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HomeMy WebLinkAbout11-25-2003 MINUTES OF MEETING JEFFERSONVILLE REDEVELOPMENT COMMISSION Tuesday November 25, 2003 The Jeffersonville Redevelopment Commission met on Tuesday, November 25, 2003 in the Mayor's Conference Room, Fourth Floor, 501 E. Court Avenue, Jeffersonville, Indiana. The following were present: Barry Cahill, President Ed Zastawny, Secretary/Treasurer Kyle Williams, Vice President Ron Ellis, Member Les Merkley STAFF: Gayle Robinson, Director Kathy Haller, Consultant Mary Sue Ellenbrand, Assistant to Director Anne Marie Galligan, City Attorney CALL TO ORDER: President Barry Cahill called the meeting to order at 4:00 PM MINUTES: Mr. Cahill asked for any additions or corrections to the minutes of the October 29, 2003 meeting. Hearing none Mr. Merkley made a motion to approve the minutes for the October 29, 2003 meeting. Mr. Williams seconded. Motion carried. CLAIMS: Mr. Cahill presented the Operating Claims for the month of November 2003 totaling$7,469.28. Mr. Cahill questioned whether the City Council or the Redevelopment Commissioners should approve TIF claims. Mr. Merkley stated that the claims have always been approved by the City Council. In the future a list of TIF claims will be brought to the meetings for the Commissioners information. `' TREASURER'S REPORT: Mr. Robinson presented the Balance Sheet and Income Statement for October 2003. Total Assets for October 2003 was $2,012,471.41. Mr. Cahill informed Mr. Robinson under Liabilities and Capital, Quad RFP Earnest Money, that $2,500.00 of the $5,000.00 J 1 should be returned to the Alexander Company and the other $2,500.00 from the Heritage Group should be deducted and transferred to Revenues -Quad Project-Earnest Money. Mr. Williams made a motion to accept the Treasurer's Report for Audit. Mr. Merkley seconded. Motion passed. JEFFERSONVILLE TOWN CENTER ROAD CONSTRUCTION PROPOSAL-JORGE LANZ: l~Ir. Cahill reported that he has asked Mr. Lanz for more information on the Jeffersonville Town Center. He would like to know how many committed tenants there are, who will fiord the roads and any other information that would be helpful to the Commissioners. Mr. Lanz will come to the next meeting and provide the information Mr. Cahill has requested. BULKHEAD'S SETTLEMENT AGREEMENT: Mr. Robinson presented the Buckhead's Settlement Agreement and Release for approval. Mr. Merkley questioned if a lawsuit has not been filed why would a settlement agreement be approved. City Attorney Anne Marie Galligan stated that she felt the matter should be settled, waiting for a lawsuit would not benefit the city. After discussion a motion vas made by Mr. Zastawny and seconded by Mr. Williams to table the approval of the Settlement Agreement until the next meeting. Motion passed. 2002 AUDIT RESOLUTION -CHECK SIGNING PROCEDURE: Mr. Robinson presented Resolution No. 2003-R-03, A Resolution giving the Executive Director Authority to Execute Documents. This Resolution gives the Executive Director authority to sign checks to pay bills for operating expenses prior to Board approval. In particular, the Executive Director may pay anything under $500.00, a budgeted salary item or a grant without prior approval, with the provision that the grant must be under $50,000.00 or approved by the Indiana Department of Commerce. Mr. Williams made a motion to approve Resolution No. 2003-R-03. Mr. Zastawny seconded. Motion passed. RESOLUTION FOR 218 E. MARKET STREET PROPERTY: Mr. Robinson presented Resolution No. 2003-R-02, A Resolution Giving the Commission President Authority to Execute Documents. This Resolution authorizes Mr. Cahill, President of the Jeffersonville Redevelopment Commission be authorized to execute any and all documents necessary to effectuate the sale of property located at 218. E. Market Street. Mr. Williams made a motion to approve Resolution No. 2003-R-02. x Mr. Ellis seconded. Motion passed. 2 PROJECT UPDATE REPORT: (See attached copy) Ms. Haller passed out copies of the Project Update Report. Mr. Robinson reported that AmeriSuites plans to build a hotel on the corner of 10`h and Spring Streets. This development involves several local investors as North Spring Development, LLC. The commissioners determined that anon-refundable initial deposit of $10,000 earnest money for the first sixty (60) days is warranted, with a final $10,000 earnest money to follow for the subsequent sixty (60) day period for the approximately $7 million project. A resolution authorizing Mr. Cahill or Mr. Zastawny to execute any and all documents necessary to effectuate the sale of property located at the southeast corner of Tenth and Spring Streets will be drawn up and presented at the next meeting. Mr. Ellis made a motion to draw up a resolution for Mr. Cahill or Mr. Zastawny to execute any and all documents necessary to effectuate the sale of property located at the southeast corner of Tenth and Spring Streets. Mr. Williams seconded. Motion passed. ADJOURNMENT: Mr. Cahill asked if there vas any additional business. Hearing none Mr. Williams made a motion to adjourn the meeting. Motion carried. The meeting was adjourned at 5:20 PM NEXT MEETING: Wednesday, December 17, 2003 APPROVED: ~~ /'~ '' :.~ /arty C', Presi en Kyle Williams, Vice President t g 3