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Home My WebLink About01-19-2010 • MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD January 19, 2010 The Jeffersonville Drainage Board met on Tuesday, January 19, 2010 in the Conference Room, Sccond Floor, City Building, Jeffersonville, Indiana. Chairman Bruce Wright called the meeting to order at 5:30 P.M. with the following in attendance: Board Members: Bruce Wright Dan Christensen Rick Madden Wayne Carter Grant Morton Bob Rogge Lisa Gill Staff: Mary Sue Ellenbrand, Secretary Brian Fogle, Planning and Zoning Representative • Bob Miller, City Engineer Andy Crouch, Assistant City Engineer Deb Ashack, Stormwater Director Greg Clark, Attorney Guests: Jorge Lanz, Jacobi, Toombs & Lanz Matt Bell, Clark County Soil and Water Conservation Roger Schmitt, Schmitt Development David Blankenbeker, Blankenbeker and Son Michael Gi1lcnwater, Attorney John Toombs, Jacobi, Toombs and Lanz Harold Hart, Jacobi, Toombs and Lanz CALL TO ORDER: Mr. Wright called the meeting to order at 5:30 PM. APPROVAL OF MLWTES: Mr. Wright asked if there were any corrections to the minutes of the January 5, 2010 meeting. Mr. Madden stated that Lisa Gill and Bob Rogge were left off the list of • members. Mr. White needs to be taken off the list. Mr. Madden made a motion to • approve the minutes of the January 5, 2010 meeting as corrected. Mr. Christensen seconded. Motion passed unanimously. WINN DIXIE BID OPENING: Mr. John Toombs of Jacobi Toombs and Lanz opened the bids for the Winn Dixie Project. The lowest bid was Clark Nickles at $474,086.00. The estimate for the job was $732,025.00. There were nine bids. Mr. Madden made a motion to take the bids under advisement and bring back their recommendation to the next meeting. CRIMSON POINT HEARING: Mr. Michael Gillenwatcr, attorney for Schmitt Development, objected to the hearing due the board lacking jurisdiction. Mr. Schmitt of Schmitt Development described the drainage problems at Crimson Point. Subdivision. A 42" pipe runs into a 24" pipe. This was done to keep Jackson Heights Subdivision from flooding. When there is a massive rain the water backs up into Lot 118 but not into the houses. • Mr. Madden stated that he thought the problem was that the drainage plan was approved but not followed. The County Drainage Board sent Mr. Schmitt to the City Drainage Board but should have stayed in the County. Mr. Madden made a motion to table the issue until Mr. Clark has a chance to research the alternatives for the Drainage Board. Mr. Christensen seconded. Motion passed unanimously. JORGE LANZ: WINN DIXIE DITCH IMPROVEMENTS: The bids were opened at the October 6` meeting. The bid results were much higher than expected. A bid analysis report will be presented at tonight's meeting. Plans have been modified to allow the use of lighter mater pipe (ADS) and reduce the overall cost of the project. Field walk with A. Crouch, B. Miller, B. Wright, Deb Ashack & JTL held on 11/12/09. The revised project will begin at Kchoc Lane, and extend upstream to Garden Street, a distance of about 2,700 feet. The wetlands between Garden Street and the Flood Protection Icvec will remain. The estimated project cost has been reduced to $750,000. • • Bond. Sec attached email from John Seever of Umbaugh regarding refinancing of the 2003 The project will be rebid, with the bid opening at the January 19, 2010 Drainage Board meeting. STORM WATER MANAGEMENT PLAN UPDATE: JTL and Stantec are putting together a proposal to submit to the MB later this month. No change in status. Pending Drainage Board decision. MISCELLANEOUS PROJECTS: Project #5: ROSELAWN COURT/LELIA AVENUE: Est. Project. Cost: $300,000 Further coordination on this project ON HOLD, pending proposed new route of WWTP Outfall. JTL is preparing the necessary easement plats and descriptions. Engineering Design of WWTP Outfall underway. Met with Kruncher's (property owner) regarding easement acquisition. Waiting on environment report from Construction solutions to determine feasibility of constructing a temporary open ditch to drain proposed storm sewers from Roselawn • Court until WWTP Outfall is to be constructed. Project #6: CLARVTEW DRIVE/NACHAND LANE - Est. Project. Cost $300,000 The project was bid at the September l Drainage Board Meeting. The low bidder is Excel Excavating, in the amount of $298,704.00. The casements are being obtained. Estimated start of project in one month. The Drainage Board awarded the contract to Excel Excavating on October 6 America Place has requested that the Drainage Board reimburse them for legal fees incurred with possible donation of the easement. Request up to $500 (NTE). America Place easement acquired. Bonds and Insurance certificates received and preconstruction meeting scheduled for week of 11/23. Request approval and execution ofJTL's Design and Construction Observation Agreement. The Design portion has been completed and JTL has been paid, but there was no agreement. The construction Observation portion is hourly with an estimated Not -to- Exceed budget of $35,000.00. Preconstruction meeting held and Notice -To- Proceed to he issued. Construction is • scheduled to begin the week of December 7`'. • Project $8: CLEAN HAMBURG PK/MAGNOLIA OUTFALL DITCH The JDB issued JTL a notice to proceed on this project. Design is underway. This project will potentially impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Design continues, revising plans per review with the City Engineer. No change in status. Possible connection with WWTP Outfall sewer. See project #5. 7 8 & OHIO STORM SEWER IMPROVEMENTS: EPA SAP Work Plan submitted to IFA for review. Finalizing plans and specifications. Added bio -swale to collect surface runoff from Bales' parking lot and route it into the new storm sewer. Ready for bids once Work Plan approval is received. The City has a matching grant for 5110,881 of the total estimated cost of approximately $300,000. The Work Plan is under review by the EPA. Approval is anticipated within 30 to 60 days. Bids will be advertised immediately upon EPA concurrence. Status Same. DEB ASHACK: • NEWSLETTER: The Winter 2010 issue of the stormwater newsletter Storm H2O Solutions will be mailed out this week. The theme of this newsletter is Litter in stormwater and the Ohio River Cleanup (River Sweep 2010) scheduled for June 19, 2010 at Duffy's Landing. ROSE HILL NEIGHBORIIOOD MEETING, FEBRUARY 3, 2010: 1 will be presenting information about the Preservation Park Green Infrastructure renovation with addition of rain gardens and permeable pavement with informational video on permeable pavers and presentation on benefits of rain gardens. Rain Garden How To Manual will be available on Storm Water website by that date. EPA SERIOUS ABOUT STORM WATER RULEMAKING -2012 COMPLETION DATE: Storm Water: EPA will initiate national rulemaking to control pollution from newly developed and redeveloped sites, while considering options for going beyond national requirements in the Chesapeake Bay watershed. EPA will consider more stringent elements such a more extensively redefining municipal separate storm sewer system (MS4), establishing more stringent storm water retention requirements for newly developed and redeveloped sites, and applying these requirements to smaller sites. EPA • intends to propose the rule and to take final action no later than November 2010. • CLAIMS: Mr. Miller recommends the board not pay Stantec the $3,807.04 on the claims list. Mr. Morton made a motion to approve the $3,050.83 in claims. Mr. Rogge seconded. Motion passel unanimously. ADJOURNMENT: Mr. Wright asked if there was any additional business. Hearing none Ms. Gill made a motion to adjoum the meeting. The meeting was adjourned at 7:30 PM. APPROVED: Bruce Wright, Presiden • •