HomeMy WebLinkAbout02-16-2010 0
MINUTES OF THE
JEFFERSONVILLE DRAINAGE BOARD
February 16, 2010
The Jeffersonville Drainage Board met on Tuesday, February 16, 2010 in the
Conference Room, Second Floor, City Building, Jeffersonville, Indiana. Chairman Bruce
Wright called the meeting to order at 5:30 P.M. with the following in attendance:
Board Members:
Bruce Wright
Dan Christensen
Rick Madden
Wayne Carter
Grant Morton
Bob Rogge
Lisa Gill
Staff:
Mary Sue Ellenbrand, Secretary
Bob Miller, City Engineer
• Deb Ashack, Stormwater Director
Guests:
Jorge Lanz, Jacobi, Toombs & Lanz
Steve Hall — Stantec
CALL TO ORDER:
Mr. Wright called the meeting to order at 5:30 PM.
APPROVAL OF MINUTES:
Mr. Wright asked if there were any corrections to the minutes of the February 2, 2010
meeting. Mr. Carter made a motion to approve the minutes of the February 2, 2010
meeting. Mr. Christensen seconded. Motion passed unanimously.
STEVE HALL — STANTEC:
Mr. Steve Hall of Stantec gave a preliminary review of the billing system for the
drainage fee. Mr. Hall sees a $500,000 to $700,000 deficit for the annexation area.
Whcn an analysis of the infrastructure was completed there were 122 miles mapped.
• Mr. Madden, Mr. Wright and Mr. Grant will meet with Mr. Hall and discuss the
killing process and what needs to happen in the future.
• Mr. Grant will meet with Mr. hall concerning billing and in what year the billing
should be submitted.
JORGE LANZ:
WINN DIXIE DITCH IMPROVEMENTS:
The bids were opened at the October 6 meeting. The bid results were much higher
than expected. A bid analysis report will be presented at tonight's meeting.
Plans have been modified to allow the use of lighter mater pipe (ADS) and reduce the
overall cost of the project. Field walk with A. Crouch, B. Miller, B. Wright, Deb Ashack
& JTL held on 11/12/09.
The revised project will begin at Kehoe Lane, and extend upstream to Garden Street, a
distance of about 2,700 feet. The wetlands between Garden Street and the Flood
Protection levee will remain. The estimated project cost has been reduced to S750,000.
See attached email from John Seever of Umbaugh regarding refinancing of the 2003
Bond.
• The project will be rebid, with the bid opening at the January 19, 2010 Drainage
Board meeting.
The low bidder is Clark Nickles, Inc. in the amount of 5474,086. It is our
recommendation that the contract be awarded. We have included a copy of the bid
results with this report.
STORMWATER MANAGEMENT PLAN UPDATE:
JTL and Stantec are putting together a proposal to submit to the JDB later this month.
No change in status. Pending Drainage Board decision.
MISCELLANEOUS PROJECTS:
Project #5: ROSELAWN COURT /LELIA AVENUE: Est. Project. Cost: 5300,000
Further coordination on this project ON HOLD, pending proposed new route of
WWTP Outfall. JTL is preparing the necessary easement plats and descriptions.
Engineering Design of WWTP Outfall underway. Met with Kruncher's (property owner)
regarding easement acquisition.
Waiting on environment report from Construction solutions to determine feasibility of
constructing a temporary open ditch to drain proposed storm sewers from Rosclawn
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Court until WWTP Outfall is to be constructed.
• Project i16: CLARVIEW DRIVE/NACHAND LANE - Est. Project. Cost $300,000
The project was bid at the September 1 Drainage Board Meeting. The low bidder is
Excel Excavating, in the amount of $298,704.00. The easements are being obtained.
Estimated start of project in one month.
The Drainage Board awarded the contract to Excel Excavating on October 6
Request approval and execution of JTL's Design and Construction Observation
Agreement. The Design portion has been completed and JTL has been paid, but there
was no agreement. The construction Observation portion is hourly with an estimated
Not -to- Exceed budget of $35,000.00.
Construction underway. Elevation conflict with sanitary sewer force main. Change order
of $4,159.04 will be required to relocate force main over proposed storm sewer.
Project d8: CLEAN HAMBURG PK/MAGNOLIA OUTFALL DITCH
The JDB issued JTL a noticeto proceed on this project. Design is underway. This
project will potentially impact 5 adjacent residential properties, the Roselawn Court
Drainage Project, and an adjacent mobile home park. This project will also improve the
• drainage capacity of a much larger drainage area. Design continues, revising plans per
review with the City Engineer. No change in status. Possible connection with WWTP
Outfall sewer. See project 1<5.
7' 8 & OHIO STORM SEWER IMPROVEMENTS:
EPA SAP Work Plan submitted to IFA for review. Finalizing plans and
specifications. Added bio -swale to collect surface runoff from Bales' parking lot and
route it into the new storm sewer. Ready for bids once Work Plan approval is received.
The City has a matching grant for $110,881 of the total estimated cost of approximately
$300,000.
The Work Plan is under review by the EPA. Approval is anticipated within 30 to 60
days. Bids will be advertised immediately upon EPA concurrence. Status Same.
DEB ASHACK:
CANAL DISTRICT FEASIBILITY STUDY FINAL DRAFT PUBLIC COMMENT,
FEBRUARY 18, 2010:
Meetings with consultants conducting Canal Feasibility Study have culminated with
Final Report to be presented February I8' at City Hall. Study looks at three potential
• routes for canal and possible design concepts.
• DRAFT ORDINANCE REVISIONS:
Sent draft Ordinance revisions to Andy, bob and Greg Clark for review and comment.
Revised Ordinance would combine most existing drainage/stormwater ordinance under
one under Stormwater Management
ROSE HILL NEIGHBORHOOD MEETING RE: PRESERVATION PARK
RENOVATION, FEBRUARY 3.
Generally well received; residents excited about demonstration of pervious pavers and
rain gardens; concerned about re- location of Farmer's Market.
BOB MILLER:
Mr. Miller reported that Rod Pate will be working at Sportsman and Ash in
Northaven. The cost for the repairs will be $3,000.
CLAIMS:
Mr. Miller presented claims totaling $50,131.13. Mr. Rogge made a motion to
approve the 550,131.13 in claims. Mr. Carter seconded. Motion passed unanimously.
• .
ADJOURNMENT:
Mr. Wright asked if there was any additional business. Hearing none Ms. Gill made
a motion to adjourn the meeting. The meeting was adjourned at 6:00 PM.
APPROVED: /
Z4t.! r Bruce fl
ht, President � '
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