HomeMy WebLinkAbout01-10-2011 JEFFERSONVILLE PARKS AUTHORITY
MEETING MINUTES
JANUARY 10, 2011
The Jeffersonville Parks Authority met in regular session in the Mayor's Conference
Room in City Hall, Jeffersonville, Indiana, on January 10, 2011, at 5:30 PM. Member Nathan
Samuel called the meeting to order at 5:35 PM. Members present: Mike Smith, Ed Zastawny,
Barbara Wilson, Connie Sellers, Wayne Carter and Nathan Samuel. Absent: Keith Fetz. Also
present: Mayor Galligan, Attorney Mickey Weber, Attorney Darren Wilder, Parks Supt. Bob
Manor, Assistant Supt. Sara Schutz and Parks Office Manager Mona McBride. All stood for the
pledge of allegiance to the flag.
No agenda presented. Member Samuel stated the agenda would consist of the minutes,
claims, and reports from Sara Schutz and Supt. Manor. Member Mike Smith stated he had some
items to discuss with the Board.
Member Wilson moval to approve the minutes dated December 13, 2010, second by
Member Carter. Motion carried.
The Parks Dept. claims list dated January 6, 2011 was presented for consideration.
Motion by Member Zastawny, second by Member Wilson, to approve. Motion carried.
The claims list dated December 16, 2010, having been preapproved by the Common
Council, was presented for approval. Motion by Member Wilson, second by Member Zastawny,
to approve. Motion carved.
Assistant Supt. Sam Schutz presented the 2010 financial report for Smokin' on the River.
She stated that plans are underway for the 2011 Riverstage season which will open Memorial
Day week -end and continue through Labor Day. There will be some events into October. Sara
would like to have a performance on Thunder, providing the barge can be in place due to
uncertain water levels.
Member Samuel noticed the loss sustained by Smokin' and asked how those bills were
paid. Sara stated they were paid out of Riverstage funds.
Member Zastawny asked about the vendors and concessions income in the amount of
approximately $2,500.00 and asked if that was a low amount. Sara stated that this year (this
report) the vendors were charged $500.00, and not a percentage of sales. Sam stated there were
five or six food vendors with only one or two doing well. Plans for 2011 call for a Tasting Tent,
which could hurt concessions, but will produce more income.
Supt. Manor stated that the Parks Dept. is now required to charge sales tax on rentals.
The Board recommended that the rental fee stay the same and that the sales tax be charged in
addition to the rental fee.
Supt. Manor next presented two quotes to clean the Timeline of Liberty in Warder Park,
one in the amount of $875.00 and one in the amount of $1,600.00. The lower quote is from
someone who has previously cleaned the Thomas Jefferson statute. Mayor Galligan stated the
Timeline is part of the Carnegie Library Foundation and Mr. Manor should contact them. Mayor
Galligan stated we should get the work done and pay for it as the Library Foundation is probably
without funds. Member Smith asked that Supt. Manor contact Tom Lindley and the Carnegie
Foundation Board to get their approval before the work begins.
Supt. Manor stated he is gathering information on replacing the Fieldhouse windows. He
stated the request for quotes does not have to be advertised and he hopes that all quotes are
received within the next ten days. All windows at the Fieldhouse will be replaced.
Member Smith stated that a plaque needs to be placed at the Thomas Jefferson statute in
Warder Park explaining who the statute is and why it is located in Jeffersonville. It was stated
that there was a plaque included in the original plans which also included a water feature. The
water feature was not built when the statute was installed. Member Smith would like to see a
temporary plaque put up at the statute and then incorporate that plaque into the plans for the new
water feature addition.
Member Smith next discussed a Challenger Field for autistic and handicap children and
suggested Vissing Park as a possible location. The Mayor stated there have already been
discussions to put the Challenger Field at the old Safety Town location.
Member Wilson moved to elect Member Carter President of the Parks Authority for
2011, second by Member Smith. Motion carried. The election for Vice President will take place
at the February meeting.
Advisory Board Member Throckmorton thanked the Council, the Park Authority Board
and the Mayor for the Throckmorton Park dedication, calling it a very special park and that he
appreciates the honor.
Jason Fleckner asked why the meeting started at 5:30 instead of 6:00 and Member
Samuel explained that last Monday, January 3n was the first Monday of the month and the
regular meeting date for the Council. However that day was a holiday and the Council meeting
was moved to the second Monday, the regular meeting date of the Park Authority. Therefore,
since two meetings would be held on one night, the start time was moved hack thirty minutes.
The time change is for this month only and all future Park Authority meetings will be at 6:00
PM.
Sara Schutz stated the Riverstage performances will be similar to last year's schedule but
that she has met with some private promoters who want to do some shows either before or after
the Riverstage season.
Motion by Member Zastawny to adjourn, second by Member Smith. Motion carried.
Meeting adjourned at,0 PM.
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