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HomeMy WebLinkAbout08-09-2010JEFFERSONVILLE PARKS AUTHORITY MEETING MINUTES AUGUST 9, 2010 The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, IN on Monday, August 9, 2010 at 6:00 o'clock PM. Parks Authority President Ron Grooms called the meeting to order. amuelbMikerSmith and Ed Zastaw Bar Also present:CParks Sellers and Keith Fetz. Absent: Nathan S , Superintendent Bob Manor, Attorneyd erof Allekiancelto the flag. Sara Schutz and Parks Office Manager Hona McBride. All stood for the Ple g g Member Fetz moved to approve the agenda as presented, second by Member Wilson. Morton carried. Member Wilson moved to approve the minutes dated July 23, 2010, second by Member Se ers. Motion carried. The claims lists dated July 29, 2010 and August 3, 2010 were presented for consideration. Motion by Member Fetz to approve both lists, second by Member Wilson. Motion carried. There were no suggestions or questions regarding the 2010 appropriations. Chairman Grooms questioned the claim to Insight Communications in the amount of $26.34. This is for Internet at RiverStage. Member Zastawny enters meeting. Asst. Supt. Schutz reported on RiverStage by stating that the season is starting to wind down. Jeffersonville Goes Country was a big successs~ val.hThe Rivedr Crossing Fesgtival has joined fo~ces w'th Hits, River Breeze, and the River Crossing Fe the Susan G. Komen Foundation, with bei K' resented as Tickled PiBknd Concert being known as the Concert for the Cure and the comedy act g p Asst. Supt. Schutz introduced Chris Gilbert, with Security Pros. Mr. Gilbert stated his company designed security systems. Mr. Gilbert asked how in depth this Board wanted to go assecuri thcameralat camera at RiverStage. Chairman Grooms stated three options for consim n tor•a 11>arks. All cameras RiverStage only; (2) at RiverStage plus other selected parks; and (3) p would have a direct feed back to the police department. The Board agreed that Security Pros should concentrate on RiverStage for now with the option to add additional parks in the future. Chairman Grooms asked the cost for security cameras at the Overlook, Terrace Lawn and RiverStage. Mr. Gilbert stated that the cost would be minimal if the work is done at the same time at all three locations. Motion by Member Fetz, second by Member Zastawny to proceed with a proposal from Security Pros at the RiverStage location. Motion carried. Discussion followed on the Multi-Use Sport Complex. Chairman Grooms commented that any discussions on acquisition of land or the building of a new sports or park complex will be under the jurisdiction and direction of the Park Authority Board. Chairman Grooms reported on his discussion with Chad Armstrong regarding the War Memorial on Riverside Drive. Mr. Armstrong has approached the Urban Enterprise Board, who is excited about the project and may offer financial help. Mr. Armstrong will present cost figures for the flags, poles and electricity in the near future. Supt. Manor stated that the concrete will cost $432.75, the city electrician is working on the best way to supply electric at the site. It has been decided there will be no recessed lighting. The city has agreed to donate $1,000.00 in in-kind expenses. Dick Scott is helping Mr. Armstrong with the project, including fundraising. Jacqueline Middleton, 417 Jay St., New Albany, IN, telephone 812 989-6998, appeared before the Board on behalf of Dream Merchants of Avon and would like to use Bob Hedge Park at no fee on August 14, 2010 from 10:00 to 3:00 bar Fetz movedtto pprove the use olf Bob Hedge1Park on August supplies to school age children. Mein 14 from 10:00 AM to 3:00 PM, second by Ed Zastawny. Motion carried. Barbara Readus, 3018 Seminole Drive, appeared before the Board on behalf of Gilt Edge Baptist Church requesting the use of Lansden Park at no fee on August 21 from 1:00 PM to 8:00 PM for their Friends and Family Days celebration. This event has been held at the church, but this year the event will be expanded to make it a community event. Member Fetz asked about a certificate of insurance since the event is no longer held at the church and will include rides for children, a band, volleyball and other games. Motion by Member Fetz, second by Member Wilson, to allow Gilt Edge Baptist Church to use Lansden Park on August 21, 2010, from 1:00 PM to 8:00 PM at no fee with the understanding that the church will provide the city with a certificate of insurance for liability purposes. Motion carried. Ms. Readus introduced Sherry Florence who accompanied her to the meeting. Sandy Knott appeared before the Board and reported on the Facilities Advisory Board. Sandy stated that she did not realize there was no money funded in the Parks budget for Bob Hedge Park until after the