HomeMy WebLinkAbout02-17-2011 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF FEBRUARY 17, 2011
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday,
February 17, 2011 at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:05 P.M. Board Members Bill
Saegesser and Dale Orem were present. Also present were Board Attorney Scott Lewis,
WWTP Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City
Engineer Andy Crouch, Financial Advisor Monica Harmon, Jorge Lanz and Josh Hillman
representing Jacobi, Toombs and Lanz, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of February 3, 2011 were presented for approval. Board Member
Orem made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3 -0.
The claim list was presented for approval. Attorney Lewis requested the addition
of a claim to Budget Print in the amount of $169.50 and a claim to R. Scott Lewis in the
amount of $3,750.00. Following review, Board Member Saegesser made the motion to
approve the claim list with additions, second by Board Member Orem, passing on a vote
of 3 -0. Next the BAB claim list was presented for approval. Board Member Saegesser
made the motion to approve the BAB claim list as presented, second by Board Member
Orem, passing on a vote of 3 -0.
Josh Hillman opened the following bids for Job No. 0802, IIerb Lewis Road
Sewer Project.
Basham Construction - $417,000.00
Clark Nickles - $542,818.52
Cornell Harbison - $477,525.00
I)an Cristiani - $448,280.00
Excel Excavating - $373,171.25
I SI Paving - $406,375.00
The Engineer's estimate for this project is $503,000.00. Board Member Saegesser made
the motion to take the bids under advisement as recommended by the Engineer, second
by Board Member Orem, passing on a vote of 3 -0.
Superintendent Ashack presented the Wastewater Department Report dated
February 17, 2011. The Hydraulic Model will be reviewed at the next meeting.
Superintendent Ashack reviewed quotes for two types of fence gates from Cardinal Fence
& Security. The two types were reviewed. He will get quotes from other vendors and
bring back to the Board.
Superintendent Ashack reviewed the three OSHA violation fines totaling $51,500.
Ile explained training has been completed and the penalty has been mitigated. The bills
have been posted for the employees.
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Superintendent Ashack displayed the handheld GPS receivers reviewing the
functions and advantages as well as future uses by other departments. The system will be
a paperless system.
Jorge Lanz reviewed the proposed Contractor's Performance Form. This should
be included in future bid specs. Attomey Lewis feels this is an excellent backup. Jorge
Lanz noted there is a lot of work coming up. This winter has been slow for construction
due to the weather. Board Member Saegesser feels the Board should have some input on
the rating. The General Remarks section can serve this purpose. At the conclusion of all
discussion, Board Member Saegesser made the motion to approve the Contractor's
Performance Form and approve it for inclusion in bid documents, second by Board
Member Orem, passing on a vote of 3 -0.
Superintendent Ashack presented and reviewed IDEM Wastewater Facility Notice
of Inspection. Following review Board Member Saegesser said this is a very good report
commending Len (Superintendent Ashack) and Lori (Assistant Superintendent Kearney)
for the good work.
Superintendent Ashack has received the final NPDES Permit for LAP and PE
WWTPs effective 4.1.2011.
Following review of the difficulty with the local newspaper in having bids
correctly advertised, Superintendent Ashack noted they will be readvertised and the bid
opening is scheduled for March 17, 2011 at 2:00 P.M. He reviewed the upcoming
projects noting all are included in the current rate.
Patty Yount of Bemardin Lochmueller arrived at 3:45 P.M.
Superintendent Ashack attended a meeting with Planet Organics where an
agreement in principle was drafted. There is need for control. Superintendent Ashack
reviewed the requirements. Attorney Lewis noted the need for a contract.
Superintendent Ashack noted the need to get prices for the clearing of trees at the
Mill Creek Effluent Sewer /Outfall project. The trees cannot be cut after April 1 due to
the bat presence. Mayor Galligan noted the need for an erosion control plan.
Superintendent Ashack has this in place.
Superintendent Ashack said the security system has been installed at the WWTP
and City-wide. Department training is scheduled for February 22, 2011. Also the fiber
optic line from City Hall to WWTP is completed and waiting for 1T Director Hardy to
complete the changeover. The current Sewer Use Ordinance was sent to EPA in
October. No response has been received. Superintendent Ashack called and was told it
had been lost. It has been resent and is now being processed.
Superintendent Ashack has been contacted by a realtor representing a homeowner
of a home two door down from the Mill Creek Pump Station project; with a concern the
work is lowering the property value. This project is a replacement of a lift station.
Jorge Lanz reported appraisals have been completed and offers of purchase of
property have been made to: Clark County Hospital for $122,200, which includes an
option to donate a portion or all; Metropolitan Urology $9,300.00; and Presbyterian
Foundation $20,800. Following discussion, Board Member Orem made the motion to
ratify the purchase of property offers as stated for the 10 Street Pump Station project,
second by Board Member Saegesser, passing on a vote of 3 -0.
Mayor Galligan presented the Certificate of adjustment for February 4, 2011
through February 15, 2011 in the amount of $8,592.44 as provided by Sewer Billing
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Department Deputy Director Bruce Wright. Board Member Sacgesser made the motion
to approve the adjustments as presented, second by Board Member Orem, passing on a
vote of' 3 -0.
Attorney Lewis presented the Board with copies of the EMC Brief. Ile explained
the procedure and time line. EMC does have the right to file for a time extension.
Board Member Orem made the motion to adjourn at 4:15 P.M., seconded by
Board mber ae ge er, passing unanimously.
om Galli an, ayor
Bill Saegesser, M ber
Dale Orem, Member
EST:
Ina°
Pegg $ R Ider, Clerk Treasurer
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