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Home My WebLink About02-02-2010 MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD February 2, 2010 The Jeffersonville Drainage Board met on Tuesday, February 2, 2010 in the Conference Room, Second Floor, City Building, Jeffersonville, Indiana. Chairman Bruce Wright called the meeting to order at 5:30 P.M. with the following in attendance: Board Members: Bruce Wright Dan Christensen Rick Madden Wayne Carter Grant Morton Bob Rogge Lisa Gill Staff: Mary Sue Ellenbrand, Secretary Bob Miller, City Engineer • Andy Crouch, Assistant City Engineer Deb Ashack, Stormwater Director Greg Clark, Attorney Guests: Jorge Lanz, Jacobi, Toombs & Lanz Matt Bell, Clark County Soil and Water Conservation John Toombs, Jacobi, Toombs and Lanz Aaron Sutherland, Jacobi, Toombs and Lanz CALL TO ORDER: Mr. Wright called the meeting to order at 5:30 PM. APPROVAL OF MINUTES: Mr. Wright asked if there were any corrections to the minutes of the January 19, 2010 meeting. Mr. Clark would like for the Crimson Point Hearing read as follows: Mr. Michael Gillenwater, Attomey for Schmitt Development, objected to the hearing due to the board lacking jurisdiction. Greg Clark, Attorney for the Drainage Board stated that Mr. Gillenwater's objection would be noted for the record but asked that Mr. Gillenwater agree this was considered a hearing under the provisions of the drainage • ordinance. Mr. Gillenwater agreed. f • Mr. Schmitt of Schmitt Development described the drainage problems at Crimson Point Subdivision. Mr. Schmitt proclaimed that his opinion was that the majority of the drainage problems with Crimson Point are because there is a 42" pipe that runs into a 24" pipe near the detention basin. Mr. Schmitt says this was requested by the drainage board to keep excess water flowing through to the Jackson Heights subdivision. When there is a massive rain the water backs up into Lot 118 but not into the houses. Mr. Madden stated that he thought the problem was that the drainage plan was approved but not followed. Mr. Schmitt, along with his attorney, Mike Gillenwater claimed that he originally sought approval from the Clark County Drainage Board, but was sent by the County to the City Drainage Board. Mr. Gillenwater believes Mr. Schmitt should have received approval from the County Drainage Board. Mr. Madden made a motion to table the issue until Mr. Clark has a chance to research the alternatives for the Drainage Board. Mr. Christensen seconded. Motion passed unanimously. Mr. Madden made a motion to approve the minutes of the January 19, 2010 meeting as corrected. Mr. Christensen seconded. Motion passed unanimously. GREG CLARK: • Mr. Clark reported that. the Hughes Group has 30 days to appeal their case. They would have to travel to Indianapolis to the Appeals Court. Mr. Clark will inform the board if the appeal is submitted. Mr. Clark advised that the board needs to make a decision on what to do at Crimson Point. Mr. Wright feels we should drop the issue. Mr. Madden feels we should send Mr. Schmitt a letter and let him know that he violated the ordinance and that it would not be tolerated again. Mr. Clark will write Mr. Schmitt a letter and inform him the board will not tolerate the Drainage Ordinance being violated again. Mr. Clark will write the letter and e-mail it to the members and if everyone is in approval Mr. Clark will send it. JOHN TOOMBS — WINN DIXIE PROJECT: Mr. Toombs announced that Clark Nickles is the low bidder at $474,086.00. Mr. Toombs advised the board to approve the bid. Mr. Morton made a motion to accept Clark Nickles as the low bidder for the Winn Dixie Project at $474,086.00 and that the board supplement the bond balance with the regular bank account. Mr. Carter seconded. Motion passed unanimously. • JORGE LANZ: • WINN DIXIE DITCH IMPROVEMENTS: The bids were opened at the October 6 meeting. The bid results were much higher than expected. A bid analysis report will be presented at tonight's meeting. Plans have been modified to allow the use of lighter mater pipe (ADS) and reduce the overall cost of the project. Field walk with A. Crouch, B. Miller, B. Wright, Deb Ashack & JTL held on 11/12/09. The revised project will begin at Kehoe Lane, and extend upstream to Garden Street, a distance of about 2,700 feet. The wetlands between Garden Street and the Flood Protection levee will remain. The estimated project cost has been reduced to $750,000. See attached email from John Seever of Umbaugh regarding refinancing of the 2003 Bond. The project will be rebid, with the bid opening at the January 19, 2010 Drainage Board meeting. The low bidder is Clark Nickles, Inc. in the amount of $474,086. It is our recommendation that the contract be