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HomeMy WebLinkAbout03-08-2010Jeffersonville Parks Authority Meeting Minutes Monday, March 8, 2010 The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana, on Monday, March 8, 2010 at 6:00 P.M. Parks Authority Vice President Keith Fetz called the meeting to order. Councilpersons Mike Smith, Keith Fetz, Connie Sellers, Barbara Wilson, and Nathan Samuel and are present. Also present are: Mayor Tom Galligan, Parks Superintendent Bob Manor, Council Attorney Greg Clark, Assistant Parks Director Ricky Romans, and Deputy Clerk Treasurer Barbara Hollis. All stood for the pledge of allegiance to the flag. Councilperson Smith made the motion to approve the agenda as presented, second by Councilperson Wilson, passing on a vote of 5-0. The claim lists were presented for consideration. Councilperson Samuel made the motion to approve the claim list dated February 17, 2010, second by Councilperson Sellers, passing on a vote of 5-0. Councilperson Samuel next made the motion to approve the claim list dated March 3, 2010 as presented, second by Councilperson Sellers, passing on a vote of 5-0. Clerk Hollis informed the Board the 2010 budget order has been approved by the Department of Local Government Finance and that the Parks Department budget is fully funded. Mr. Chad Armstrong explained the need to set up with the Foundation of • Southern Indiana for the Veterans Memorial. The cost to run donations through is 2%. Mr. Armstrong has the blueprints for the memorial. There is a need to have authorization for payment. Mr. Armstrong was directed to send the paperwork to Mayor Galligan's Assistant Candy. The use of pervious pavers for the memorial was discussed. Councilperson Ed Zastawny arrived at 6:15 P.M. Mr. Armstrong was informed the City does not want recessed lighting due to water and rusting. Mr. Armstrong is considering a brochure to be handed out during Thunder. Mayor Galligan will see to it that the Greenway Commission is notified of the plans for the Memorial. Mayor Galligan reported something should be heard from Nations Baseball this week. Superintendent Manor reported the Fieldhouse roof is under control. An interlocal agreement for mowing the schools and a proposal to mow the lift stations were discussed. Superintendent Manor feels the interlocal agreement would cost about $25,600, and that use of the facilities would be extremely restricted. At the conclusion of all discussion, Councilperson Smith made the motion to reject the agreement with the schools after reviewing the document and meeting with Superintendent Manor, and recommend continue cutting the lift stations, second by Councilperson Sellers. Councilperson Zastawny voiced concern about the logistics and rain. The motion passed on a vote of 6-0. Councilperson Fetz said the motivation for the interlocal agreement was to have more space. He then suggested looking into expanding the Fieldhouse. • • March 8, 2010 Page 2 Superintendent Manor reported new playground equipment is in for Poppy, Wathen, Inman, and Optimist parks. Communications Director Larry Thomas will be asked to put this on the city Website. Advisory Board Member Ted Throckmorton wonders if the Board knows how many parks are maintained. He reviewed the Facilities Board makeup and listed the number of parks. A good job is done with a lot of facilities. Assistant Romans noted Little League opening day is scheduled for April 3. He gave an update on the basketball programs, noting Coach Redmond wants to help. Softball starts the first Monday in May. Superintendent Manor announced the Riverstage summer program is set. He then gave a "Smokin" update, saying it is going to be big. The stage will be painted. Superintendent Manor then said that Bev Knight is no longer with the City. He is doing the job now. He will be hiring a replacement. Superintendent Manor reported the equipment is in good shape. Council Attorney Clark said there is a question if the Greenway area is a City Park. He will research this. Assistant Romans noted the need for more options on getting the word out about programs. He does not like it that the schools do not allow the passing out of fliers, literature, brochures, etc. Councilperson Smith complimented Superintendent Manor as he appreciates his • openness and honesty. Councilperson Smith is concern that the Preservation Park renovations limit the use. The parks are for everyone. Councilperson Zastawny did talk with Bev Knight about financial needs. Councilperson Smith said money has been requested from UEZ. Councilperson Zastawny also expressed concern about getting the word out about programs. Councilperson Fetz suggested post cards for the new districts. Councilpersons Fetz and Zastawny will work on this. Councilperson Fetz reported on attending a Farmer's Market meeting. He feels communication has been a problem. There was talk about a kitchen facility. It has been suggested the market locate at the Frank's Steakhouse property. Following discussion, Councilperson Wilson made the motion to change the meeting time to 6:00 P.M., second by Councilperson Sellers, passing on a vote of 6-0. Member Throckmorton asked if a banner law exists. Councilperson Zastawny noted it has not been enforced. Councilperson Fetz said that Clerk Barbara Hollis has informed him she will no longer be available to do the minutes. Councilperson Zastawny made the motion to adjourn at 7:20 P.M., second by Councilperson Smith, passing on a vote of 7-0. ;• s r ~~, .-~-~'t~ G -~~~ ! / ~~ Rork Grooms, President