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HomeMy WebLinkAbout01-05-2010 r. • • MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD January 5, 2010 The Jeffersonville Drainage Board met on Tuesday, January 5, 2010 in the Conference Room, Second Floor, City Building, Jeffersonville, Indiana. Chairman Brucc Wright called the meeting to order at 5:30 P.M. with the following in attendance: Board Members: Bruce Wright Dan Christensen Rick Madden Charlie White Wayne Carter Staff: Mary Sue Ellcnbrand, Secretary Brian Fogle, Planning and Zoning Representative Bob Miller, City Engineer Andy Crouch, Assistant City Engineer all Absent: Grant Morton Deb Ashack Greg Clark Guests: Jorge Lanz, Jacobi, Toombs & Lanz Matt Bell, Clark County Soil and Conservation CALL TO ORDER: Mr. Wright called the meeting to order at 5:30 PM. Mr. Wright welcomed Lisa Gill as a new member of the board. Mr. Wright also welcomed Matt Bell. Mr. Bell represents the Clark County Soil and Water Conservation. APPROVAL OF MINUTES: Mr. Wright asked if there were any corrections to the minutes of the December 1, 2009 meeting. Mr. Madden made a motion to approve the minutes of the December 1, 2009 meeting as presented. Mr. Christensen seconded. Motion passed unanimously. • • ELECTION OF OFFICERS: Mr. Carter made a motion to nominate Bruce Wright for Chairman. Mr. Rogge seconded. Mr. Rogge made a motion to dose the nominations. Ms. Gill seconded. Mr. Wright was elected Chairman unanimously. Mr. Rogge made a motion to nominate Rick Madden for Vice Chairman. Mr. Christensen seconded the motion. Mr. Carter made a motion to close the nomination. Mr. Rogge seconded. Mr. Madden was elected Vice Chairman unanimously. JORGE LANZ: WINN DIXIE DITCH IMPROVEMENTS: The bids were opened at the October 6 meeting. The bid results were much higher than expected. A hid analysis report will be presented at tonight's meeting. Plans have been modified to allow the use of lighter matcr pipe (ADS) and reduce the overall cost of the project. Field walk with A. Crouch, B. Miller, 13. Wright, Deb Ashack • & JTL held on 11/12/09. The revised project will begin at Kehoe Lane, and extend upstream to Garden Street, a distance of about 2,700 feet. The wetlands between Garden Street and the Flood Protection levee will remain. The estimated project cost has been reduced to $750,000. See attached email from John Seever of Umbaugh regarding refinancing of the 2003 Bond. The project will be rebid, with the bid opening at the January 19, 2010 Drainage Board meeting. STORMWATER MANAGEMENT PLAN UPDATE: JTL and Stantec are putting together a proposal to submit to the JDB later this month. No change in status. Pending Drainage Board decision. MISCELLANEOUS PROJECTS: Project #5: ROSELAWN COURT/LELIA AVENUE: Est. Project. Cost: $300,000 Further coordination on this project ON HOLD, pending proposed new route of • WWTP Outfall. JTL is preparing the necessary easement plats and descriptions. • Engineering Design of WWTP Outfall underway. Met with Kruncher's (property owner) regarding easement acquisition. Waiting on environment report from Construction solutions to determine feasibility of constructing a temporary open ditch to drain proposed storm sewers from Roselawn Court until WWTP Outfall is to be constructed. Project #6: CLARVIEW DRIVE/NACHAND LANE - Est. Project. Cost $300,000 The project was bid at the September 1 "` Drainage Board Meeting. The low bidder is Excel Excavating, in the amount of $298,704.00. The casements are being obtained. Estimated start of project in one month. The Drainage Board awarded the contract to Excel Excavating on October 6 America Place has requested that the Drainage Board reimburse them for legal fees incurred with possible donation of the easement. Request up to $500 (NTE). America Place easement acquired. Bonds and Insurance certificates received and preconstruction meeting scheduled for week of 11/23. Request approval and execution ofJTL's Design and Construction Observation • Agreement. The Design portion has been completed and JTL has been paid, but there was no agreement. The construction Observation portion is hourly with an estimated Not -to- Exceed budget of $35,000.00. ?reconstruction meeting held and Notice -To- Proceed to be issued. Construction is scheduled to begin the week of December 7` Project $8: CLEAN HAMBURG PK /MAGNOLIA OUTFALL DITCH The JDB issued JTL a notice to proceed on this project. Design is underway. This project will potentially impact 5 adjacent residential properties, the Roselawn Court Drainage Project, and an adjacent mobile home park. This project will also improve the drainage capacity of a much larger drainage area. Design continues, revising plans per review with the City Engineer. No change in status. Possible connection with WWTP Outfall sewer. See project #5. 7 8 & OHIO STORM SEWER IMPROVEMENTS: EPA SAP Work Plan submitted to IPA for review. Finalizing plans and specifications. Added bio -swale to collect surface runoff from Bales' parking lot and route it into the new storm sewer. Ready for bids once Work Plan approval is received. The City has a matching grant for $110,881 of the total estimated cost of approximately • $300,000. • The Work Plan is under review by the EPA. Approval is anticipated within 30 to 60 days. Bids will be advertised immediately upon EPA concurrence. Status Same. DEB ASHACK: NEWSLETTER: 1 have prepared a Winter 2010 issue of the stormwatcr newsletter Storm H2O Solutions to go out mid -January 2010 and need approval for printing estimate of $2,300.00 and postage at an estimated cost of $3,407.65 for a total estimate of $5,707.65. Newsletters will not be sent to newly annexed residents of the Oak Park Conservancy District since they will continue to collect their own user fees and conduct their own storm water program. Mr. Rogge made a motion to approve the payment of $5,707.65 for the Stormwater Newsletter. Mr. Madden seconded. Motion passed unanimously. CLAIMS: Mr. Wright presented claims totaling $329,585.19. Mr. Wright questioned the payment of $188,761.25 to the Bank of New York Mellon for the Sinking Fund. Mr. Wright will ask the Clerk Treasurer's Office and report back at the next meeting. • Mr. Rogge made a motion to approve $140,823.94 of the claims. Mr. Carter seconded. Motion passed unanimously. ADJOURNMENT: Mr. Wright asked if there was any additional business. !Tearing none Ms. Gill made a motion to adjourn the meeting. The meeting was adjourned at 6:00 PM. APPROVED: Bruce right, resident •