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Home My WebLink About03-02-2010 • • MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD March 2, 2010 The Jeffersonville Drainage Board met on Tuesday, March 2, 2010 in the Conference Room, Sccond Floor, City Building, Jeffersonville, Indiana. Chairman Bruce Wright called the meeting to order at 5:30 P.M. with the following in attendance: Board Members: Bruce Wright Dan Christensen Rick Madden Wayne Carter Grant Morton Lisa Gill Staff: Mary Sue Ellenbrand, Secretary Bob Miller, City Engineer Deb Ashack, Stormwater Director • Absent Bob Roggc, Board Member Guests: Josh Hillman, Jacobi, Toombs and Lanz CALL TO ORDER: Mr. Wright called the meeting to order at 5:30 PM. APPROVAL OF MINUTES: Mr. Wright asked if there were any corrections to the minutes of the February 16, 2010 meeting. Mr. Morton made the correction that his name was printed as Mr. Grant. Mr. Morton made a motion to approve the minutes of the February 16, 2010 meeting as corrected. Mr. Christensen seconded. Motion passed unanimously. JORGE LANZ: Mr. Hillman of Jacobi, Toombs and Lanz presented the ITL report due to the absence ofiorge Lanz. Mr. Hillman reported that the WWTP Outfall Project for Roselawn 11111 Court/Lelia Avenue Project has anticipated bid date of April/May 2010. Mr. Hillman is requesting that the board give their permission to request IOCRA stimulus funding for • • these projects. The grant could be up to 1 million. An income survey will need to be done and appraisals and agreements of easements will have to be completed. The cost for this will be between 510,000 and $15,000. The deadline for the grant application is April 30, 2010. The grant will be awarded June 11, 2010. Mr. Morton made a motion to approve up to $15,000 for an income survey and purchase of easements for the Clean Hamburg Pike/Magnolia Ave and Roselawn Court/Lelia Avenue projects. Mr. Carter seconded. Motion passed unanimously. WINN DIXIE DITCH IMPROVEMENTS: The revised project will begin at Kehoe Lane, and extend upstream to Garden Street, a distance of about 2,700 feet. The wetlands between Garden Street and the Flood Protection levee will remain. The estimated project cost has been reduced to 5750,000. The low bidder is Clark Nickles, Inc. in the amount of $474,086. It is our recommendation that the contract be awarded. We have included a copy of the bid results with this report. • Contractor has been issued Notice -To- Proceed, Construction to begin. STORMWATER MANAGEMENT PLAN UPDATE: JTL and Stantec are putting together a proposal to submit to the JDB later this month. No change in status. Pending Drainage Board decision. MISCELLANEOUS PROJECTS: Project 115: ROSELAWN COURT/LELIA AVENUE: Est. Project. Cost: $300,000 Further coordination on this project ON -HOLD; pending proposed new route of WWTP Outfall. JTL is preparing the necessary easement plats and descriptions. Engineering Design of WWTP Outfall underway. Met with Kruncher's (property owner) regarding casement acquisition. Waiting on environment report from Construction solutions to determine feasibility of constructing a temporary open ditch to drain proposed storm sewers from Roselawn Court until WWTP Outfall is to be constructed. WWTP Outfall Project with Jeff Sewer Board has anticipated bid date of April/May 2010. Discuss with Board to request IOCRA stimulus funding for this project. • • Project #6: CLARVIEW DRIVE/NACHAND LANE - Est. Project. Cost $300,000 The Drainage Board awarded the contract to Excel Excavating on October 6` for S298,704.00. Construction underway. Elevation conflict with sanitary sewer force main. Change order of $4,159.04 will be required to relocate force main over proposed stonn sewer. Additional elevation conflicts identified today with two parallel private water mains on America Place's Property. Request change order approval. Project /18: CLEAN HAMBURG PK/MAGNOLIA OUTFALL DITCH The JDB issued JTL a notice to proceed on this project. Design is underway. This project will potentially impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Design continues, revising plans per review with the City Engineer. No change in status. Possible connection with WWTP Outfall sewer. See project f15. WWTP Outfall Project with JeffSewcr Board has anticipated bid date of April/May • 2010. Discuss with Board to request IOCRA stimulus funding for this projcct. 7` 8 & OHIO STORM SEWER IMPROVEMENTS: EPA SAP Work Plan submitted to IFA for review. Finalizing plans and specifications. Added bio -swale to collect surface runoff from Bales' parking lot and route it into the new storm sewer. Ready for bids once Work Plan approval is received. The City has a matching grant for S110,881 of the total estimated cost of approximately $300,000. The Work Plan is under review by the EPA. Approval is anticipated within 30 to 60 days. Bids will be advertised immediately upon EPA concurrence. Status Same. CHANGE ORDER: Mr. Madden made a motion to approve Change Order #2 569,774.45 to relocate water lines for the Clarview DrivelNachand Lane project. Mr. Christensen seconded. Motion passed unanimously. • • DEB ASHACK: Canal District Public Meeting, March 22, 2010 6:30 PM, 300 Spring Street. Brownfield's Task Force, March 1, 2010: Task force to inventory, prioritize brownfields and explore funding sources for clean- up and revitalization. Southem Indiana Stormwater Advisory Committee Meeting, Wednesday, March 10, 2010, 2-4PM, City Hall, Jeffersonville Agenda and informational e-mail forwarded to Drainage Board Members. Facilities inspections with Dominick Mongarella, City Safety Director and Fire Dept. representative, March 11, 2010 9 AM Drainage garage. Qualified Professional Inspector Training, March 31, 2010, 8 AM — 4PM Training is free for MS4 staff and Drainage Board members hut registration is needed for the lunch head - count. City Pride Riversweep 2010, Junc 19 • Tenth Street Clean -up, April 10 noon -4PM, City Hall Pet Waste Station Request: CityPridc has asked if the Drainage Board could install a pet waste station on Riverside Drive at Walnut Street after the sewer improvement construction is complete. Estimated cost: $560 Mr. Morton made a motion to install a pet waste station on River Drive at Walnut Street at a price of $560.00. Ms. Gill seconded. Motion passed unanimously. GREG CLARK: Mr. Clark stated he is still waiting for the Hughes Company to file a motion of appeal. Mr. Clark presented the letter that he is sending to Schmitt Development. He will mail the letter this week. CLAIMS: • Mr. Miller presented claims totaling $36,721.70. Mr. Carter made a motion to approve the 536,721.70 in claims. Mr. Morton seconded. Motion passed unanimously. • • ADJOURNMENT: Mr. Wright asked if there was any additional business. Hearing none Ms. Gill made a motion to adjourn the meeting. The meeting was adjourned at 6:30 PM. APPROVED: Bruce Wright,