canal and canal district, including the presentation made on March 22' FACILITIF.S INSPECTIONS: Facility inspections complete. Dominick is compiling reports to address state of city facilities and recommendations. Reports will be presented to department heads to address recommendations. After presentation of reports, we will begin scheduling municipal employee training using training DV D. QUALIFIED PROFESSIONAL INSPECTOR TRAINAING, MARCH 31, 2010: There were seventeen attendees at the training. Lots of positive feedback. 111 . ORDINANCE SETf1NG REGISTRATION FEES FOR CONSTRUCTION SITE QUALIFIED PROFESSIONAL INSPECTORS: Presented at the city Council meeting on April 5, 2010. Approved on first reading with the addition of wording regarding distribution of fees to Plan commissioner's office and Drainage fund. Resubmit for second reading. TENTH STREET CLEAN -UP, APRIL 10, NOON -4PM, CITY HALL: City Pride is sponsoring a clean -up of areas along Tenth Street. CLAIMS: Mr. Miller presented claims totaling $226,262.59. Mr. Morton made a motion to approve the $226,262.59 in claims. Mr. Rogge seconded. Motion passed unanimously. LISA GILL: Ms. Gill thanked Matt Bell for the tour that he gave her. She said it was very helpful to her. ADJOURNMENT: • Mr. Wright asked if there was any additional business. Hearing none Ms. Gill made a motion to adjourn the meeting. The meeting was adjoumed at 6:15 PM. APPROVED: �i y Bruce Wright, Presi ent •