awarded. We have included a copy of the bid • results with this report. STORMWATER MANAGEMENT PLAN UPDATE: JTL and Stantec are putting together a proposal to submit to the JDB later this month. No change in status. Pending Drainage Board decision. MISCELLANEOUS PROJECTS: Project #5: ROSELAWN COURT/LELIA AVENUE: Est. Project. Cost: $300,000 Further coordination on this project ON HOLD, pending proposed new route of WWTP Outfall. JTL is preparing the necessary easement plats and descriptions. Engineering Design of WWTP Outfall underway. Met with Kruncher's (property owner) regarding easement acquisition. Waiting on environment report from Construction solutions to determine feasibility of constructing a temporary open ditch to drain proposed storm sewers from Roselawn Court until WWTP Outfall is to be constructed. Project #6: CLARVIEW DR1VE/NACHAND LANE - Est. Project. Cost $300,000 • • The project was bid at the September 1" Drainage Board Meeting. The low bidder is Excel Excavating, in the amount of $298,704.00. The easements are being obtained. Estimated start of project in one month. The Drainage Board awarded the contract to Excel Excavating on October 6 Request approval and execution of JTL's Design and Construction Observation Agreement. The Design portion has been completed and JTI, has been paid, but there was no agreement. The construction Observation portion is hourly with an estimated Not - to-Exceed budget of $35,000.00. Construction underway. Elevation conflict with sanitary sewer force main. Change order of $4,159.04 will be required to relocate force main over proposed storm sewer. Projtxt k8: CLEAN HAMBURG PK/MAGNOLTA OUTFALL DITCH The JDB issued JTL a notice to proceed on this project. Design is underway. This project will potentially impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Design continues, revising plans per review with the City Engineer. No change in status. Possible connection with WWTP Outfall sewer. See project $5. • 7' 8 & OHIO STORM SEWER IMPROVEMENTS: EPA SAP Work Plan submitted to IFA for review. Finalizing plans and specifications. Added bio-swale to collect surface runoff from Bales' parking lot and route it into the new storm sewer. Ready for bids once Work Plan approval is received. The City has a matching grant for $110,881 of the total estimated cost of approximately $300,000. The Work Plan is under review by the EPA. Approval is anticipated within 30 to 60 days. Bids will be advertised immediately upon EPA concurrence. Status Same. DEB ASHACK: CANAL DISTRICT DESIGNATION AND RESOLUTION: On Monday, January 25 Peggy Duffy, construction Solutions, presented the concept of a Canal District to the City Council for the purpose of identifying an area to be directly impacted by the development of a stormwater canal. The designation of a Canal District will set architectural and development standards and allow funding through multiple sources, including redevelopment grants. On February 1 ", the Council passed the first reading of a resolution designating a canal district. A second reading will be made at • their next meeting. 1 • NEWSLETTER: Newsletters were mailed out last week and should be posted on the web site as soon as Roger gets it there. ROSE HILL NEIGHBORHOOD MEETING, FEBRUARY 3 7:00 pm 1 will be presenting information about the Preservation Park Green Infrastructure renovation. ANNUAL MS4 MEETING: April 22, 2010, Anderson, Madison County, Indiana: Topics include EPA's new Effluent Guidelines, National Rulemaking; Community Involvement in Rain Garden Programs; Erosion and Sediment control Inspectors Workgroup; and Post Construction Initiatives through Ordinance Development. Cost: $35; $89 for overnight accommodations at Hampton Inn Anderson. Mr. Rogge made a motion to approve $150 maximum for Ms. Ashack to attend the MS4 Meeting and overnight accommodations at Hampton Inn Anderson. Mr. Carter seconded. \lotion approve unanimously. • ORSANCO RIVERSWEEP 2010, JUNE 19, 2010, 9:00 — NOON, DUFFY'S LANDING Met to discuss Jeffersonville's participation in Riversweep 2010. We decided on Duffy's Landing as the location for Jeffersonville. EARTH DAY CELEBRATION, MAY 8, 2010, FALLS OF THE OHIO STATE PARK: Earth Day Celebration festival at the Interpretive Center for the entire family. More information to come as the event develops. CLAIMS: Mr. Morton recommends the board not pay the Jacobi, Toombs and Lanz on the claims list. Mr. Morton made a motion to approve the $3,050.83 in claims. Mr. Rogge seconded. Motion passed unanimously. ADJOURNMENT: Mr. Wright asked if there was any additional business. Hearing none Ms. Gill made a motion to adjourn the meeting. The meeting was adjourned at 7:30 PM. APPROVED: • 0� • • • Bruce Wright, President • •