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HomeMy WebLinkAbout04-12-2010JEFFERSONVILLE PARKS AUTHORITY MEETING MINUTES MONDAY, APRIL 12, 2010 The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana, on Monday, April 12, 2010, at 6:00 PM. Parks Authority Vice President Keith Fetz called the meeting to order. Councilpersons Mike Smith, Nathan Samuel, Barbara Wilson, Connie Sellers and Keith Fetz were present. Also present: Parks Superintendent Bob Manor and Parks Office Manager Hona McBride. All stood for the pledge of allegiance to the flag. Councilperson Sellers made the motion to approve the agenda as presented, second by Councilperson Samuels. Motion carried. The minutes for the February 8, 2010 and March 8, 2010 meetings were presented for approval. Councilperson Samuel moved to approve both minutes, second by Councilperson Sellers. Motion carried. The claim lists dated March 10, 2010 and Apri18, 2010 were presented for consideration. A motion was made to approve both lists. Motion carried. Upon review of appropriations, it .was noted that the line item titled Batwing has been changed to Equipment. Supt. Manor stated he had heard nothing further on the war memorial. Councilperson Samuel stated he thinks that a fund will be established at the Community Foundation of Southern Indiana for monies collected. It was reported that the Nations baseball proposal is over and they will not locate in Jeffersonville. No further word on the multi-use facility while in discussion with Nations. Superintendent Manor stated there is no change in the facilities repairs/update. Superintendent Manor stated that the Little League games have started, and that the park looks good. Playground equipment for the park at the Howard Museum is under consideration. It was hoped that the equipment would have a nautical theme but upon studying different playground sets, it was felt that the nautical theme looks good but does not have enough equipment for kids to play on. He also stated that the Fieldhouse is finished. And we are cleaning the riverbank getting ready for Thunder. Rick Madden and Dave Reinhart appeared before the Board on behalf of the Howard Museum, and stated that their two year capital campaign was a success. Funds will be dedicated to provide new windows, heat and air for the museum, a fire suppression system and a new storage facility for artifacts when not on display. Councilperson Zastawny and Attorney Clark enter the meeting. Mr. Madden asked the Board for their consideration on a 99 year lease for a portion of the property located across the street and directly behind the museum, large enough fora 40' x 60' storage building. The west side of that area would be the best location. Councilperson Fetz stated new playground equipment is slated to go into that park but that he would support looking into their request. Mr. Madden stated the building would be something that would blend well with the neighborhood. Councilpersons Fetz and Smith will talk to Brian Fogle and get his opinion on this location, including easements and layout of the property and the best place to set a building of that size. Councilperson Smith stated he would like to see the building located on the west side of the property. Councilperson Samuel asked Superintendent Manor to make sure there is plenty of room for the building and the playground equipment. There was no report given from the Commission Advisory Boards. Councilperson Zastawny asked if soccer is being played behind the CASI building. Supt. Manor stated there are no leagues playing there at this time but practice and pick-up games do take place. Supt. Manor stated there are no changes in the facilities committee report. Assistant Superintendent Sara Schutz reported on Programs by stating that the Spring Break programs were successful, however, the field trip had to be cancelled due to lack of participation. There will be a photography class in May. Mark Craycraft, with Mark Craycraft Productions, and Troy Thomas, President of CenterStage Marketing Group, appeared before the Board and presented a slide presentation for a new festival in Jeffersonville, the River- Crossing Festival to be held on September 22-26, 2010. The event would raise money for the city. A fundraiser would be held approximately six weeks before the festival, possibly at Kye's and would be A Salute to American Bandstand. Events during the festival include a VIP Comedy Show, a ticketed Comedy Show, Homegrown Music Experience, KC & The Sunshine Band and Family Funday. It is hoped this would become a signature event for the city. First year budget is $80,000.00. Councilperson Samuel asked if monetary goals had been established. The first year goal would be to cover expenses. Councilperson Samuel stated that the city's goal is to raise money for RiverStage. Councilperson Samuel suggested that Mr. Craycraft might contact the local Tourism Bureau. Councilperson Samuel moved to approve and pursue the River Crossing Festival, second by Councilperson Zastawny, motion carried. Councilperson Smith stated that Superintendent Manor contacted him about a sign to be installed at the Overlook with the calendar of events for RiverStage. Supt. Manor stated that he contacted Brian Fogle and the sign has been approved. Councilperson Zastawny stated he thought this matter should go before the Board of Zoning Appeals. Councilperson Smith stated that perhaps a capital campaign or fundraiser could be held to expand the Fieldhouse. Funds would be used to install heat and air conditioning, new windows and lights. Councilperson Smith stated that a request has been made to the UEZ for $20,000 to help fund Smokin on the River. The cost to the city last year for Smokin was approximately $30,000.00. During discussion with UEZ it was hoped the cost could be split between UEZ and the Council, with each donating $10,000.00. Mayor enters the meeting. A discussion followed on the number of food vendors. This year there will be five food venders selling to the public. It is felt that five vendors would not be enough. This Board wants approximately 30 food vendors selling to the public. Assistant Superintendent Schutz stated that blues bands would be playing during the entire festival. Councilperson Zastawny asked about the big park. Mayor Galligan advised that the city made an offer, the offer was declined but that the owner of the property wants to negotiate. One Million Dollars is in the budget but the remainder of the purchase price would have to come from floating a bond issue. The Mayor advised that dealings with Nations baseball are over. However, someone else has approached the city with a similar facility. Councilperson Zastawny asked about the RiverStage schedule and Concerts in the Park schedule. Councilperson Wilson stated that Concerts in the Park begin May 14t". Councilperson Fetz reminded the Board of the mailer to be sent to all city residents including the newly annexed areas. The mailer will include schedules for Concerts in the Parks, RiverStage and downtown activities. Councilperson Zastawny moved that the Parks Authority Board approves spending up to $22,000 on the mailer, funds to be taken from gaming revenue and sending this motion to the Council for approval. Motion seconded and carried. Councilperson Zastawny moved to adjourn, second by Councilperson Smith. Motion carried. g adjourned at 7:20 PM. etz, Vice r '