Advisory Board meeting last week. Sandy stated there is about $10,000.001eft in the Bob Hedge Foundation which the foundation wants to keep for the security system. Member Sellers stated that any purchases or projects for Bob Hedge Park must go through Supt. Manor since expenses will be paid by the Parks Dept. Member Sellers asked if there were any plans to do any fundraising for Bob Hedge Park. Sandy stated that since the park is now built she thought fundraising would be minimal. Sandy further advised that the Little League would like to turn the old Safety Town location into a Challenger Field for special needs kids. Supt. Manor stated the location sits too close to the street. Chairman Grooms stated the procedure would be for the Facilities Advisory Board to take the matter to the Parks Advisory Board who would submit it to the Parks Authority Board. Supt. Manor reported for the Programs Advisory Board. The All-Sports Camp was a success. More children are using Poppy Place and Port Fulton Park. No report from Park Commission Advisory Board. Supt. Manor reported that all is going fine in the Parks Dept. Rich Vissing Park will be sodded and trimmed and the shelter house painted within the next couple of weeks. This park would be a good location for the camera surveillance. Two new sets of bleachers have been purchased for Shirley Hall Park. That park is being cleaned up getting ready for football season. All will be discouraged from parking along the side of the road. Supt. Manor would like this Board's permission to dedicate the Oak Park Tennis Court park to Ted Throckmorton. Attorney Clark advised that the Park Authority Board has exclusive jurisdiction over renaming a park. Motion by Member Fetz, second by Member Sellers, to rename and dedicate the Oak Park Tennis Courts park to Ted Throckmorton. Motion carried. Supt. Manor will order the sign for the park. Supt. Manor next discussed usage of the portable restrooms, suggesting a fee to the public of $200.00 with the person renting being responsible for any damage. Motion by Member Sellers, second by Member Wilson, to ask Attorney Clark to draw up a rental agreement for the portable restrooms. Motion carried. Supt. Manor next requested permission to purchase a 15 passenger van, stating the Parks Dept. spends a lot of money hauling kids to various activities sponsored by Parks. Motion by Member Fetz, second by Member Wilson, to proceed with bids on a 15 passenger van. Motion carried. Supt. Manor reminded the Board that he has a new hire due to annexation and it is time to make him full-time. Attorney Clark stated that at the next workshop on Aug. 16`h the City Council will discuss this matter. Member Zastawny reminded Supt. Manor of the discussion held at the last Board meeting regarding more maintenance throughout the city, in parks and in other areas of the city. Member Zastawny told Supt. Manor that if additional part-time workers are needed during the summer weeding and grasscutting period that that should be included in next year's budget. Supt. Manor stated he would need two additional people plus another truck, along with equipment needed to maintain the areas. Member Sellers stated that the Street Dept. and the Construction Crew does grasscutting throughout the city. Chairman Grooms asked Supt. Manor to focus only on parks. Member Zastawny stated that if the Parks Dept. was overstaffed in keeping parks maintained, could that overage be put to use in other parts of the city. Supt. Manor stated that he is adequately staffed as long as our maintenance crew does not go . ~ outside of the parks. Member Wilson will provide locations now maintained by City Pride and Supt. Manor will present his proposal for maintaining those locations. Supt. Manor was instructed by this Board to put the white fence back up around the flowers at Riverstage. Comments from Board Members: Member Wilson and Advisory Board Member Sandy Knott would like to see improvements made to Gaither Triangle, located at 8th St. and Nachand Lane. The Parks Dept. keeps it mowed. A big rock or rocks from the quarry, along with mulch and knock-out roses are requested. Supt. Manor, Member Wilson and Ms. Knott stated they would work together in placing the rocks, and completing the improvements. Attorney Clark leaves meeting. Chairman Grooms inquired about the new building at the Howard Museum and Supt. Manor stated the building has been staked out. Supt. Manor stated he understood that a restroom facility would be located near the playground equipment and not located in the new building. All agreed it was their understanding that restroom facilities would be separate from the new building and located near the playground area. Member Zastawny moved to adjourn at 7:15 PM, second by Member Fetz. Motion carried. Ron Grootris, President